September 19, 2013 at 6:00 PM - Regular Meeting with Closed Session

1. Call to Order / Roll Call (A) (President Mr. Drzal)
Call to Order the Regular Meeting of the Board of Education for Thursday, September 19, 2013 at _ p.m. A quorum must be met.
Roll Call: Ayes / Absent / Motion __

2. Closed Session  / Roll Call (A) (Mr. Drzal)
Motion to enter into closed session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective Negotiating Matters; and  (21) Discussion of minutes of meetings lawfully closed under this Act.
Roll Call: Ayes / Nays / Absent / Motion __

2.1. Exit or Suspend Closed Session / Voice Call (A)
Motion to exit or suspend closed session at __ p.m. and return to open session.
Voice Call: Ayes / Nays / Motion __

3. Resume in Public Session / Roll Call (A) (President) approx. 7:00 p.m.
Resume the regular meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

3.1. Action as required / Roll Call (President)
Will come from the Board. Roll Call: Ayes / Nays / Motion __

4. Suspend the Regular Meeting (A) (Mr. Drzal)
The regular meeting will be suspended at this time to hold the Budget Hearing, as required by law (105ILCS5/17-1). A motion and a 2nd to suspend the regular meeting at __ p.m. Voice Call: Ayes / Nays / Motion __

5. Budget Hearing (This is a separate item and not part of the Board agenda.)
At 7:00 p.m., the Board will hold the Budget Hearing to hear testimony on the FY14 Budget being presented during the regular meeting.

6. Resume the Regular Meeting / Roll Call (A) (Mr. Drzal)
Resume the regular meeting at ___ p.m. to continue the regular order of business. Roll Call: Ayes / Absent / Motion __

7. Pledge of Allegiance 
Heineman Middle School students leading the Pledge are Grace Filpi, Meklit Endalcachew, and Jack Filpi.

8. Huntley Education Association (HEA)
Discussion: A representative of the HEA will present the Teacher of the Month Award winners. 

9. Public Comment (President)
As per Policy 2:230, public comment can be made during this portion of the meeting.

10. Revision and Adoption of the Agenda / Voice Call (A) (President)
Motion to adopt the agenda as presented (or with changes). Voice Call: Ayes / Nays / Motion __

11. Associate Superintendent's Report (Mr. Awrey)
Updates will be given at this time.

12. Fiscal Services Report (Mr. Altmayer)
Updates will be given at this time.

13. Human Resources (HR) Report (Ms. Lombard)
Updates will be given at this time.

13.1. Administrator and Teacher Salary and Benefits - School Year 2013 Report (P.A. 96-0434, P.A. 97-609) (R) (Ms. Lombard)
Discussion: Ms. Lombard will present the Administrator and Teacher Salary and Benefits - School Year 2013 Report, the annual itemized salary compensation report, and required posting of the compensation report for a employees in the IMRF system; as required by ILCS 10/20.47 and 34/18.38, P.A. 96-0434, and P.A. 96-609.

14. Superintendent's Report  (Dr. Burkey)

14.1. Freedom of Information Act (FOIA) Requests (R)
Monthly report on FOIA requests provided in the packet.

14.2. Donations, Gifts, and Grants (R)
A report is provided of the donations given to the District during the month.

15. President's Report (Mr. Drzal)

16. Consent Agenda / Action / Roll Call (Mr. Drzal)
All of the following Consent Agenda items have gone through the Committee of the Whole.  Prior to adoption, revisions are presented here, a motion and a second is required. Roll Call: Ayes / Nays / Motion __
Recommendation: Seeking approval and adoption of the Consent Agenda as follows: 

16.1. Minutes (Mrs. Fettes)
Seeking the following draft minutes for approval: Regular meeting of August 15, 2013, Committee of the Whole meeting of 9.5.13, and Special meeting of 9.5.13.

16.2. Closed Executive Session Minutes  (Mrs. Fettes)
Seeking approval of the following closed executive session meeting minutes as reviewed during closed session for: Regular August 15, 2013.

16.3. HR Personnel and Addendum Reports (Ms. Lombard)
Seeking approval of the personnel reports provided and reviewed by the Board which includes explanation for resignations, retirements, terminations, employment, contract revisions, and leave requests as presented.

16.4. B&G Committee (Mr. Troy-Chair, Mr. Quagliano, Mr. Fleck)

16.4.1. Change Orders for HHS Athletic Field Improvements (A) (Mr. Renkosik)
At the 9.5.13 COW, the B&G Committee recommended approval of the following Change Orders: PCO #1-PR#1 Revised site Electrical 16A2 Kellenberger Electric at $6,685.00; PCO #4 - PR #4 Revised bullpen Layout 02B3 Golf Creations at $7,597.00; PCO #5 - PR #5 Play Clocks  11A2 Reil at $2,740.00; PCO #14 - Modification of Goal Post Foundation 11A2 Reil at $6,551.00; PCO #15 Stadium Lighting Power Relocate 16A2 Kellenberger Electric $2,885.00; PCO #19 - Bleacher Pavement Placement 02D2 Abbey Paving at $3,245.00; PCO #20 - Petromat Deduct 02D2 Abbey Paving at ($8,280.00); PCO #21 - Existing Track Asphalt Leveling 02D2 Abbey Paving $22,668.00; and PCO #22 - Add Drainage Football Practice Field 02B2 REIL at $2,158.00; accumulated change value of $46,249.00.

16.4.2. Change Order for Thru-wall Flashing Repairs Phase 3 Project (A) (Mr. Renkosik)
At the 9.5.13 COW, the B&G Committee recommended approval of Change Orders from Safeway Tuckpointing  as corrected and presented, in the amount of $8,790.00.

16.5. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

16.5.1. Application of Recognition of Schools (A) (Mr. Awrey)
At the 9.5.13 COW, the C&I Committee recommended the Application of Recognition of Schools for 2013-2014 school year as required by law.

16.6. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)

16.6.1. Payables (A) (Mr. Altmayer)
At the 9.5.13 COW, the Finance Committee recommended approval of the Purchase Order summary at $1,996,188.54; Imprest checks issued at $93,501.88; Accounts Payable reported at $25,067.09; and Disbursements issued at $3,159.497.92, as presented. 

16.6.2. Revenue Contracts for Approval (A) (Mr. Altmayer)
At the 9.5.13 COW, the Finance Committee gave their approval for the following fund raisers: Vendor Sam’s Club, Wal-Mart, Office Depot to benefit HHS Future Business Leaders with a net revenue of $10,000.00; Vendor Amazon, Costco, Fox River foods to benefit HHS New Media with a net revenue of $6,000.00; Vendor Scholastice Book Fairs to benefit Martin Elementary (2013) with a net revenue of $3,000.00 and (2014) with a net revenue of $3,000.00; as presented.

16.6.3. Rental Rates (A) (Mr. Altmayer)
At the 9.5.13 COW, the Finance Committee recommended the suggested changes to the Application for Use of School Buildings or Grounds form, that surround the field rental rates and use of the Stadium Field at the High School.

16.6.4. Huntley High School Scoreboard Agreement (A) (Mr. Altmayer)
At the 9.5.13 COW, the Finance Committee recommended a master agreement, equipment addendum and advertising revenue projects with the purchase of the Daktronics scoreboard digital display, with an out-of-pocket cost to the District at $60,000. The advertising with the e-equipment company, Side Effects, Inc. is a ten(10) year agreement, as well as solicit advertising to generate revenue for the District.

16.7. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Geheren)

16.7.1.  Job Description: Transportation Coordinator (A) (Ms. Lombard)
At the 9.5.13 COW, the HR Committee gave their approval for the proposed job description of Transportation Coordinator, as presented.

16.7.2. Addendum to the Administrator's Contract (A) (Mr. Altmayer)
At the 9.5.13 COW, the HR Committee recommended the proposed language changes presented as Addendum to the Administrator's Contract.

16.8. Policy Committee (Mr. Drzal - chair, Mrs. Skaja, Mr. Troy)

16.8.1. Policy Revisions - First Reading (A) (Mr. Awrey)
At the 9.5.13 COW, the Policy Committee approved the IASB PRESS recommended first reading with some changes and new policy 4:18, as follows: 2:105 Ethics and Gift Ban; 2:120 Board Member Development; 4:18 Financial Disclosures NEW; 4:20 Fund Balances; 5:20 Workplace Harassment Prohibited; 6:120 Education of Children with Disabilities; 7:15 Student and Family Privacy Rights; 7:230 Misconduct by Students with Disabilities; and 7:340 Student Records.

17. Items Removed from the Consent Agenda (A) (Mr. Drzal)
Items removed from the Consent Agenda are discussed separately and may require a roll call vote.

18. Action Items / Roll Call (A) (Mr. Drzal)
(Action items may or may not have gone through committee and require separate action.)

18.1. Supplemental Purchase Orders and Supplemental Accounts Payable (A) (Mr. Altmayer)
Seeking approval of the Supplemental Purchase Orders at $1,983,457.29 and  Supplemental Accounts Payable at $4,217.76.  Roll Call: Ayes / Nays / Motion __

18.2. Rental Agreement (A) (Mr. Altmayer)
Seeking approval of a Rental Agreement between Huntley Youth Football (HYF) and School District 158. Roll Call: Ayes / Nays / Motion _

18.3. FY14 Budget (A) (Mr. Altmayer)
 At the 9.5.13 COW, the Finance Committee reviewed the updates provided to the FY14 budget.  The FY14 Budget Hearing was held earlier this evening.  Mr. Altmayer will present the FY14 Budget for approval and file the budget with McHenry and Kane Counties, Illinois, as required by law; seeking adoption of the FY14 Budget as presented. Roll Call: Ayes / Nays / Motion __

19. Public Comment (Mr. Drzal)

20. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __