December 18, 2014 at 6:00 PM - Regular Meeting with Closed Session

1. Call to Order / Roll Call (A) (President, Mr. Drzal)
Call to Order the Regular Board of Education meeting for Thursday, December 18, 2014 at __ p.m.  A quorum must be met. Roll Call: Ayes / Absent / Motion _

2. Closed Session / Roll Call (A) (Mr. Drzal)
Motion to enter into closed session at _ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective negotiating matters; (9) Student Disciplinary; (11) Litigation; (21) Discussion of minutes of meetings lawfully closed under this Act. Roll Call: Ayes / Nays / Absent / Motion _

2.1. Exit or Suspend Closed Session / Voice Call (A)
Motion to exit or suspend closed session at _ p.m. and return to open session. Voice Call: Ayes / Nays / Motion _

3. Resume in Public Session / Roll Call (A) (President) approx. 7:00 p.m.
Resume the regular meeting at _ p.m. Roll Call: Ayes / Absent / Motion _
Members: Mr. Drzal, Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Skaja, Mr. Troy

3.1. Action as Required of the Board / Roll/Voice Call (A) (President)
Will come from the Board. Roll/Voice Call: Ayes / Nays / Motion _

4. Suspend Regular Meeting (A) (Mr. Drzal) (approx. 7:00 p.m.)
Motion to suspend the regular meeting at _ p.m. to hold the Levy Hearing. Voice Call: Ayes / Nays / Motion _

5. Resume Regular Meeting (A) (President)
Resume the Regular Meeting at _ p.m. Roll Call: Ayes / Absent / Motion _
Members: Mr. Drzal, Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Skaja, Mr. Troy

6. Pledge of Allegiance 
The Chesak Elementary students leading the Pledge are Colin Hochmuth, Mason Maldonado, Aubrina Adamik, Saisha Chowdhary, and Connor Lyczak.

7. Huntley Education Association (HEA)
A representative of HEA will present the Teacher of the Month Award winners.

8. Public Comment as per Policy 2:230 (Mr. Drzal)
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

9. Revision and Adoption of the Agenda (A) (Mr. Drzal)
Motion to adopt the agenda as presented or with changes. Voice Call: Ayes / Nays / Motion __

10. Curriculum and Instruction Report (Ms. Schlichter)
Updates will be given at this time.

11. Associate Superintendent Report (Mr. Awrey)
Updates will be given at this time.

12. Fiscal Services Report (Mr. Altmayer)
Updates will be given at this time.

13. Human Resources Report (Ms. Lombard)
Updates will be given at this time.

14. Superintendent's Report (Dr. Burkey)

14.1. Freedom of Information Act (FOIA) Requests (R)
A monthly report on FOIA requests are provided in the packet.

14.2. Donations, Gifts and Grants (R)
Discussion: The monthly donations, gifts and grants will be acknowledged at this time, and as follows: Donor Exxon Mobil Educational Alliance granted Leggee Elementary with $500.00, Helen E. Marlowe / Helen E. Marlowe Trust gifted Marlowe Middle School with $5,000.00. 

15. President's Report (Mr. Drzal)

16. Consent Agenda / Action / Roll Call (Mr. Drzal)
All of the following Consent Agenda items have gone through the Committee of the Whole. Prior to adoption, revisions are presented here. Roll Call: Ayes / Nays / Motion _
Members: Mr. Drzal, Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Skaja, Mr. Troy 

16.1. Minutes (Mrs. Fettes)
Seeking approval of the following  meeting minutes  as presented: Regular November 13, 2014, Committee of the Whole November 6, 2014 and December 4, 2014, and Special meeting November 6, 2014.

16.2. Closed Session Minutes (Mrs. Fettes)
Seeking approval of the closed executive session meeting minutes of Regular November 13, 2014 and Special meeting November 6, 2014, as presented in closed session.

16.3. Human Resources (HR) Personnel and Addendum Reports (Ms. Lombard)
Seeking approval of the personnel reports provided and reviewed by the Board which includes explanation for resignations, retirements, terminations, employment, contract revisions, and leave requests as presented.

16.4. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

16.4.1. Huntley High School (HHS) Course Proposals (Ms. Schlichter)
At the 12.4.14 Committee of the Whole, the C&I Committee recommended approval of the proposed HHS courses as presented for the 2015-16 school year.

16.5. Policy Committee (Mr. Drzal-chair, Mrs. Skaja, Mr. Troy)

16.5.1. PRESS Updates - Issue 87, October 2014  (Mr. Awrey)
At the 12.14.14 Committee of the Whole, the Policy Committee recommended first reading of the following policies: 2:140 Communications To and From the Board; 4:45 Insufficient Fund Checks and Debt Recovery; 4:110 Transportation; 4:120 Food Services; 4:150 Facility Management and Building Programs; 5:10 Equal Employment Opportunity and Minority Recruitment; 5:220 Substitute Teachers; 5:250 Leaves of Absence; 6:20 School Year Calendar and Day; 6:60 Curriculum Content; 6:110 Programs for Student At Risk of Academic Failure and/or Dropping Out of School and Graduation Incentives Program; 6:280 Grading and Promotion; 6:300 Graduation Requirements; 6:310 High School Credit for Non-District Experiences; Course Substitutions; Re-entering Students; 6:340 Student Testing and Assessment Program; 7:50 School Admissions and Student Transfer To and From Non-District Schools; 7:100 Health, Eye, and Dental Examinations; Immunizations; and Exclusion of Students; and 7:270 Administering Medicines to Students.

16.6. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)

16.6.1. Payables (Mr. Altmayer)
At the 12.4.14 Committee of the Whole, the Finance Committee recommended approval of the purchase orders at $3,018,206.40, accounts payable at $2,310.29,  Imprest checks at $131,870.51 and disbursements at $6,625,343.98 issued.

16.6.2. Levy 2014 - Property Tax Extension (Mr. Altmayer)
At the 12.4.14 Committee of the Whole, the Finance Committee recommended to hold a Tax Levy Hearing on December 18, 2014 at 7:00 p.m. Administration is recommending extending the 2014 Levy with the Consumer Price Index increase of 1.5% in accordance with PTELL.

16.6.3. Waiver Request - Statement of Affairs (Mr. Altmayer)
At the 12.4.14 Committee of the Whole, the Finance Committee recommended to proceed with the request for waiver 2015-2016  of the Statement of Affairs (105ILCS 5/10-17), at the January 16, 2015 Regular Board meeting.

16.7. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

16.7.1. Arcon and Associates Agreement (Mr. Renkosik)
At the 12.4.14 Committee of the Whole, the B&G Committee recommended approval of the AIA B101-2007 Standard Form of Agreement between Owner and Architect with Arcon and Associates dated  August 14, 2014 for the security grant project, as presented.

16.7.2. Kimley-Horn Proposal (Mr. Renkosik)
At the 12.4.14 Committee of the Whole, the B&G Committee recommended approval of the Kimley-Horn Proposal dated November 11, 2014 for traffic study services.

16.7.3. HHS Additions and Renovations - Change Orders (Mr. Renkosik)
At the 12.4.14 Committee of the Whole, the B&G Committee recommended approval of the following Trade Contractors changes orders at HHS, as presented in the Lamp, Inc.'s letter dated November 21, 2014, in the cumulative amount of $112,205.00, as follows: PCO#02 PR11 Stadium Scoreboard Contract 09G-01 Oosterbaan $4,998.00; PCO #21 PR19.3 Revisions to Woods Lab J101: Contract 03A-01 Alright Concrete $4,741.00, Contract 04A-01 Burroak Masonry $2,032.00, Contract 05A-01 McKinney Steel $11,348.00, Contract 06A-01 JC Harris $9,609.00, Contract 09A-01A Carmichael $2,977.00, Contract 09G-01 Oosterbaan Painting $2,990.00, Contract 15B-01 Absolute Fire $764.00, Contract 15C-01 Miller Mech $9,836.00 and Contract 16A-01 Ridgeview Electric $(428.00); PCO#40 PR50.2 Weight Room Door: Contract 06A-01 JC Harris $2,344.00, and Contract 09G-01 Oosterbaan Painting $295.00; PCO #45 Tennis Court Gates Contract 02G-01 Northern IL Fence $2,894.00; PCO #47 PR46 Area Plaza Benches Contract 06A-01 JC Harris $2,208.00; PCO #48 Volume Control Speakers Contract 16A-01 Ridgeview Electric $1,945.00; PCO #49 PR34 Grading/New Seed Mix Contract 02F-01 Woodland Landscape $35,238.00; PCO #50 RFI94 Recessed Cabinet Heaters Contract 04A-01 Burroak Masonry $2,269.00; PCO #51 RFI 101 Plumbing Chase RM103 Contract 04A-01 Burroak Masonry $1,163.00; PCO #52 Existing Foundation Adjustment Contract 04A-01 Burroak Masonry $5,701.00; and PCO #53 PR36 Wall to Split Time Out RM 119: Contract 04A01 Burroak Masonry $5,053.00, Contract 06A-01 JC Harris $3,188.00, Contract 08B-01 McHenry Glass $140.00, Contract 09G-01 Oosterbaan Painting $198.00, and Contract 16A-01 Ridgeview Electric $702.00.

17. Items Removed from Consent Agenda (A) (Mr. Drzal)
Items removed from the Consent Agenda are discussed separately and may require a roll call vote.
Roll / Voice Call: Ayes / Nays / Motion _

18. Action Items / Roll Call (A) (Mr. Drzal)
(Action items may or may not have gone through committee and require separate action.)

18.1. Supplemental Purchase Orders and Supplemental Accounts Payables (A) (Mr. Altmayer)
Administration recommends approval of the Supplemental Purchase Orders Report at $17,985,330.04 and the Supplemental Accounts Payable Report at $12,092.21, as presented. Roll Call: Ayes / Nays / Motion __

18.2. HHS Additions and Renovations - Bid Release Two (Mr. Renkosik)
At the 12.4.14 Committee of the Whole, the B&G Committee recommended approval of Bid Release Two for the trade packages at HHS; seeking to award the trade contracts as follows: Excavation, Building Concrete, Masonry, Structural Steel, General trades, Roofing, Aluminum, Glass, and Glazing, drywall, Acoustical Ceiling, Flooring, Painting, casework, Plumbing, Fire Protection, HVAC, Electrical, and Test  Balance. Roll Call: Ayes / Nays / Motion _

18.3. Arcon Performance Letter for Security Work (A) (Mr. Renkosik)
Discussion: School District 158 was awarded a grant for security system enhancements in D158 facilities at multiple schools. Administration is recommending acceptance of Arcon Performance Letter and granting Arcon Architects to perform the security work as proposed.  Roll Call: Ayes / Nays / Motion _

19. Public Comment (Mr. Drzal)

20. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __