June 20, 2013 at 6:00 PM - Regular Meeting with Closed Session

1. Call to Order / Roll Call (A) (President Mr. Drzal)
Call the Thursday, June 20,2013 Regular meeting to order at __ p.m.
Roll Call: Ayes / Absent / Motion _A quorum must be met.

2. Closed Session  / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel, (2) Collective Bargaining Matters, (9) Student Disciplinary, (11) Litigation, (21) Discussion of minutes of meetings lawfully closed under this Act . Roll Call: Ayes / Nays / Absent / Motion _

2.1. Exit or Suspend Closed Session / Voice Call (A)
Move to exit or suspend closed session at __ p.m. and return to open session.
Voice Call: Ayes / Nays / Motion __

3. Resume in Public Session / Roll Call (A) (President) approx. 7:00 p.m.
Resume the regular meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

3.1. Action as required / Roll Call (President)
Will come from the Board. Roll Call: Ayes / Nays / Motion __

4. Pledge of Allegiance  (Mr. Drzal)

5. Recognition by the Board of Education (President, Mr. Drzal)
Students will receive recognition by the Board.

5.1. Student Achievement -Marlowe Middle School IESA Track and Field State Meet Medalists (Mr. Zehr)
Marlowe Middle School (MMS) students participated at State Track meet and being recognized for their achievements are: Eve Meintz 3rd place in 7th grade girls pole vault; Megan Hernandez 8th place in 7th grade girls' 800meter; Luis Dzib 6th place in 8th grade boys' long jump.

5.2. Student Achievement - Heineman Middle School IESA Track and Field State Meet Medalists (Mr. Litchfield)
Heineman Middle School (HMS) students participated at State Track meet and being recognized are: Rhian Whitfield 8th place in 7th grade girls' pole vault; and Samantha Heustis 8th place in 8th grade girls' 100 meter dash. 

5.3. Student Achievement -Huntley High School (HHS) IHSA Track and Field Medalist (Mr. Nordeen)
HHS student who participated at State Track meet and being recognized for her achievement is Anthonia Moore who placed 9th in the 400 meter.

5.4. Student Achievement -Huntley High School (HHS) IHSA Track and Field Medalist (Mr. Nordeen)
HHS student who participated at State Track meet and being recognized for her achievement is Omo Tseumah who is the State Champion in high jump.

6. Public Comment (President)
As per Policy 2:230, public comment can be made during this portion of the meeting.

7. Revision and Adoption of the Agenda / Voice Call (A) (President)
Move to adopt the agenda as presented (or with changes). Voice Call: Ayes / Nays / Motion __

8. Associate Superintendent's Report (Mr. Awrey)
Updates will be given at this time.

9. Fiscal Services Report (Mr. Altmayer)
Updates will be given at this time.

10. Human Resources (HR) Report (Ms. Lombard)
Updates will be given at this time.

11. Superintendent's Report  (Dr. Burkey)

11.1. Freedom of Information Act Requests (FOIA) (R) (Dr. Burkey)
Discussion: A report on monthly FOIA requests is provided.

11.2. Donations, Gifts and Grants (R) (Dr. Burkey)
Discussion: The monthly report on donations, gifts and grants for acknowledgement.

12. President's Report (Mr. Drzal)

13. Consent Agenda / Action / Roll Call (Mr. Drzal)
All of the following Consent Agenda items have gone through the Committee of the Whole.  Prior to adoption, revisions are presented here. Roll Call: Ayes / Nays / Motion __
Recommendation: Seeking approval and adoption of the Consent Agenda as follows: 

13.1. Minutes (A) (Mrs. Fettes)
The following draft Board minutes for approval: Regular May 16, 2013; Committee of the Whole June 6, 2013; and Special Meeting June 6, 2013 as presented.

13.2. Closed Executive Session Minutes (A)  (Mrs. Fettes)
Seeking approval of the closed executive session meeting minutes: Regular May 16, 2013, as presented during closed session.

13.3. HR Personnel and Addendum Reports (A)(Ms. Lombard)
Seeking approval of the personnel reports provided and reviewed by the Board which includes explanation for resignations, retirements, terminations, employment, contract revisions, and leave requests as presented.

13.4. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

13.4.1. Water Treatment Services Contract (A) (Mr. Renkosik)
At the 6.6.13 COW, the B&G Committee recommended the Water Treatment Services Contract with Global Water Technologies at the cost of $3,300 per year.

13.4.2. Proposal for Consulting Services from Sodexo for Sprinkler Remediation at Conley, Mackeben and Administration Buildings (A) (Mr. Renkosik)
At the 6.6.13 COW, the B&G Committee recommends Sodexo be commissioned for consulting services to be provided on a time and expenses basis as outlined in the May 13, 2013 letter;  for peer review engineering consulting services of an AE firm to provide bid specification development and construction administration services for the sprinkler remediation work at Conley, Mackeben and Administrative-Transportation buildings, as presented.

13.4.3. Wold Architects Engineers (AE) Fire Protection System Repairs (A) (Mr. Renkosik)
At the 6.6.13 COW, the B&G Committee recommended approval of the proposal from Wold AE to provide bid specification development and construction administration services for the sprinkler remediation work at Conley, Mackeben and Administrative-Transportation buildings as outlined in Wold's letter dated May 3, 2013.

13.4.4. Cash Farm Rental Bid #2011-51 Amendment (A) (Mr. Renkosik)
At the 6.6.13 COW, the B&G Committee recommended approving Amendment #1 to the Cash Farm Rental Agreement with Fruin Farms dated January 19, 2012, for the reduction of five tillable acres for use by CSD158 for stockpiling of excavated spoils from the HHS Athletic Field Improvement Project.

13.4.5. Guaranteed Energy Savings Contract RFP#2010-32 / Final Acceptance of Construction Phase (A) (Mr. Renkosik)
At the 6.6.13 COW, the B&G Committee recommended Final Acceptance Certificate of construction phase of the Guaranteed Energy Savings Contract with the CTS Group.  

13.5. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

13.5.1.  Huntley High School Journalism Trip to Iowa (A) (Mr. Awrey)
At the 6.6.13 COW, the C&I Committee recommended approval for HHS journalism student's participation  at the proposed Journalism Workshop July 22-26, 2013, with the approximate expenditure of $1,435.56 for travel to the University of Iowa.

13.6. Finance Committee (Mr. Quagliano-chair, Mr. Gentry, Mr. Fleck)

13.6.1. Payables (A) (Mr. Altmayer)
At the 6.6.13 COW, the Finance Committee recommended the Purchase Orders at $234,740.04; Imprest checks at $240,020.59; Accounts Payable at $1,721.06; and Disbursements issued at $4,467,922.45; as presented.

13.6.2. Revenue Contracts (A) (Mr. Altmayer)
At the 6.6.13 COW, the Finance Committee recommended the revenue contract agreement with Custom Sports Wear to benefit Leggee Elementary estimated net revenue of $1,200.00 as presented.

13.6.3. Prevailing Wage Act - Resolution (#2013-06-01) (A) (Mr. Altmayer)
At the 6.6.13 COW, the Finance Committee recommended adoption of Prevailing Wage Act Resolution #2013-06-01 and direct publication of notice as required by State law and the Illinois Department of Labor regulations.

13.6.4. Designation of Depositories Resolution (#2013-06-02) (A) (Mr. Altmayer)
At the 6.6.13 COW, the Finance Committee recommended adoption of the Resolution listing the financial institutions of Amalgamated Bank of Chicago, Harris Bank N.A., Illinois Institutional Investors Trust, The Bank of New York Mellon Trust Co. N.A., and U.S. Bank as the official depositories for funds of School District 158 as presented.

13.6.5. FY14 Tentative Budget (A) (Mr. Altmayer)
At the 6.6.13 COW, the Finance Committee recommended approval of the FY14 Tentative Budget modifications as presented.

13.6.6. Special Education Project Dollars (A) (Mr. Altmayer)
At the 6.6.13 COW, the Finance Committee recommended approval of $20,000 Special Project dollars to furnish and provide supplies for their Life Instruction Guiding Huntley Transition (LIGHT) program.

13.6.7. National School Lunch Rate Increase (A) (Mr. Altmayer)
At the 6.6.13 COW, the Finance Committee recommended Type A lunch rate increase from $2.40 to $2.60 as required by federal regulations, as well as increasing the tiered price $2.50 to $2.75 for higher costing meals, to meet the 3-year requirement.

13.6.8. Debt Restructuring - Escrow Options - Presentation (A) (Mr. Altmayer)
At the 6.6.13 COW, the Committee recommended funding the Escrow with Treasuries, Corporation Interest STRIPS, as well as, U.S. Agency International Development Bonds, utilizing PFM's security-by-security procurement process. All investments will be/are guaranteed by the U.S. Government..

13.7. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Geheren)

13.7.1. Grounds Maintenance (A) (Ms. Lombard)
At the 6.6.13 COW, The HR Committee recommended approval of the additional maintenance staff member who will focus on leading athletic field grounds maintenance in a working supervisor role, as well as other maintenance duties and responsibilities as presented.

13.7.2. Job Descriptions - Transition Specialist / Job Coach (A) (Ms. Lombard)
At the 6.6.13 COW, the HR Committee recommended approval of the Transition Specialist: Job Developer and Paraprofessional: Job Coach job descriptions as presented.

13.7.3. FY14 Salary Rate Change Recommendation - Non-Union Employees (A) (Ms. Lombard)
At the 6.6.13 COW, the HR Committee recommended the FY14 salary rate change for non-union employees to mirror HESPA employees, and the OT/PT salary increase mirror that of the HEA contract; total non-union increase for FY14: $122,369.35, as presented.

13.8. Policy Committee (Mr. Drzal-chair, Mrs. Skaja, Mr. Troy)

13.8.1. PRESS Policy / January 2013 Issue (A) (Mr. Awrey)
At the 5.16.13 regular meeting, first reading of the following policies were approved: 4:15, 4:140, 4:170, 5:50, 5:260, 5:330, 6:170, 6:190, 6:220, 7:190, 7:305, 8:20, and 8:25. Administration is seeking approval for second reading.

13.9. Board of Education (President-Mr. Drzal)

13.9.1. Designation of Official Newspaper Resolution #2013-06-03 (A) (Mrs. Fettes)
At the 6.6.13 COW, the Committee recommended  by Resolution (#2013-06-03) continuing with the Northwest Herald as the Official Newspaper of the Board of Education.

13.9.2. Membership Renewals with IASB and LUDA for 2013-2014 (A) (Dr. Burkey)
At the 6.6.13 COW, the Committee recommended membership renewals with IASB (Illinois Association of School Boards) at $9,632.00 and LUDA (Large Unit District Association) at $3,000.00 for the 2013-2014 school year.

13.9.3. Strategic Plan Indicators 2012-2013 - Final Report (A) (Dr. Burkey)
At the 6.6.13 COW, the Committee recommended approval of the District's 2012-2013 Strategic Plan Goals and Indicators as presented.

13.9.4. Strategic Plan Indicators and Measures for 2013- 2014 (A) (Dr. Burkey)
At the 6.6.13 COW, the Committee recommended adoption of the  Strategic Plan Indicators and Measures for 2013-2014 school year as presented.

14. Items Removed from the Consent Agenda (A) (Mr. Drzal)
Items removed from the Consent Agenda are discussed separately and may require a roll call vote.

15. Action Items / Roll Call (A) (Mr. Drzal)
(Action items may or may not have gone through committee and require separate action.)

15.1. Supplemental Purchase Orders and Supplemental Accounts Payable (A) (Mr. Altmayer)
Mr. Altmayer provided the Supplement Purchase Orders Report at $7,600,012.25 and the Supplemental Accounts Payable Report at $15,028.06, for approval. Roll Call: Ayes / Nays / Motion __

15.2. Debt Restructuring Resolutions - Escrow  and Bond Issuance (A) (Mr. Altmayer)
At the 6.6.13 COW, the Committee recommended moving forward with the Debt Restructuring Resolutions for Escrow and Bond Issuance of the Series 2013 General Obligation refunding School Bonds. Action and Roll Call required.

15.2.1. Escrow Resolution (#2013-06-04) (A) (Mr. Altmayer)
The Escrow Resolution (#2013-06-04) which authorizes and directs the execution of an escrow Agreement in connection with the issuance of the Series 2013 General Obligation Bonds for the refunding. Roll Call: Ayes / Nays / Motion _.

15.2.2. Bond Issuance Resolution (#2013-06-05) (Parameters) (A) (Mr. Altmayer)
The Bond Issuance Resolution #2013-06-05 (Parameters) which authorizes the issuance of the Series 2013 General Obligation Refunding School Bonds not to exceed $41,000,000, for the purpose of refunding certain outstanding bonds of the District, providing for the levy of a direct annual tax sufficient to pay the principal and interest on said bonds, and . Roll Call: Ayes/ Nays / Motion _

15.3. Equipment / Furniture Declared as Surplus (A) (Mr. Altmayer)
Mr. Altmayer is seeking Declaration of Surplus of items no longer of use, obsolete and/or broken (list included). Voice Call: Ayes / Nays / Motion _

15.4. 2013-2014 Advantage EAP Contract / Samaritan Counseling Center (A) (Ms. Lombard)
Ms. Lombard will seek approval for the renewal of the Advantage EAP Contract through Samaritan Counseling Center in the amount of $10,080.00 for the 2013-2014 school year. Roll Call: Ayes / Nays / Motion _

16. Public Comment (Mr. Drzal)

17. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __