March 5, 2015 at 6:15 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (President, Mr. Drzal)
Call the Committee of the Whole meeting to order for Thursday, March 5, 2015 at __ p.m. 
A quorum must be met. Roll Call: Ayes / Absent / Motion __

2. Pledge of Allegiance 
The Pledge will be stated at the Special Meeting, prior to the Committee of the Whole.

3. Academic Spotlight (Ms. Schlichter)
Staff members will share celebrations from our English Language Leaners (ELL) program.

4. Public Comment
As per Policy 2:230, public comment can be made during this portion of the meeting.

5. Revision and Adoption of the Agenda (A) (Mr. Drzal)
Motion to adopt the agenda as presented or with changes. Voice Call: Ayes / Nays / Motion __

6. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

6.1. State Assessment Update (R) (Ms. Schlichter)
Discussion: Ms. Schlichter will give an update on State Assessments that includes PARCC and other assessments.

6.2. Elementary Trimester Marking Period Adjustment (A) (Ms. Schlichter)
Discussion: Ms. Schlichter will present a proposal for adjustment of elementary grading calendar structures to include trimesters.

6.3. High School Semester Adjustments (A) (Ms. Schlichter)
Discussion: Ms. Schlichter will propose for an adjustment of the high school grading calendar structures.

6.4. High School Courses for Honors Credit (A) (Ms. Schlichter)
Discussion: Ms. Schlichter will present a proposal for High School Honors Courses for the 2015-16 school year, seeking approval.

7. Finance Committee (Mr. Quagliano-chair, Mr. Gentry, Mr. Fleck)

7.1. Payables (A) (Mr. Altmayer)
Discussion: The purchase orders at $186,549.72; Imprest checks at $142,050.19; and disbursements issued at $6,922,635.22; for review and seeking approval to move forward.

7.2. Monthly Fiscal Updates (R) (Mr. Altmayer)
Discussion: Mr. Altmayer will provide the monthly fiscal updates and the Activity Fund Balance Report.

7.3. Revenue & Expenditures Report (R) (Mr. Altmayer)
Discussion: Monthly report for review and comment.

7.4. 2015-2016 E-Rate Contracts (R) (Mr. Altmayer, Mr. Budzynski)
Discussion: Mr. Altmayer will provide information on E-rate Contracts which include: telephone, internet and network, and cellular.

7.5. Five-year Fiscal Plan Dashboards (D) (Mr. Altmayer)
Discussion: Mr. Altmayer will present the dashboards and foundational support for the District's 5-year Plan, FY15 - FY19, seeking discussion.

7.6. FY16 Budget Draft (1) (D) (Mr. Altmayer)
Discussion: Mr. Altmayer will present the FY16 Budget - Draft (1) for discussion.

8. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Drzal)

8.1. Reduction of Extra Contract Days (A) (Ms. Lombard)
Discussion: Ms. Lombard will present, per contract, the elimination of all extra contract days outside the standard 182 days.

8.2. Monthly Human Resources Updates (R) (Ms. Lombard)
Discussion: Ms. Lombard will provide the monthly Human Resources updates.

9. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

9.1. Huntley High School (HHS) Project Updates (R) (Mr. Renkosik)
Discussion: Mr. Renkosik will update on the  renovation and expansion project at HHS.

9.2. Renewal of Authorization of Emergency Repairs (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will seek changing this authorization to the Administration to expend up to $25,000.00, to include emergency repairs for HVAC equipment emergency, as well as repairs due to a sprinkler system failure.

9.3. Authorized Agent of the Board of Education for Energy Procurement (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will seek approval of the Board of Education , designating _ as the authorized agent of the Board, to sign approval of natural gas and electricity procurement contracts, until January 2016 regular board meeting.

9.4. HHS Additions and Renovations Change Orders (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will seek approval of the proposed Change Orders to trade contractor's contracts for the HHS Additions and renovations, as presented in the letter from Lamp Inc., dated  February 24, 2015, in an accumulative amount of $37,253.00.

9.5. O&M Updates (R) (Mr. Renkosik)
Discussion: Mr. Renkosik will provide updates on O&M projects.

10. Legislation Committee (Mr. Fleck -chair, Mr. Quagliano, Mr. Geheren)

10.1. Legislation Updates (D)
Discussion: Legislative updates will be given.

11. Board of Education (Mr. Drzal)

11.1. Board of Education - Minute Review (A) (Mrs. Fettes)
Discussion: The draft meeting minutes of Regular February 19, 2015 are for review and comment; seeking approval as presented.

12. Closed Session / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at __ p.m. as indicated in the Opens Meeting Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective negotiating matters; (11) Litigation; (21) Discussion of minutes of meetings lawfully closed under this Act.  Roll Call: Ayes / Nays/ Absent / Motion __

12.1. Exit Closed Session / Voice Call (A) (Mr. Drzal)
Move to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion __

13. Resume in Public Session / Roll Call (A) (Mr. Drzal)
Resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

14. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __