April 7, 2016 at 6:00 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (President, Mr. Drzal)
Call to Order the Committee of the Whole meeting for Thursday, April 7, 2016 at __ p.m. 
A quorum must be met. Roll Call: Ayes / Absent / Motion __

2. Pledge of Allegiance 
The Huntley High School students who will be leading the Pledge are Henna Hakala, Sam De La Paz, Maggie McGee, and Hanna Hennessy.

3. Academic Spotlight (Dr. Schlichter)
Mr. Meza and his students will share celebrations and successes of the first year of sixth grade orchestra.

4. Public Comment
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

5. Revision and Adoption of the Agenda (A) (Mr. Drzal)
Motion to adopt the agenda as presented or with changes. Voice Call: Ayes / Nays / Motion __

6. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

6.1. IESA Membership Renewal (A) (Mr. Awrey)
Administration is recommending renewal of the IESA Membership for both Marlowe and Heineman Middle Schools for the 2016-2017 school year.

6.2. IHSA Annual Renewal (A) (Mr. Awrey)
Administration is recommending renewal of Illinois High School Association (IHSA) membership of Huntley High School (HHS) for the 2016-2017 school year.

6.3. Proposal to Replace Class Rank with the Latin Honor System at HHS (A) (Dr. Schlichter)
Dr. Schlichter and Huntley High School (HHS) administration will share a recommendation to replace the HHS class rank System of Honors with the Latin System of Honors; proposing to adopt the Latin Honor System at Huntley High School.

7. Policy Committee (Mr. Drzal-chair, Mrs. Skaja, Mr. Troy)

7.1. Policy 4:60 Purchases and Contracts (A) (Mr. Awrey)
Administration is recommending approval of first reading of Policy 4:60 Purchases and Contracts; increasing expenditure limit from $10,000 to $25,000.

7.2. P.R.E.S.S. Update - February 2016, Issue 91 (A) (Mr. Awrey)
The PRESS policy updates recommended changes are: Policy 6:130 Program for the Gifted, Policy 6:300 Graduation Requirements, Policy 7:150 Agency and Police Interviews, Policy 7:190 Student Behavior (formerly Student Discipline) Renamed, Policy 7:200 Suspension Procedures, Policy 7:210 Expulsion Procedures, Policy 7:220 Bus Conduct, Policy 7:230 Misconduct by Student with Disabilities, Policy 7:240 Conduct Code for Participants in Extra-Curricular Activities, and Policy 7:305 Student Athlete Concussions and Head Injuries.

8. Community Relations & Student Outreach Committee (Mrs. Skaja-chair, Mr. Drzal, Mr. Geheren)

8.1. Open House for Huntley High School Renovations and Expansion Project (R) (Mr. Armstrong)
Mr. Armstrong will provide an update on the planned April 30, 2016 open house.

9. Finance Committee (Mr. Quagliano-chair, Mr. Gentry, Mr. Fleck)

9.1. Payables (A) (Mr. Altmayer)
The Purchase Orders summary at $808,994.24; Imprest checks issued at $214,153.14; Accounts Payable report at $1,967.05; and Disbursements issued at $9,527,248.22; seeking approval to move forward.

9.2. Revenue and Expenditures Report (R) (Mr. Altmayer)
The monthly Revenue and Expenditures for review and comment.

9.3. Revenue Contracts for Fund Raising (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the revenue contracts for various fund raising activities.

9.4. Fiscal Reports (R) (Mr. Altmayer)
Mr. Altmayer will give the monthly Fiscal Reports and provide the Paid Activity Funds.

9.5. Equipment Declared as Surplus (A) (Mr. Altmayer)
Administration will seek approval of a list of items to be Declared as Surplus that are either non-functional or it has exceeded its useful life for the District.

9.6. FY17 Budget - Draft One -Summary Memorandum (A) (Mr. Altmayer)
Mr. Altmayer will present the FY17 Budget draft one summary memorandum.

10. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Drzal)

10.1. PERA Teacher Evaluation (R) (Ms. Lombard)
Ms. Lombard will present the format used for PERA teacher evaluation.

10.2. Monthly Human Resources Updates (R) (Ms. Lombard)
Ms. Lombard will report on the monthly HR updates.

11. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

11.1. HHS Additions and Renovations Change Orders (A) (Mr. Renkosik)
Mr. Renkosik will seek approval of the proposed Change Orders to trade contractor's contracts for the HS additions and renovations, as presented in the letter from Lamp Inc., dated March 21, 2016, and Wold AE dated March 22, 2016; in a total credit of $3,701.00 (a cost reduction) for Bid Release One contracts, and the total amount of $4,067.00 (an additional cost) for Bid Release Two contracts.

11.2. Bid #2016- 19 Asphalt Playground Construction (A) (Mr. Renkosik)
Mr. Renkosik will share the results from the Asphalt Playground Construction Bid #2016-19 for work at Leggee Elementary School. Administration's recommendation is to award Champion Paving at the total cost of $56,000.00.

11.3. Bid #2016-68 Roof System Replacements and Restoration (A) (Mr. Renkosik)
Mr. Renkosik will share the results from the Roof System Replacements and Restoration Bid #2016-68 for work at Huntley High School. Administration's recommendation is to award the following Base Bids: Base Bid #1 to G.E. Riddiford Roofing at the bid price of $1,041,454.00; Base Bid #2 to All-American Exterior Solutions at a bid price of $98,800.00; and Base Bid # 3 to Weatherguard Roofing at a bid price of $26,300.00.

11.4. Cafe Table Procurement for Leggee Elementary (A) (Mr. Renkosik)
Mr. Renkosik will seek procurement for replacement of the 16 cafeteria tables at Leggee Elementary School from School Specialty at a cost of $20,845.92, in accordance with their Proposal #7780396901 dated March 15, 2016.

11.5. Huntley High School (HHS) Construction Update (R) (Mr. Renkosik)
Mr. Renkosik will report on the construction of the HHS additions and renovations project. 

11.6. Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Mr. Renkosik will report on O&M project updates.

12. Legislation Committee (Mr. Fleck -chair , Mr. Quagliano, Mr. Geheren)

12.1. Legislation Updates (D) (Mr. Fleck)
Mr. Fleck will provide legislative updates.

13. Board of Education (President-Mr. Drzal)

13.1. Board of Education - Minute Review (A) (Mrs. Fettes)
The following draft meeting minutes are available for review and comment: Regular March 17, 2016; seeking approval as presented.

14. Closed Session / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at __ p.m. as indicated in the Opens Meeting Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body; (2) Collective Negotiating Matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees; (21) Discussion of minutes of meetings lawfully closed under this Act whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated; and the verbatim record may be destroyed as indicated per law (5ILCS120/2.06 (c)).  Roll Call: Ayes / Nays/ Absent / Motion __

14.1. Exit Closed Session / Voice Call (A) (Mr. Drzal)
Move to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion __

15. Resume in Public Session / Roll Call (A) (Mr. Drzal)
Resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

16. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __