May 16, 2013 at 6:00 PM - Regular Meeting with Closed Session

1. Call to Order / Roll Call (A) (President Mr. Drzal)
Call the Thursday, May 16, 2013 Regular meeting to order at __ p.m.
Roll Call: Ayes / Absent / Motion _A quorum must be met.

2. Closed Session  / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel, (9) Student Disciplinary, (21) Discussion of minutes of meetings lawfully closed under this Act . Roll Call: Ayes / Nays / Absent / Motion _

2.1. Exit or Suspend Closed Session / Voice Call (A)
Move to exit or suspend closed session at __ p.m. and return to open session.
Voice Call: Ayes / Nays / Motion __

3. Resume in Public Session / Roll Call (A) (President) approx. 7:00 p.m.
Resume the regular meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

3.1. Action as required / Roll Call (President)
Will come from the Board. Roll Call: Ayes / Nays / Motion __

4. Pledge of Allegiance  (Mr. Drzal)
The following Leggee Elementary  students will be leading the Pledge of Allegiance: Gretchen Huber, Madison Darby, Hunter Hall, Dominque Meziere, Laynie Loring, and Zachary Carrera.

5. Recognition by the Board of Education (President, Mr. Drzal)
Students will receive recognition by the Board.

5.1. Student Achievement - IHSA Speech Finalist (Mr. Johnson)
Mr. Tom George, Huntley High School (HHS) Advisor, will introduce HHS student  Brian Goldfarb, IHSA Speech State  finalist 3rd place Original Comedy.

5.2. Student Recognition - ICTA State JV Contest (Mr. Johnson)
Mr. Tom George, HHS Advisor, will introduce the following HHS JV Team: Emily Rubino, Hailey Richert, Ewea Tseumah, Austin Comstock, Emily Aldridge, Ronit Ved, Joey White, Lexi Ziolkowski, Jake Highley, Christian Bland, Alexa Mete, Robert Allen, Edgar Arriaga, Parth Patel, Louisa Collazo, Anthony Mariano, Jordan Moore, Darek Makowski, Jazmine Rosales, and Caleigh Roleck, the JV Team 1st Place as a Team at the ICTA State JV Contest.

5.3. Student Achievement - Nation Forensics League in Original Oratory (Mr. Johnson)
Mr. Tom George, HHS Advisor, will introduce HHS students; Parth Patel - National Qualifier National Forensics League in International Extemporaneous and Brian Goldfarb - National Qualifier National Forensics League in Humorous Interpretation.

5.4. Future Business Leaders of America (Mr. Johnson)
Mrs. Tricia Eibl will introduce Future Business Leaders of America State  recognition of  the following students: James Cannalte - 2nd place / Technology Concept; Ronit Ved, Hiam Hafizuddin, Jantzen Rosales - 4th place /Business Plan; Gavin Murphy - 4th place / Website Design; and Adam Sundling - 8th place / Business Law.

5.5. Journalism Award Winners (Mr. Johnson)
Mr. Dennis Brown, HHS Advisor will introduce Huntley High School Journalism Award winners; Holly Baldacci - 1st place / News Writing; Randi Peterson 2nd place / Copy Editing; Alyssa Walter - 2nd place / Yearbook Layout; Joe Cristo - 3rd place / Review Writing; Kayla Garcia - 4th place / Broadcast News Writing; and Tommy Heagney - 5th place / Feature Writing. Michael Geheren was named to the Illinois All-State Journalism Team for the second year in the row. Marek Makowski -State Journalist of the Year. Mr. Dave Johnson was named the Illinois Journalism Education's Administrator of the Year.

6. Academic Spotlight - Years of Service
Ms. Lombard, Assistant Superintendent of Human Resources will introduce the employees recognized for their Years of Service. CSD158 employees receiving recognition for up to 25 years of service; as well as those retiring from the District.

7. Huntley Education Association (HEA)
Discussion: A representative of the HEA will present the Teacher of the Month Award winners. 

8. Public Comment (President)
As per Policy 2:230, public comment can be made during this portion of the meeting.

9. Revision and Adoption of the Agenda / Voice Call (A) (President)
Move to adopt the agenda as presented (or with changes). Voice Call: Ayes / Nays / Motion __

10. Associate Superintendent's Report (Mr. Awrey)
Updates will be given at this time.

11. Fiscal Services Report (Mr. Altmayer)
Updates will be given at this time.

12. Human Resources (HR) Report (Ms. Lombard)
Updates will be given at this time.

13. Superintendent's Report  (Dr. Burkey)

13.1. Freedom of Information Act Requests (FOIA) (R) (Dr. Burkey)
Discussion: A report on monthly FOIA requests is provided.

13.2. Donations, Gifts and Grants (R) (Dr. Burkey)
Discussion: The monthly report on donations, gifts and grants will be acknowledged.

14. President's Report (Mr. Drzal)

14.1. Committee Structure 2013-2015 
Discussion: Members submitted their preference to serve on the Board's Committees and sub-committees to Mr. Drzal.

15. Consent Agenda / Action / Roll Call (Mr. Drzal)
All of the following Consent Agenda items have gone through the Committee of the Whole.  Prior to adoption, revisions are presented here. Roll Call: Ayes / Nays / Motion __
Recommendation: Seeking approval and adoption of the Consent Agenda as follows: 

15.1. Minutes (A) (Mrs. Fettes)
The following draft Board minutes for approval: Regular April 18, 2013, Committee of the Whole May 2, 2013 and Special meeting of May 2, 2013, as presented.

15.2. Closed Executive Session Minutes (A)  (Mrs. Fettes)
Seeking approval of the closed executive session meeting minutes: Regular April 18, 2013 as presented during closed session.

15.3. HR Personnel and Addendum Reports (A)(Ms. Lombard)
Seeking approval of the personnel reports provided and reviewed by the Board which includes explanation for resignations, retirements, terminations, employment, contract revisions, and leave requests as presented.

15.4. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

15.4.1. Bid #2013-41 Phase 3 Thru  Wall Flashing  (A) (Mr. Renkosik)
At the 5.2.13 COW, the B&G Committee recommended awarding Bid #2013-41 Phase 3 Thru Wall Flashing Base Bid #1 through #4 to Safeway Tuckpointing in the amount of $75,100.00.

15.4.2. Snow Removal Service Contract Renewal (A) (Mr. Renkosik)
At the 5.2.13 COW, the B&G Committee recommended the extension of the service contract with Tovar Snow Professionals, for two years at the prices listed in their bid for the 2010 winter season.

15.4.3. Elevator Service Agreement Renewal (A) (Mr. Renkosik)
At the 5.2.13 COW, the B&G Committee recommended the proposal the Oil and Grease Limited Maintenance Agreement with Suburban Elevator Service, as presented.

15.4.4. Bid #2013-19a Playground Improvement (A) (Mr. Renkosik)
At the 5.2.13 COW, the B&G Committee recommended Bid #2013-19a Playground Improvement  for a safety surface, award Bid Item #3: combined bid for Martin and Leggee and the Alternate One, to Team Reil in the amount of $240,672.00.

15.4.5. Bid #2013-05 Custodial Services Bid (A) (Mr. Renkosik)
At the 5.2.13 COW, the B&G Committee recommended approval the Base Bid and Alternate Bids Number one and Two of Bid #2013-05 Custodial Services Bid award to Alpha Building Maintenance Services, Inc. in the amount of $1,363,225.00 as presented.

15.4.6. Fire Alarm and Security Systems Monitoring Agreement (A) (Mr. Renkosik)
At the 5.2.13 COW, the B&G Committee recommended the Fire Alarm and Security Monitoring Services Agreement with Fox Valley Fire and Safety, at an annual cost of $7,844.00 as presented.

15.4.7. Field Turf Contract (A) (Mr. Renkosik)
At the 5.2.13 COW, the B&G Committee recommended the AIA A132 Contract with Field Turf at a cost of $519,428.16, as presented.

15.5. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

15.5.1. Final 2012-13 School Calendar (A) (Mr. Awrey)
At the 5.2.13 COW, the B&G Committee recommended final approval of the 2012-13 School Calendar.

15.5.2. Intergovernmental Agreement with Huntley Park District (A) (Mr. Awrey)
At the 5.2.13 COW, the C&I Committee recommended approval of the Intergovernmental Agreement with Huntley Park District for use of their facilities for the LIGHT 18-22 Transition Program the 2013-14 school year.

15.5.3. IHSA  Membership Renewal (A) (Mr. Awrey)
At the 5.2.13 COW, the C&I Committee recommended renewal of the Illinois High School Association (IHSA) membership for the 2013-14 school year.

15.5.4. IESA Membership Renewal (A) (Mr. Awrey)
At the 5.2.13 COW, the C&I Committee recommended approval of 2013-2014 membership renewal with Illinois Elementary School Association (IESA) for the middles schools, as presented.

15.5.5. 2013-2014 One to One Roll Out (A) (Mr. Moan)
At the 5.2.13 COW, the C&I Committee recommended the proposal expanding the implementation of 1:1 roll out for the 2013-2014 school year, and the additional one to one roll out adoption at Chesak, Mackeben, Marlowe 7th grade and Heineman 6 and 7th grade in the  2014-2015 school year.

15.6. Finance Committee (Mr. Quagliano-chair, Mr. Gentry, Mr. Fleck)

15.6.1. Revenue Contracts (A) (Mr. Altmayer)
At the 5.2.13 COW, the Finance Committee recommended various contract agreements from schools have been submitted for approval as fund raisers as follows: vendor Adrenaline Fund Raising benefit to Huntley High Cheerleading net revenue of $4,000; vender Scholastic Book Fairs benefit to Leggee Elementary net revenue of $5,000; and vendor Effinger Enterprises benefit to Huntley High Football net revenue of $30,000, as presented.

15.6.2. IDOT Hazardous Busing - Resolution #2013-05-02 (A) (Mr. Altmayer)
At the 5.2.13 COW, the Finance Committee moved forward the Resolution #2013-05-02, Illinois Department of Transportation (IDOT) constituting a Type I, Type II and Type III Hazardous Busing,  seeking to continue to transport students as identified in 105ILCS 5/29-5.2.

15.6.3. Signatories for Bank / Financial Accounts (A) (Mr. Altmayer)
At the 5.2.13 COW, the Finance Committee moved forward the renewal that Mr. Mark Altmayer, CFO/Treasurer and Dr. John Burkey, Superintendent be approved signatories for all bank/financial accounts for the 2013-2014 school year.

15.7. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Drzal)

15.7.1. Job Descriptions: Performing Arts Center (PAC) Manager and Director of Transportation (A) (Ms. Lombard)
At the 5.2.13 COW, the HR Committee recommended adoption of the job descriptions to accurately reflect the responsibilities of the positions of PAC Manager and Director of Transportation as presented.

15.7.2. Job Description: Associate Principal - High School (HS) (A) (Ms. Lombard)
At the 5.2.13 COW, the HR Committee recommended adoption of the job description for Associate Principal at Huntley HS as presented.

15.8. Policy Committee (Mr. Drzal-chair, Mrs. Skaja, Mr. Troy)

15.8.1. PRESS Policy / January 2013 Issue (A) (Mr. Awrey)
At the 5.2.13 COW, the Policy Committee recommended first reading of the following policies: 4:15, 4:140, 4:170, 5:50, 5:260, 5:330, 6:170, 6:190, 6:220, 7:190, 7:305, 8:20, and 8:25 as discussed.

15.9. Board of Education (President-Mr. Drzal)

15.9.1. Approval of Legal Counsel (A) (Dr. Burkey)
At the 5.2.13 COW, the Committee recommended approval of list of attorneys used by the District and their rates as presented for the 2013-2014 school year.

16. Items Removed from the Consent Agenda (A) (Mr. Drzal)
Items removed from the Consent Agenda are discussed separately and may require a roll call vote.

17. Action Items / Roll Call (A) (Mr. Drzal)
(Action items may or may not have gone through committee and require separate action.)

17.1. Supplemental Purchase Orders and Supplemental Accounts Payable (A) (Mr. Altmayer)
Mr. Altmayer provided the Supplement Purchase Orders Report at $2,648,748.75 and the Supplemental Accounts Payable Report at $13,872.46, for approval. Roll Call: Ayes / Nays / Motion __

17.2. Debt Restructuring Presentation (A) (Mr. Altmayer)
At the 5.2.13 COW, the Board requested further discussion surrounding Option 1 and Option 4, as part of Phase I of the restructuring. Mr. Anderson will present. A recommendation will come from the Board. Roll Call: Ayes / Nays / Motion __

17.3. Resolution #2013-05-01 Notice of Non-Renewal (A) (Ms. Lombard)
Discussion: In order to meet the timelines for Notification of Non-renewal for staff as per 105ILCS 5/24-11, Administration is seeking adoption of Resolution #2013-05-01 as presented. Roll Call: Ayes / Nays / Motion __

17.4. Employment Contract for CFO (A) (Dr. Burkey)
A motion to approve the CFO Employment Contract as presented. Roll Call: Ayes / Nays / Motion _

18. Public Comment (Mr. Drzal)

19. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __