May 17, 2018 at 6:00 PM - Regular Meeting with Closed Session

1. Call to Order / Roll Call (A) (Mr. Drzal)
Call to Order the Board of Education Regular Meeting of Thursday, May 17, 2018 at __ p.m.
Roll Call: Ayes / Absent / Motion __  A quorum must be met.

2. Closed Session / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel, (2) Collective Bargaining, (11) Litigation, (21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by body of the minutes or semi-annual review of the minutes as mandated; and the verbatim record may be destroyed as indicated per law (5ILCS120/2.06 (c)).
Roll Call: Ayes / Nays / Absent / Motion __

2.1. Exit or Suspend Closed Session / Voice Call   (A) (Mr. Drzal)
Move to exit or suspend Closed Session at __ p.m. and return to Open Session.
Voice Call: Ayes / Nays / Motion __

3. Resume in Public Session / Roll Call (A) (Mr. Drzal) approx. 7:00 p.m.
Resume the Regular Meeting at __ p.m.
Roll Call: Ayes / Absent / Motion __

3.1. Action as Required / Roll Call (Mr. Drzal)
Will come from the Board.
Roll Call: Ayes / Nays / Motion __

4. Suspend the Regular Meeting (A) (Mr. Drzal)
Motion to suspend the Regular Meeting at ___ p.m., to hold the Budget Hearing. Voice Call: Ayes / Nays / Motion __

5. Budget Hearing (A) (7:05 p.m.)

6. Resume in Regular Meeting / Roll Call (A) (Mr. Drzal) (approx. 7:15 p.m.)
Motion to resume the Regular Meeting at __ p.m. immediately after the Budget Hearing.
Roll Call: Ayes / Absent / Motion __

7. Academic Spotlight - Student Recognition (Mr. Awrey)
The Board will honor students for their accomplishments. Mr. Brown will introduce the following students: Alexandra Landman was named IL Journalist of the Year by the Northern Illinois Newspaper Association. Alex also won a Sweepstakes Award for writing the best sports story in the nation by Quill and Scroll. Katrina Troy and Emma Kubelka placed 4th in the IHSA state finals in yearbook theme development. Madison Barr placed 4th in the IHSA state finals in advertising. Katrina Troy was also named to the Illinois Journalism Education Association's All-State Team. Maggie McGee is the print editor of the Voice. This year she, Alex, Emma, Madison, Katrina, and a group of staffers traveled to NYC to pick up a Silver Crown Award from the Columbia Scholastic Press Association. 

8. Public Comment (Mr. Drzal)
As per Policy 2:230, public comment can be made during this portion of the meeting.

9. Revision and Adoption of the Agenda / Voice Call (A) (Mr. Drzal)
Move to adopt the agenda as presented (or with changes). Voice Call: Ayes / Nays / Motion __

10. Associate Superintendent's Report (Mr. Awrey)
Updates will be given at this time.

11. Associate Superintendent's Report (Ms. Lombard)
Updates will be given at this time.

12. Chief Academic Officer (Dr. Schlichter)
Updates will be given at this time.

13. Fiscal Services Report (Mr. Altmayer)
Updates will be given at this time.

14. Human Resources (HR) Report (Mr. Zehr)
Updates will be given at this time.

15. Community Relations & Student Outreach (Mrs. Melendy-Chair, Mr. Drzal, Mr. Geheren)

15.1. Freedom of Information Act Requests (FOIA) (Mr. Armstrong)
A report on monthly FOIA requests is provided.

16. Superintendent's Report (Dr. Hawk)

16.1. Donations, Gifts and Grants (R) (Dr. Hawk)
The report of donations, gifts and grants given to the District during the month.

17. President's Report (Mr. Drzal)

18. Consent Agenda / Action / Roll Call (Mr. Drzal)
All of the following Consent Agenda items have gone through the Committee of the Whole. Prior to adoption, revisions are presented here. Roll Call: Ayes / Nays / Motion __
Recommendation: Seeking approval and adoption of the Consent Agenda as follows: 

18.1. Board of Education Minutes (A) (Mrs. Stock)
Seeking the approval of minutes from the following meetings: Committee of the Whole April 5, 2018, Special Meeting April 5, 2018 and BOE Regular Meeting April 19, 2018.
Recommendation: Seeking approval as presented.

18.2. Board of Education Closed Session Minutes (A) (Mrs. Stock)
Seeking approval of the following Closed Session Minutes from the March 22, 23, and 24 Special Meetings.
Recommendation: Seeking the approval as presented.

18.3. HR Personnel and Addendum Reports (A) (Mr. Zehr)
Seeking approval of the personnel reports provided and reviewed by the Board which includes explanation for resignations, retirements, terminations, employment, contract revisions, and leave requests as presented.
Recommendation: Seeking approval of the personnel action items as presented.

18.4. 2018-2021 Advantage Behavioral Health LLC Agreement (A) (Mr. Zehr)
Administration is recommending renewal of the agreement with Advantage Behavioral Health LLC, to
provide the Employee Assistance Program (EAP), for the 2018-2021 school year.
Recommendation: Seeking approval as presented.

18.5. Curriculum & Instruction (C&I) Committee (Mr. Geheren-Chair, Mr. Gentry, Mrs. Melendy)

18.5.1. McHenry County Regional Safe School Program (A) (Mr. Awrey)
Administration is recommending renewal of the McHenry County Regional Safe School Program (RSSP)
by Resolution for the 2018-2019 school year.
Recommendation: Seeking approval as presented

18.5.2. Student Handbooks (A) (Mr. Awrey)
Administration has recommended the approval of the 2018-2019 Student Handbooks for all of the
elementary schools, both middle schools, and high school, as presented; including the Athletic Handbooks.
Recommendation: Seeking approval as presented

18.5.3. ECRA Contract (A) (Dr. Schlichter)
The Administration and the Curriculum and Instruction Committee recommended that the BOE approve the ECRA Contract.
Recommendation: Seeking approval as presented

18.5.4. Materials Adoption for HHS Courses (A) (Dr. Schlichter)
The Administration and the Curriculum and Instruction Committee recommend that the Board of Education approve the materials as presented, at the regular Board of Education meeting on May 17, 2018.
Recommendation: Seeking approval as presented

18.5.5. Elementary Literacy Materials, 2018-19  (A) (Dr. Schlichter)                                                       
Administration and the Curriculum and Instruction Committee recommend that the Board approve the elementary literacy materials proposal at the regular Board meeting May 17, 2018.
Recommendation: Seeking approval as presented

18.5.6. Motivis Contract (A) (Dr. Schlichter)
The committee recommended a contract with Motivis for use in the Vanguard Vision pilot in the 2018-19 school year. This contract is proposed for approval of the Board.
Recommendation: Seeking approval as presented

18.5.7. Power IEP Contract (A) (Ms. Lombard)
The current Special Education IEP software company will be discontinued in June. Special Education administration is recommending contracting with Power IEP. Power IEP will support the Special Education Department in efficiently writing accurate and compliant IEP to appropriately meet student needs. The software will be the tool used to maintain accurate data to support compliance reporting to ISBE.
Recommendation: Seeking approval as presented

18.6. Policy Committee - Second Reading (A) (Mr. Awrey) (Mr. Drzal-Chair, Mrs. Melendy, Mr. Troy)
At the April 19, 2018 Regular Meeting, the Board recommended a second reading of the following policies: 2:260 Uniform Grievance Procedure; 4:40 Incurring Debt; and 5:20 Workplace Harassment Prohibited.

18.7. Finance Committee (Mr. Quagliano-Chair, Mr. Gentry, Mr. Fleck)

18.7.1. Payables (A) (Mr. Altmayer)
At the May 3, 2018 Committee of the Whole, the Finance Committee recommended approval of the issued payables as presented: Purchase Orders issued at $324,738.46; Imprest checks issued at $58,874.88 and Disbursements issued at $1,997,595.82.
Recommendation: Seeking approval of the Payables as presented.

18.7.2. Revenue Contract (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the proposed fundraising contracts and agreements, as presented.
Recommendation: Seeking approval of the Board.

18.8. Building and Grounds (B&G) Committee (Mr. Troy-Chair, Mr. Quagliano, Mr. Fleck)

18.8.1. Ice Melt Bid #2018-40 (A) (Mr. Renkosik)
At the May 3, 2018 COW the Board moved forward the proposed Ice Melt Bid # 2018-40
Recommendation: Seeking approval as presented

18.8.2. Custodial Services RFP #2018-05 (A) (Mr. Renkosik) 
The Building and Grounds Committee recommended approval of the Custodial Services RFP #2018-05. It is the recommendation of the Administration to accept the Alternate Bids #1 and #2 as part of this service agreement along with the proposed adjustments to the manpower as stated in the analysis attached.
Recommendation: Seeking approval as presented                                                                  

18.9. Change Order # 1 to Contract with Weatherguard Roofing for Roof Replacement
Bid #2017-68a Conley and Mackeben Elementary Schools (A) (Mr. Renkosik)
The Building and Ground Committee recommended approving Change Order #1 to the contract with Weatherguard Roofing for Roof Replacement Bid #2017-68a.       
Recommendation: Seeking approval as presented

18.10. Board of Education (Mr. Drzal)

19. Items Removed from the Consent Agenda (A) (Mr. Drzal)
Items removed from the Consent Agenda are discussed separately and may require a roll call vote.

20. Action Items / Roll Call (A) (Mr. Drzal)
(Action items may or may not have gone through committee and require separate action.)

20.1. Guaranteed Energy Savings Contract RFP # 2018-32 (A) (Mr. Renkosik)
The Administration recommends the Board of Education authorize the Administration to engage in final contract negotiations with Forefront Power for a Power Purchase Agreement for a solar PV system installation on all three District 158 campus properties at the May 17, 2018 Regular Board Meeting.
 Recommendation: Seeking approval as presented

20.2. Supplemental Purchase Orders and Supplemental Accounts Payable (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the Supplemental Purchase Orders Report at $2,668,152.01 and the Supplemental Accounts Payable Report at $18,979.43, as presented.
Roll Call: Ayes / Nays / Motion __

20.3. Human Resources Committee (Mr. Gentry-Chair, Mr. Troy, Mr. Geheren)

21. Public Comment (Mr. Drzal)

22. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __