June 25, 2025 at 5:30 PM - Regular Meeting

Description:  School FIRST Indicator 20 was revised for the 2022-23 school year rating, requiring District Administration to discuss any changes and/or impact to local, state, and federal funding.

Things that could impact funding: Enrollment, ADA, Legislation, Property Values

 

Description:  https://docs.google.com/presentation/d/1gYbp1Er11Yzs7fnGomx0dqV6NAzocgM9g_qnGp2POzQ/edit?usp=sharing

Description:  The monthly expenditures is presented for the Board of Trustee review in the Revenue and Expenditures Report and the Check Register in the Financial Update Section.

Description: 

Administration Requests Approval of Final Amendments to the 2024-2025 Budgets

General Fund: The amendment includes the following expense increases:

• Function 95 JJEAP: $4,541
• Function 52 Safety and Security Officers: $25,418 (above the grant received)

Revenue increases are as follows:

• State revenues: $197,769
• SHARS: $66,980
• Surplus Action Sale: $24,706

Overall expenses are reduced by $839,091 due to unused accounts for expenses and salaries.

This amendment decreases the deficit budget by $1,098,587, resulting in a projected year-end deficit of $1,665,751.

Child Nutrition:

• Revenue and expenses for commodities are reduced by $81,180, netting zero.
• Interest revenue is increased by $50,000, while federal lunch program revenues are decreased by $31,180.
• Expenses are increased by $296,788 for the Fine Arts Academy serving line and $114,026 for a box truck, both approved in a prior board meeting.

This amendment increases the deficit budget by $392,817, leading to a projected year-end deficit of $1,132,612 due to asset purchases for construction projects.

Description:  During the 89th Legislative Session, SB 401 was passed into law related to homeschool students participating in UIL activities.  ISD's shall provide homeschool participation unless the school board votes to OPT OUT of allowing homeschool participation.  Staff recommends revisions to local policy FM & FD, opting out of homeschool participation for UIL activities.

Description:  The legislature requires all taxing entities to specify the person(s) responsible for calculating the No-New Revenue and Voter-Approved Tax Rates. White Settlement ISD appoints Kim Alexander, WSISD Business Director and Rick Barnes, Tarrant County Tax Assessor-Collector as the individuals who will calculate the tax rates for 2025.
 

Description:  White Settlement ISD has been using Skyward, Inc. for our HR and Finance Database Management and Student Database Management for many years and have been satisfied with their services. The cost for the 2025-2026 fiscal year will be $89,317, which includes credits that were issued to align our contract dates with our fiscal year.

It is the districts' recommendation that we continue to use Skyward, Inc. as the vendor for our database management.

This expense is included in the 2025-2026 proposed budget.
 

Description:  The District contracts the following services through the Region 11 Education Service Center. There is a decrease of approximately $8,000 from the 2024-2025 fiscal year cost. This decrease is due to a decrease in the number of school campuses being covered by Eduphoria for the 2025-2026 school year.
 

Service	Cost
Comprehensive Services Basic Contract	$650.00
Eduphoria	$27,555.00
Healthy Schools Alliance Nursing	$1,200.00
HR Systems	$28,138.98
Instructional Solutions and Support	$59,445.14
OnDataSuite	$6,250.00
Superintendent & School Board Member Training	$1,000.00
TEKSbank	$9,714.80
Texas Curriculum Management Program Coop	$38,919.80
TSDS (PEIMS, TIMS, UID, Core Collections)	$6,320.00
Grand Total	$179,193.72

The total cost of $179,193.72 is included in the Proposed 2025-2026 budget. The Texas Curriculum Management Program Coop is funded by Title I Federal Funds.
 

Description:  The district currently purchases fuel from Offen Petroleum (formerly W. Douglass Distributing), who is the primary awarded vendor through Tarrant County Coop, and we have been satisfied with their services.

It is the Districts recommendation that we continue to use Offen Petroleum for our fuel purchases for the 2025-2026 school year.

All associated costs will be included in the 2025-2026 budget.
 

Description:  The attached list represents the purchasing cooperatives that have previously been approved by the Board of Trustees. Any fees charged by the cooperative are listed. Purchasing cooperatives assist the district in purchasing goods and services at competitive prices, as well as ensuring that the district is compliant with state and federal purchasing laws.

This expense is included in the Proposed 2025-2026 budget.
 

Description:  Last year, the district awarded RFP 2324-10 for Districtwide Mowing and Landscaping Services to Prestige Worldwide Services. The district has been satisfied with their services and would like to continue to use this vendor. This will be year two (2) of a five year agreement.

The total cost will be $282,900, and is included in the 2025-2026 proposed budget.
 

Description:  The district currently uses a math curriculum from Accelerate Learning/STEMscopes and is planning to continue with this program for the 2025-2026 and 2026-2027 school years. The program includes K-8 math and Algebra 1.

The total 2-year cost for K-8 math and Algebra 1 is $263,464. The 1-year cost of $131,732 included in the 2025-2026 Proposed Budget.
 

Description:  The district plans to utilize an online curriculum provided by Curriculum Associates for the 2025-2026 school year. This program will support students in grades PK-12 in the areas of reading, writing, and mathematics.

The total cost for the 2025-2026 school year is $136,515. Funding for this expense is included in the proposed 2025-2026 budget.
 

Description:  The existing marquee at Brewer Middle School is outdated and in need of replacement to better support school communication and visibility. The district has previously worked with OES Scoreboards on similar projects and has been consistently satisfied with the quality of their products and services.

The proposed upgrade will cost $71,950 and will be funded through bond proceeds.
 

Description:  To support the updated grade configuration and age range of students at the Fine Arts Academy at Tannahill, the district is replacing restroom partitions in all campus restrooms.

In order to complete the project before the start of the 2025-2026 school year, it was necessary to place the order immediately to ensure timely delivery of materials. To expedite the process and reduce costs, the district purchased the materials directly.

Shiffler Equipment Sales Inc. was selected as the vendor providing the best pricing through an approved BuyBoard contract, with a delivery timeline that met project needs.

The total cost of the materials is $40,900 and is being funded through bond funds.
 

Description:  The district closed RFP 2425-11 TIS Restroom Partitions on June 5, 2025, receiving six responses. The scope of work includes the removal of existing restroom partitions and installation of new partitions throughout the Fine Arts Academy at Tannahill.

GFC Contracting submitted the lowest bid and has a dedicated team experienced in this type of work. The district has successfully partnered with GFC Contracting on previous projects and has been consistently satisfied with their performance.

The total project cost is $30,500 and will be funded through bond funds.
 

Description:  The Texas Department of Agriculture (TDA) provides guidelines and a formula to determine appropriate adult meal pricing, requiring adult meal prices to exceed the reimbursable meal cost. Additionally, the Paid Lunch Equity (PLE) Tool helps calculate student meal prices.

The district last increased student meal prices during the 2022-2023 school year. Since then, WSISD has utilized available waivers to maintain existing prices due to a surplus in the Child Nutrition fund balance.

For the 2025-2026 school year, the TDA recommends a student lunch price of $4.00 to adequately cover the cost of meal preparation. Due to rising food costs, an increase in student meal prices is now necessary. However, the district remains committed to keeping prices below the state-recommended level. WSISD will continue to provide free and reduced-price meals to all qualifying students.

Student Meal Prices

Meal	Grade Level	2024-25	2025-2026	Increase
Lunch	Elementary	$2.85	$3.00	$0.15
Lunch	Middle & High	$2.85 (Middle) $2.95 (High)	$3.15	$0.30 (Middle) $0.15 (High)
Breakfast	All Grades	$1.50	$1.75	$0.25

Adult Meal Prices

Meal	2024-25	2025-26	Increase
Lunch	$4.90	$5.00	$0.10
Breakfast	$3.30	$3.40	$0.10

*All staff members, including teachers, pay the adult meal price.
 

Description:  The Student Unpaid Meal Charges and Courtesy Meal Policy provides guidelines for how the district handles meal charges when a student’s meal account balance is insufficient, including the provision of courtesy meals.

The proposed revisions update the policy language to improve clarity, consistency, and alignment with federal and state requirements. These changes do not alter the fundamental structure of the policy but better define the components of the courtesy meals and clarify the thresholds at which unpaid balances result in a change in meal service.
 

Description:  The district currently uses SameGoal software to manage special education documentation and processes, including Individualized Education Programs (IEPs), evaluations, and related services. The platform has proven effective and reliable, and the district intends to continue its use for the 2025-2026 school year.

The total cost for the 2025-2026 school year is $29,749 and is included in the Proposed Budget.
 

Description:  The district has utilized software from n2y, LLC in special education classrooms for several years. This program provides assistive technology and instructional resources designed to support students with diverse learning needs, including those with significant cognitive disabilities. The software is a valuable tool in delivering individualized instruction and supporting compliance with instructional and IEP requirements.

The renewal for the 2025-2026 school year is $33,039 and is included in the proposed budget.
 

Description:  Over the past several years, property and casualty insurance premiums have increased significantly across the state of Texas. In response, the district engaged its current insurance broker, Brown & Brown, to explore potential options to mitigate the impact of these increases. While alternative options were reviewed, none offered comparable or improved coverage at a more favorable cost.

The total premium for property and casualty insurance for the 2025-2026 fiscal year is $1,106,406. This amount is included in the Proposed 2025-2026 Budget.
 

Description:  The Memorandum of Understanding between CIS and White Settlement ISD is a cooperative effort to provide school-based support services to students and their families in order to increase the level of student success. CIS will provide support for students at Brewer High School and Brewer Middle School including, supportive guidance and counseling, health and human services, academic support services, enrichment activities, parent and family engagement, and career and college readiness.

The cost of these services is $92,000.00 annually and is included in the current budget.
 

Description:  At the May 2025 Regular Board Meeting, the Board authorized the district to proceed with accepting final pricing for the new Maintenance and Operations Building to be located adjacent to the Brewer Middle School campus, with a total cost not to exceed $5.8 million.

The district has now received and reviewed final pricing and is presenting the total project cost for Board information.
 

Description:  At the March 25, 2024 Regular Board Meeting, the Board approved the use of Continental Adjusters, Inc. to assist the district with insurance claims, as needed.

Continental Adjusters, Inc. recently provided services on a claim that resulted in an insurance payment of $4,233,935 to the district. In accordance with the agreed-upon fee of 7%, the total cost for their services is $296,376.
 

Description:  As part of the ongoing Brewer Middle School athletic improvements project, the Board previously approved the demolition of the existing visitor bleachers. The next phase of the project includes the installation of new visitor bleachers.

The district has received a proposed change order in the amount of $287,743 for the replacement of the visitor bleachers. This expense will be funded through bond funds.
 

Description:  The resolution will set aside oil and gas revenue of $179,466 earned during the 2024-2025 fiscal year. The oil and gas reserve is for future technology needs.

Previous Reserve Balance at 6/30/2024                              $1,391,385
       Add: 2024-2025 Oil and Gas Revenue                         $179,466
Total Reserve                                                                       $1,570,851

The district will also assign the following fund balances, which do not require board resolution, and are provided for informational and transparency purposes:

1. $1,000,000 for Building and Construction projects
2. $750,000 Reserve for TAD Reappraisal Losses
3. $499,651 for Deficit 2025-2026 Budget
4. $500,000 Reserve for Insurance Deductible

A total of $4,320,502 General Fund Balance will be set aside for future expenditures.

 

Description:  Information on the compensation plan and employee raises will be presented during the meeting.