March 3, 2016 at 6:05 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (President, Mr. Drzal)
Call to Order the Committee of the Whole meeting for Thursday, March 3, 2016 at __ p.m. 
A quorum must be met. Roll Call: Ayes / Absent / Motion __

2. Pledge of Allegiance 
The Pledge was stated at the Special meeting, prior to the Committee of the Whole.

3. Academic Spotlight (Dr. Schlichter)

3.1. RTI Academic Spotlight (Dr. Cloat)
Staff will spotlight the results of the RTI system for the 2015-16 school year, including some specific celebrations of student success

3.2. Special Services Review (Ms. Aylward)
Ms. Aylward will present on special education services of Huntley Community School District 158. The narrative includes the purpose, desired outcomes, findings and recommendation of that review.

4. Public Comment
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

5. Revision and Adoption of the Agenda (A) (Mr. Drzal)
Motion to adopt the agenda as presented or with changes. Voice Call: Ayes / Nays / Motion __

6. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

6.1. Gifted Review Proposal (A) (Dr. Schlichter)
Dr. Schlichter will propose the Gifted Review.

7. Finance Committee (Mr. Quagliano-chair, Mr. Gentry, Mr. Fleck)

7.1. Payables (A) (Mr. Altmayer)
The purchase orders at $413,527.13; Imprest checks at $93,245.48; and disbursements issued at $3,858,202.78; for review and seeking approval to move forward.

7.2. Monthly Fiscal Updates (R) (Mr. Altmayer)
Mr. Altmayer will provide the monthly fiscal updates and the Activity Fund Balance Report.

7.3. Revenue & Expenditures Report (R) (Mr. Altmayer)
Monthly report for review and comment.

7.4. Transportation Bus Bid #2016-07 (A) (Mr. Awrey, Mrs. Hooper)
Administration will present bid results from Transportation Bus Bid #2016-07 with a recommendation to award Midwest  Transit, Option #1 to secure seven 77 passenger buses.

7.5. Five-year Fiscal Plan Dashboards (D) (Mr. Altmayer)
Mr. Altmayer will present Dashboards and foundational support for the District's 5-year Plan, seeking discussion.

8. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Drzal)

8.1. Reduction of Extra Contract Days (A) (Ms. Lombard)
Ms. Lombard will present, per contract, the elimination of all extra contract days outside the standard 182 days.

8.2. Job Description - Registration Department (A) (Ms. Lombard)
Administration and the Registration Department is proposing updating the positions of District Registrar and Assistant Registrar job descriptions to accurately reflect their current duties and responsibilities.

8.3. Monthly Human Resources Updates (R) (Ms. Lombard)
Ms. Lombard will provide the monthly Human Resources updates.

9. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

9.1. Huntley High School (HHS) Construction Updates (R) (Mr. Renkosik)
Mr. Renkosik will give an update on the  renovation and expansion project at HHS.

9.2. HHS Additions and Renovations Change Orders (A) (Mr. Renkosik)
Mr. Renkosik will seek approval of the proposed Change Orders to trade contractor's contracts for the HHS Additions and Renovations, as presented in the letter from Lamp Inc. and Wold, dated 2.19.16; in the total amount of $1,791.00 for Bid Release One contracts and total amount of $881.00 for Bid Release Two contracts.

9.3. Bid #2016-29 Gym Floor Recoating and Refinishing (A) (Mr. Renkosik)
Mr. Renkosik will provide bid results from the Gym Floor Recoating and Refinishing  Bid #2016-29, seeking award to Stalker Sports Flooring in the amount of $64,510.12. 

9.4. Huntley High School Furniture Procurement Adjustments (A) (Mr. Renkosik)
Mr. Renkosik recommends the HHS Furniture procurement adjustments as recommended by Lowery McDonnell Company (LMC) proposal, dated February 2, 2016, in the amount of $14,220.25.

9.5. Trane Company Proposal (A) (Mr. Renkosik)
Mr. Renkosik will present Trane Company's proposal letter dated February 20,  2016, the Huntley HS east chiller, as outlined.

9.6. Renewal of Authorization for Emergency Repairs (A) (Mr. Renkosik)
Mr. Renkosik will seek to extend the authorization to administration to expend up to $25,000.00, to include emergency repairs for HVAC equipment emergency, as well as repairs due to a sprinkler system failure, through March 17, 2017.

9.7. O&M Updates (R) (Mr. Renkosik)
Mr. Renkosik report on O&M project updates.

10. Community Relations & Student Outreach (Mrs. Skaja-chair, Mr. Drzal, Mr. Geheren)

10.1. Open House and Ribbon Cutting (D) (Mr. Armstrong)
Mr. Armstrong will report on the proposed open house and ribbon cutting for HHS additions and renovations.

11. Legislation Committee (Mr. Fleck -chair, Mr. Quagliano, Mr. Geheren)

11.1. Legislation Updates (D) (Mr. Fleck)
Legislative updates will be given.

12. Board of Education (Mr. Drzal)

12.1. Board of Education - Minute Review (A) (Mrs. Fettes)
The draft meeting minutes of Regular February 18, 2016 are for review and comment; seeking approval as presented.

13. Closed Session / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at _ p.m. as indicated in the Opens Meeting Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective negotiating matters; (21) Discussion of minutes of meetings lawfully closed under this Act. Roll Call: Ayes / Nays/ Absent / Motion _

13.1. Exit Closed Session / Voice Call (A) (Mr. Drzal)
Move to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion __

14. Resume in Public Session / Roll Call (A) (Mr. Drzal)
Resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

15. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __