April 14, 2025 at 5:30 PM - Regular Meeting
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A. Introduction of Meeting and Pledge of Allegiance
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B. Public Comments
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C. Closed Meeting (TX Govt Code 551.071/551.072/551.074/551.082)
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C.1. Personnel Concerns
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C.2. Discuss Purchase, Exchange, Lease, or Value of Real Property
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C.3. Safety/Security
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C.4. Consultation with Board Attorney
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D. Reconvene for Open Meeting
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E. Information Items
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E.1. Superintendent's Report
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E.1.a. Financial Update
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E.1.a.1. Construction Update
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E.1.a.2. 3-Year District Technology Update (FY 25-26 to FY 27-28)
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E.1.b. Instructional Update
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E.1.c. Announce Completion of Board of Trustees Training
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F. Consent Items (All items listed under this subheading will be adopted with one motion unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)
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F.1. Approve Minutes of March 24, 2025 Regular Meeting
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F.2. Consider Monthly Expenditures for March 2025
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F.3. Consider Approval of Amended Budget
Description:
Administration requests approval of amended budgets:
General Fund: This amendment is for $76,268 in function 11 for Special Program student evaluation costs as well as a transfer between function 11 & 21 for student transportation. This amendment increases deficit by $76,268.
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F.4. Consider Joint Election Agreement and Contract for Election Services with Tarrant County Elections for May 3, 2025 General Election
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F.5. Consider Approval of Instructional Materials Allotment and TEKS Certification for 2025-2026
Description:
Districts and open-enrollment charter schools are required to certify annually to the State Board of Education and the Commissioner that all instructional materials purchased or used by the District will assist in satisfying performance standards; will cover all elements of the essential knowledge and skills in required curriculum, other than physical education for each subject/grade level and will provide TEA with all enumerated information regarding instructional materials.
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F.6. Consider Approval of Audit Firm to Conduct the Annual Audit for 2024-2025
Description:
The District has received an engagement letter from Pattillo, Brown & Hill, LLP to perform the annual financial audit for the fiscal year ending June 30, 2025. Pattillo, Brown & Hill, LLP is a well-established firm based in Waco, Texas, with extensive experience in conducting audits for school districts.
The District has been satisfied with the firm’s performance in previous years and worked proactively to negotiate more favorable terms for the upcoming audit. Notably, the District successfully negotiated a reduction in the proposed fee increase — lowering it from an originally proposed 3.5% increase to 1.75%. The total fee for services will not exceed $44,250. |
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F.7. Consider Approval of Vendor for Moving Services for Fine Arts Academy and Tannahill
Description:
The district solicited quotes for moving services required to relocate boxes and furniture from Fine Arts Academy and Tannahill to their respective new locations.
After a thorough review process, DWD Moving Services was identified as the most suitable vendor. The total cost of the project is $49,600 and will be funded through bond funds.
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F.8. Revised Approval for the Purchase of Classroom Furniture for Fine Arts Academy at Tannahill
Description:
At the March 24, 2025, Regular Board Meeting, the Board approved the purchase of classroom furniture for the Fine Arts Academy at Tannahill in the amount of $214,565.
Following a more detailed review of classroom needs, it has been determined that a greater quantity of certain items is required than originally planned. The cost of these additional items is $13,397, resulting in a revised total cost of $227,962. |
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G. Separate Items
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G.1. Consider Approval of Vendor for Insulating the AG Barn at Brewer High School
Description:
The district closed RFP 2425-07 on April 11, 2025, seeking a vendor to provide spray foam insulation for the AG Barn at Brewer High School. This project aims to enhance insulation and improve climate control for the animals housed in the facility.
After review, Encompass Urethane has been selected as the vendor for this project. The total cost of $69,830 will be funded through bond funds. |
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G.2. Consider an Order Authorizing the Issuance of Unlimited Tax Refunding Bonds
Description:
White Settlement ISD has bonds which are subject to redemption prior to the stated maturity, at the option of the district. It is in the best interests of the district to redeem a portion of these bonds in the near future. For the purposes of exercising this option, an Order Authorizing the Issuance of Unlimited Tax Refunding Bonds will delegate the authority to fully execute these transactions to the Superintendent and the Chief Financial Officer, individually.
It is the districts' recommendation that an Order Authorizing Redemption of Outstanding White Settlement ISD Bonds be approved, delegating authority to the Superintendent and the Chief Financial Officer, individually, to exercise our option to redeem a portion of our outstanding bonds. |
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H. Consider Items Discussed in Closed Meeting Including Personnel
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I. Adjourn
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