March 7, 2013 at 6:00 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (President, Mr. Drzal)
Call the Committee of the Whole meeting to order for Thursday, March 7, 2013  at __ p.m. 
A quorum must be met. Roll Call: Ayes / Absent / Motion __

2. Pledge of Allegiance 
The Mackeben Elementary School students Isabella, Sophia, and Emma Meiners, and Jake and Nathan Seim, will be leading the Pledge.

3. Academic Spotlight (Mr. Moan)
Medical Academy at Huntley High School.

4. Public Comment
As per Policy 2:230, public comment can be made during this portion of the meeting.

5. Revision and Adoption of the Agenda (A) (Mr. Drzal)
Motion to adopt the agenda as presented or with changes. Voice Call: Ayes / Nays / Motion __

6. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck pro tem)

6.1. Keyless Entry System Update (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will lead a review of the Honeywell proposal for updating the eight-year-old server, firmware and software system.

6.2. Natural Gas Procure Process Review (R) (Mr. Renkosik)
Discussion: Mr. Renkosik will seek review of the Natural Gas Procure process.

6.3. FY14 O&M Projects Report (R) (Mr. Renkosik)
Discussion: Mr. Renkosik will report on the FY14 O&M projects.

6.4. O&M Department Annual Report (R) (Mr. Renkosik)
Discussion: Mr. Renkosik will provide the O&M Department annual report.

6.5. B&G Committee - Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Discussion: Updates provided on O&M projects.

6.6. Huntley High School Athletic Fields Project - Wold Agreement (A) (Mr. Renkosik)
Discussion:  Mr. Renkosik will seek approval of the AIA B132 - 2009 Agreement between Owner and Architect, with Construction Manager as Adviser Edition for Architectural Services for the HHS athletic fields' project.

7. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

7.1. Student Handbooks (A) (Mr. Awrey)
Discussion: As per Policy 7:190, states that disciplinary rules shall be presented annually to the Board of Education for its review and approval.  Administration is seeking discussion and input from the Committee in order to present a final draft at the next regular meeting.

7.2. Extra-Curricular Recommendation (A) (Mr. Awrey)
Discussion: The Extra-Curricular Committee met to finalize their recommendations for the 2013-14 school year.

8. Finance Committee (Mr. Quagliano-chair, Mr. Gentry, Mr. Fleck pro tem)

8.1. Payables (A) (Mr. Altmayer)
Discussion: The purchase orders at $178,745.41; Imprest checks at $206,460.26: accounts payable at $892.78; and disbursements issued at $5,649,089.31; for review and seeking approval to move forward.

8.2. Revenue & Expenditures Report (R) (Mr. Altmayer)
Discussion: Monthly report for review and comment.

8.3. Fiscal Reports (R) (Mr. Altmayer)
Discussion: Attorney fee breakdown; Monthly fiscal update; and Paid Activity Funds

9. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Drzal)

9.1. Job Descriptions (A) (Ms. Lombard)
Discussion: Ms. Lombard will present the O&M job descriptions for Assistant Director of Operations and Maintenance, Technician 1, Technician 2, Technician 3, Maintenance and Custodian, seeking approval.

9.2. Resolution / Notice of Reduction in Extra Contract Days (A) (Ms. Lombard)
Discussion: Ms. Lombard will present, per contract.

9.3. Monthly Human Resources Updates (R) (Ms. Lombard)
Discussion: Ms. Lombard will provide the monthly Human Resources updates.

9.4. Administrator Contract (A) (Ms. Lombard)
Discussion: Annual review of the administrator contract.

10. Legislation Committee (Mr. Fleck -chair pro tem, Mr. Quagliano, Mr. Geheren)

10.1. Legislation Updates (D)
Discussion: Legislative updates will be given.

11. Closed Session / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at __ p.m. as indicated in the Opens Meeting Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel, (21) Discussion of minutes of meetings lawfully closed under this Act.  Roll Call: Ayes / Nays/ Absent / Motion __

11.1. Exit Closed Session / Voice Call (A) (Mr. Drzal)
Move to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion __

12. Resume in Public Session / Roll Call (A) (Mr. Drzal)
Resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

13. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __