April 5, 2018 at 6:00 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (President, Mr. Drzal)
Call to Order the Committee of the Whole meeting for Thursday, April 5, 2018 at __ p.m. 
A quorum must be met. Roll Call: Ayes / Absent

2. Pledge of Allegiance (Dr. Rowe)
Mr. Rowe, HHS Principal, will introduce the Huntley High School students who will be leading the Pledge: Karolina Talaska,Aislyn Kozelka,Ariana Mosquera,Tyler Eberhardt,Bella Calabrese, and Kendall Pyra

3. Student Recognition by the Board of Education (R) (Mr. Awrey)
HHS Varsity Cheer team- The HHS Varsity Cheer team
had a great season and qualified for state by winning the Belvidere North H.S.
sectional, and advanced to IHSA state in Bloomington at Grossinger Arena.  At state, HHS Varsity Cheer qualified for day two finals and earned 5th place in state!

4. Public Comment
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

5. Revision and Adoption of the Agenda (A) (Mr. Drzal)
Motion to adopt the agenda as presented or with changes. Voice Call: Ayes / Nays / Motion __

6. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs.Melendy)

6.1. 2019-2020 School Calendar (A) (Mr. Awrey)
Mr. Awrey will present the 2019-2020 School Calendar for approval.
Recommendation: Seeking approval of the Board at their next Regular meeting

6.2. 2018-2019 IESA Membership Renewal (A) (Mr. Awrey)
Administration is recommending renewal of the IESA Membership for both Marlowe and Heineman
Middle Schools for the 2017-2018 school year.
Recommendation: Seeking approval of the Board at their next Regular meeting

6.3. 2018-2019 IHSA Annual Renewal (A) (Mr. Awrey)
Administration is recommending renewal of Illinois High School Association (IHSA) membership of
Huntley High School (HHS) for the 2017-2018 school year.
Recommendation: Seeking approval of the Board at their next Regular meeting

6.4. HHS Global Studies Academy and Fine Arts Academy (R) (Dr. Schlichter)
Dr. Schlichter will present an update on the HHS Global Studies Academy and Fine Arts Academy, for implementation in 2018-19. 
Recommendation: For informational purposes.

6.5. Elementary Literacy Materials Report (A) (Dr. Schlichter)
Dr. Schlichter will request approval of materials to support the elementary literacy implementation.  
Recommendation: Seeking approval of the Board at their next Regular meeting

6.6. 6-12 College and Career Readiness with Naviance (A) (Dr. Schlichter)
Dr. Schlichter will request approval of the Naviance system to support college and career readiness for students in grades 6-12.  
Recommendation: Seeking approval of the Board at their next Regular meeting. 

6.7. HHS New  Course Materials Report (A) (Dr. Schlichter)
Dr. Schlichter will request approval of materials to support new HHS courses approved for 2018-19.  
Recommendation: Seeking approval of the Board at their next Regular meeting

7. Policy Committee (Mr. Drzal-chair, Mrs. Melendy, Mr. Troy)
PRESS Update - January/February 2018, Issue 97 (D) (A) (Mr. Awrey)
Discussion and action recommended for a first reading of the PRESS updates for policies: 2:260 Uniform Grievance Procedure;  4:40 Incurring Debt; and 5:20 Workplace Harassment Prohibited.
Recommendation: Seeking approval of the Board at their next Regular meeting

8. Finance Committee (Mr. Quagliano-chair, Mr. Gentry, Mr. Fleck)

8.1. Payables (A) (Mr. Altmayer)
The Purchase Orders summary at $533,601.66; Imprest checks issued at $395,227.92; Accounts Payable report at $2,088.00; and Disbursements issued at $10,368,790.59; seeking approval to move forward.

8.2. Revenue and Expenditures Report (R) (Mr. Altmayer)
The monthly Revenue and Expenditures for review and comment.

8.3. Fiscal Reports (R) (Mr. Altmayer)
Mr. Altmayer will give the monthly Fiscal Reports and provide the Paid Activity Funds.

8.4. Revenue Contract (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the proposed fundraising contracts and agreements, as presented.

9. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Drzal)

9.1. Monthly Human Resources Updates (R) (Mr. Zehr)
Mr. Zehr will report on the monthly HR updates.

9.2. Tier 2 Staffing   (R) (Mr. Zehr)
Mr. Zehr will present FY19 Tier 2 staffing recommendation for 2018-2019 school year.
Recommendation: For informational purposes only.

9.3. Part-Time Teacher Memorandum of Understanding  (A) (Mr. Zehr)
Mr. Zehr is seeking approval of the Memorandum of Understanding regarding Part-Time teacher salary adjustments.
Recommendation:  Seeking approval of the Board at the next Regular Meeting.

10. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

10.1. Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Mr. Renkosik will report on O&M project updates.

10.2.
Asphalt  Crackfill Sealcoat and Traffic Paint Bid 2018-31 (A) (Doug Renkosik)
The Administration requests that the Building Committee recommend to the  Board of 
Education  award the Base Bid and Alternate Bids #1 and #2 in the total amount of 
$40,837.50 as shown on the bid tabulation to SKC Construction at the April 19, 2018 
Regular Board Meeting.   
Recommendation: Seeking approval of the Board at the next Regular Board Meeting.

10.3. Snow Removal Services Contract Extention (A) (Mr. Renkosik)
The Administration requests that the Building Committee recommend to the Board of Education to extend the
snow removal services contract with Tovar Snow Professionals at the same rates charged in Amendment #1 to
their contract as stated in their letter of proposal attached at the April 19, 2018 Regular Board Meeting
Recommendation:  Seeking approval of the Board at the next Regular Board Meeting. 

10.4. Alarm Monitoring Service Contract (A) (Doug Renkosik)
The Administration requests that the Building Committee recommend to the Board of Education award the contract to Fox Valley Fire at an annual cost of $10,152.00 at the April 19, 2015 Regular Board Meeting.
Recommendation: Seeking approval of the Board at the next Regular Board Meeting.

11. Legislation Committee (Mr. Fleck - chair , Mr. Quagliano, Mr. Geheren)

11.1. Legislation Updates (D) (Mr. Fleck)
Mr. Fleck will provide legislative updates.

12. Board of Education (President-Mr. Drzal)

12.1. Board of Education - Minute Review (A) (Mrs. Stock)
The following draft meeting minutes are available for review and comment;COW with Special Mtg August 3, 2017; Regular August 17, 2017,Budget Hearing Sept. 7, 2017; COW October 12, 2017;Regular October 19, 2017; Special Meeting November 14, 2017; Regular December 14, 2017;Regular February 22, 2018; COW March 1,2017; Regular March 15, 2017; seeking approval as presented.

12.2. Closed Executive Session Minutes (A) (Mrs. Stock)
Seeking approval of the Closed Session meeting minutes for
;Regular Meeting Sept. 21, 2017;COW Nov. 2, 2017;Regular Meeting Nov. 9, 2017;Special Meeting Nov. 14, 2017; COW  December 7, 2017; Regular Meeting December 14, 2017; COW February 1, 2018; Regular Meeting February 22, 2018. Regular Meeting on March 1,2018 as presented during Closed Session.

13. Closed Session / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at __ p.m. as indicated in the Opens Meeting Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body; (2) Collective Negotiating Matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees; (21) Discussion of minutes of meetings lawfully closed under this Act whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated; and the verbatim record may be destroyed as indicated per law (5ILCS120/2.06 (c)).  Roll Call: Ayes / Nays/ Absent / Motion __

13.1. Exit Closed Session / Voice Call (A) (Mr. Drzal)
Move to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion __

14. Resume in Public Session / Roll Call (A) (Mr. Drzal)
Resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

15. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __