September 16, 2024 at 5:30 PM - Regular Meeting

Description:  https://youtu.be/WgEhIso1ENI

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Description:  The monthly expenditures is presented for the Board of Trustee review in the Revenue and Expenditures Report and the Check Register in the Financial Update Section.
 

Description:  Administration recommends amending the General Fund budget for the following:
Capital Improvements - using reserved fund balance $2,000,000
3 Teacher Aide positions for Special Programs $78,000

This amendment increases expenses by $2,078,000.
 

Description:  White Settlement ISD partners with the YMCA of Metropolitan Fort Worth to operate the After-School Program at Blue Haze Elementary. This program is funded through a CCPD grant from the City of Fort Worth. To continue receiving this grant, we are required to have a Memorandum of Understanding (MOU) between White Settlement ISD and the YMCA. The MOU outlines the relationship between WSISD and the YMCA, as well as the roles and responsibilities of each party.

The Memorandum of Understanding between White Settlement ISD and the YMCA of Metropolitan Fort Worth is for the purposes of operating the After-School Program at Blue Haze Elementary.
 

Description:  The district requested quotes to purchase 40 Smartboards for Brewer Middle School and the new 6^th Grade Center. Piraino Consulting will provide the best value to the district at a total cost of $135,342.

This expense will be paid from bond funds.
 

Description:  The district requested quotes for asbestos abatement required at Liberty Elementary School during the renovations. TriCore Services, Inc. was able to provide the best value for the district and complete the work in a timely manner, minimizing delays in the renovations.

The total cost for the asbestos abatement at Liberty Elementary was $66,034 and was paid from bond funds.
 

Description:  The district requested quotes for asbestos abatement required at West Elementary School during the renovations. TriCore Services, Inc. was able to provide the best value for the district and complete the work in a timely manner, minimizing delays in the renovations.

The total cost for the asbestos abatement at West Elementary was $31,500 and was paid from bond funds.
 

Description:  The district has received a Memorandum of Understanding (MOU) which outlines reasonable communication and coordination efforts between the City of White Settlement Police Department and the White Settlement ISD Police Department.

The MOU has an initial term of five-years, with an automatic annual renewal after the initial term, unless cancelled by either party with 30 days notice.
 

Description:  The district began looking at software programs to compare to the current software Empower (TCASE) due to a glitch in their system which cased an audit and corrective action plan by the district.  After vetting several companies, the Special Programs department narrowed down the search to SameGoal.  

Cost of software is $27,121.59 to be paid for out of current budget.

Description:  The district's current electricity service agreement is up for renewal. In an effort to secure reliable and cost-effective energy services, the district has conducted a thorough review of available electricity providers and contract options. The proposed agreement aims to ensure continued electricity service across all district facilities while also securing favorable rates and terms that align with the district's financial and sustainability goals.

The current rates through TASB Energy Cooperative and Direct Energy are at an unexpected low and it is in the district’s best interest to lock in this low rate now. The current anticipated rate for our agreement is $0.05143 per kWh. Rates are subject to change daily and the final rate, not to exceed $0.05999, will be determined on Tuesday, September 17, 2024.
 

Description:  The District would like to work with Ameresco in identifying and evaluating the HVAC systems.  An ASHREA level 1 audit will be conducted to evaluate the HVAC upgrade needs.

By accepting this MOU, White Settlement ISD understands this work, if awarded, can be procured through TIPS cooperative and:

• Intends to procure Ameresco through TIPS
• Agrees to utilize Design-Build or Energy Savings Performance Contracting to implement the work.

This preliminary step is important to qualify a project potential for both White Settlement ISD and Ameresco. There is no fee associated with the MOU step.
 

Description:  Approving House Bill 3 Early Childhood Literacy and Math Goals, and CCMR Goals.

Description:  In an effort to enhance safety and security, the district has initiated the acquisition of metal detectors to be used at district events and activities. Following a thorough procurement process, Piraino Security Solutions, LLC was identified as the most qualified vendor to meet the district’s needs. Their proposal aligns with both the district's safety standards and budgetary constraints. The proposed metal detectors are state-of-the-art, providing reliable performance and durability for high-traffic areas.

This agenda item seeks board approval to officially ratify Piraino Security Solutions, LLC as the vendor for the purchase of metal detectors.

To ensure that the district had enhanced security measures in place as soon as possible, the district purchased 4 systems at a total cost of $84,231 and is needing to order an additional 4 systems.

The total cost to purchase 8 systems is $168,462 and will be paid from bond funds.
 

Description:  The district requested quotes for weight equipment for the new gymnasium at Brewer High School. Power Lift will provide the best value for the district.

The total cost will be $148,931 and will be paid from bond funds.
 

Description:  The board approved vendors for Special Education Contract Services for the 2024-2025 School Year at the August 26, 2024, Regular Board Meeting. Due to an increase in Special Education services required to meet the needs of our students, the district needs additional vendors for these services. All added vendors responded to RFP 2324-15.