June 2, 2016 at 6:00 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (President, Mr. Drzal)
Motion to Call to Order the Committee of the Whole meeting for Thursday, June 2, 2015 at __ p.m. A quorum must be met. Roll Call: Ayes / Absent / Motion __

2. Closed Session / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at __ p.m. as indicated in the Opens Meeting Act and 5ILCS120/2c for discussion of (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel, (2) Collective Bargaining Negotiations, (11) Litigation, (21) Discussion of minutes of meetings lawfully closed under this Act. Roll Call: Ayes / Nays/ Absent / Motion __

2.1. Exit Closed Session / Voice Call (A) (Mr. Drzal)
Motion to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion __

3. Resume in Public Session / Roll Call (A) (Mr. Drzal) (Approximately 7:00 p.m.)
Motion to resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

4. Pledge of Allegiance (Mr. Drzal)

5. Academic Spotlight (Dr. Schlichter)
Dr. Schlichter will present the McHenry County College / Huntley High School placement project celebrations.

6. Public Comment
As per Policy 2:230, the members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

7. Revision and Adoption of the Agenda (A) (Mr. Drzal)
Motion to adopt the agenda as presented or with changes.

8. Curriculum and Instruction Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

8.1. 2015-2016 Calendar Update (R) (Mr. Awrey)
Mr. Awrey will update the Committee on the 2015-2016 school calendar adjustment.

8.2. 2017-2018 School Calendar (A) (Mr. Awrey)
Mr. Awrey will present the 2017-2018 School Calendar for approval.

8.3. Raptor: Visitor Management System (R) (Mr. Dean)
Mr. Dean will present Raptor: Visitor Management System being introduced at all Huntley Community School District 158 buildings.

8.4. 2016-2017 Bell Times (A) (Dr. Schlichter)
Dr. Schlichter will propose the 2016-2017 bill times for approval.

9. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)

9.1. Payables (A) (Mr. Altmayer)
Mr. Altmayer will present the purchase orders at $457,377.13; Imprest checks at $120,556.38; accounts payable at $484.99; and disbursements issued at $2,808,452.99; for approval.

9.2. Revenue & Expenditures Report (R) (Mr. Altmayer)
The monthly Revenue and Expenditures Report is for review.

9.3. Fiscal Reports (R) (Mr. Altmayer)
The monthly fiscal update and Paid Activity Fund reports are provided by Mr. Altmayer.

9.4. Prevailing Wage Act - Resolution (A) (Mr. Altmayer)
As per the Prevailing Wage Act (820ILCS130), Mr. Altmayer will seek the annual approval of the Prevailing Wage Resolution and direction for publication of notice as required by the State law and the Illinois Department of Labor regulations.

9.5. Designation of Depositories (A) (Mr. Altmayer)
In accordance to Illinois School Code 105ILCS 5/8-7, Administration provides a listing of official depositories for funds of the School District, seeking resolution listing the named financial institutions.

9.6. Revenue Contract Approval (A) (Mr. Altmayer)
Mr. Altmayer will present the various fund raiser contract agreements submitted from schools, for approval.

9.7. 2015-2016 Extra-Curricular Committee Recommendations (A) (Mr. Awrey, Dr. Burkey)
The Huntley Extra-Curricular Committee reviewed the stipend schedules seeking to implement an adjustment identified at or below 90% of the Fox Valley Conference (FVC) average for the 2016-17 school year. Administration is recommending approval.

10. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Geheren)

10.1. FY17 Salary Rate Change Recommendation - Non-Union Employees (A) (Ms. Lombard)
Ms. Lombard is recommending the salary rate change of non-union employees as presented, for the 2016-2017 school year.

10.2. Monthly HR Report (R) (Ms. Lombard)
Ms. Lombard will provide the monthly Human Resources project updates.

11. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

11.1. Huntley High School Additions and Renovations Project (R) (Mr. Renkosik)
Mr. Renkosik will report on the construction of the Huntley HS building project.

11.2. Time America Service Agreement (A) (Mr. Renkosik)
Mr. Renkosik will propose a renewal for the Support Agreement with Time America, of the installed system which D158 now owns, for one more year, at a cost of $1,085.00.

11.3. Cafe` Table Procurement for Huntley High School (A) (Mr. Renkosik)
Mr. Renkosik will propose approval to purchase (4) fiberglass booths and (6) fiberglass booths with tables from Lowrey McDonnell Company, at a cost of $32,787.00, in accordance with their proposal dated March 31, 2016.

11.4. Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Mr. Renkosik will provide on O&M projects updates.

12. Legislation Committee (Mr. Fleck-chair, Mr. Drzal, Mr. Quagliano)

12.1. Legislation Updates (R) (Mr. Fleck)
Mr. Fleck will provide updates on current legislation. 

13. Board of Education (President-Mr. Drzal)

13.1. Membership Renewals with IASB and LUDA for 2016-2017 (A) (Dr. Burkey)
The annual membership renewals are due July 1, 2016 for IASB (Illinois Association of School Boards) at $11,338.00 and LUDA (Large Unit District Association) $3,000. Administration is recommending continuing both memberships for 2016-2017.

13.2. Board of Education - Minute Review (A) (Mrs. Fettes)
The following draft minutes are available for review and comment: Regular May 19, 2016, seeking to move forward for approval as presented.

13.3. Establish Regular Meetings 2016-2017 (A) (Dr. Burkey)
All school boards are required to hold regular meetings, establish a schedule for them and provide a public notice as required by the OMA. Administration is requesting of the Board to continue with the 3rd Thursday of each month, except for November. Establish the meeting location at the Administrative Building in the Board Room, beginning at 6:00 p.m. (Policy 2:210) 

13.4. Strategic Plan Indicators 2015-2016 - Final Report (A) (Dr. Burkey)
The Board of Education approved the District's Strategic Plan indicators for the 2015-2016 in June 2015. Administration is seeking final approval of the goals indicators as presented.

13.5. Designation of Newspaper (R) (Dr. Burkey)
For affirmation of the Board for continuance with the Daily Herald as the official newspaper of Huntley Community School District 158.

14. Adjournment (A) (Mr. Drzal)
Move to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __