February 14, 2013 at 6:00 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (President, Mr. Drzal)
Call the Thursday, February 14, 2013 Committee of the Whole meeting to order at __ p.m.  
Roll Call: Ayes / Absent / Motion __ Members: Mr. Drzal, Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Skaja, Mr. Troy. A quorum must be met.

2. Pledge of Allegiance 
Chesak Elementary School students leading the Pledge are: John Block, Kayla Leslie, Nolan Matos, Sophia Thompson, Benjamin Fossmeyer, Sean Cavanaugh, and Eric Bower.

3. Academic Spotlight (Mr. Moan)
Blended Learning at Huntley High School.

4. Public Comment
As per Policy 2:230, public comment can be made during this portion of the meeting.

5. Revision and Adoption of the Agenda (A) (Mr. Drzal)
Motion to adopt the agenda as presented or with changes. Voice Call: Ayes / Nays / Motion __

6. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck pro tem)

6.1. Reauthorization for Emergency Repairs (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will seek renewal for the authorization for emergency repairs, should potential sprinkler system failures occur.

6.2. Athletic Fields Development (A) (Mr. Renkosik)
Discussion: Mr. Renkosik will present the development of the HHS athletic fields.    

6.3. B&G Committee - Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Discussion: Updates provided on O&M projects.

7. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

7.1. Special Education Project Dollars (A) (Mr. Awrey)
Discussion: The Special Services office recommends the next group of Special Education project dollars.

7.2. 2013 Summer School (A) (Mr. Moan)
Discussion: Mr. Moan will present the 2013 Summer School plan.

8. Finance Committee (Mr. Quagliano-chair, Mr. Gentry, Mr. Fleck pro tem)

8.1. Payables (A) (Mr. Altmayer)
Discussion: The purchase orders at $ 477,793.13; Imprest checks at $ 189,809.69; accounts payable at $ 683.26; and disbursements issued at $ 1,511,810.59; for review and seeking approval to move forward.

8.2. Revenue & Expenditures Report (R) (Mr. Altmayer)
Discussion: Monthly report for review and comment.

8.3. Fiscal Reports (R) (Mr. Altmayer)
Discussion: Attorney fee breakdown; Monthly fiscal update; and Paid Activity Funds

8.4. Five-year Fiscal Plan Assumptions (D) (Mr. Altmayer)
Discussion: Mr. Altmayer will present the assumptions and foundational support for the District's 5-year Plan, FY13-FY17, seeking discussion. 

8.5. Establish the Fiscal Year (A) (Mr. Altmayer)
Discussion: Administration is seeking approval of the Finance Committee to establish a fiscal year for CSD158 as per 105ILCS 5/17-1, for the period of July 1, 2013 through June 30, 2014.

8.6. Designation of Person to Prepare a Tentative Budget (A) (Mr. Altmayer)
Discussion: Seeking a resolution for appointment of Mr. Altmayer as the person to prepare a Tentative Budget of the Board.

8.7. Annual Audit (A) (Mr. Altmayer)
Discussion: Administration is seeking approval to retain Evans, Marshall and Pease, P.C. as the District's audit firm for the next two fiscal years.

9. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Drzal)

9.1. Technology Integration Specialists and revised Department Chair: Blended Learning Job Descriptions (A) (Ms. Lombard)
Discussion: At this time, Administration is recommending the Technology Integration Specialists and the proposed Department Chair for Blended Learning job descriptions as presented.

9.2. Special Needs Staffing Assessment (R) (A) (Ms. Lombard)
Discussion: Administration evaluated SEDOM services of the special needs population. There are three areas being presented for the Committee's review: 1) The Assistive Technology Team needs provided is for informational purposes only; 2) 18-22 Transition program reflects need for additional staff; and 3) Job Developer / Job Coach is being recommended for approval of the positions.

10. Legislation Committee (Mr. Fleck -chair pro tem, Mr. Quagliano, Mr. Geheren)

10.1. Legislation Updates (D)
Discussion: Legislative updates will be given.

11. Board of Education (President-Mr. Drzal)

11.1. Board of Education - Minute Review (A) (Mrs. Fettes)
Discussion: The following draft meeting minutes are available for review and comment: Regular January 17, 2013, Committee of the Whole January 10, 2013,  and Special January 10, 2013; seeking approval as presented.

11.2. IASB Call for Proposal (D) (Mr. Drzal)
Discussion: Mr. Drzal will lead the discussion.

12. Closed Session / Roll Call (A) (Mr. Drzal)
Move to enter into closed session at __ p.m. as indicated in the Opens Meeting Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel, (21) Discussion of minutes of meetings lawfully closed under this Act.  Roll Call: Ayes / Nays/ Absent / Motion __

12.1. Exit Closed Session / Voice Call (A) (Mr. Drzal)
Move to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion __

13. Resume in Public Session / Roll Call (A) (Mr. Drzal)
Resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

14. Adjournment (A) (Mr. Drzal)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __