May 13, 2024 at 5:30 PM - Regular Meeting
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A. Introduction of Meeting and Pledge of Allegiance
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B. Public Comments
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C. Closed Meeting (TX Govt Code 551.071/551.072/551.074/551.082)
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C.1. Personnel Concerns
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C.2. Discuss Purchase, Exchange, Lease, or Value of Real Property
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C.3. Safety/Security
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C.4. Consultation with Board Attorney
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D. Reconvene for Open Meeting
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E. Information Items
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E.1. Superintendent's Report
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E.1.a. Financial Update
Attachments:
()
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E.1.b. Instructional Update
Description:
https://docs.google.com/presentation/d/1Y3l4iB38tzXn31WJakxW0n4hSEaXenfVlHSB_9EAN5w/edit?usp=sharing
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F. Consent Items (All items listed under this subheading will be adopted with one motion unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)
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F.1. Approve Minutes of April 15, 2024 Regular Meeting and May 8, 2024 Special Meeting
Attachments:
()
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F.2. Consider Monthly Expenditures for April 2024
Description:
The monthly expenditures is presented for the Board of Trustee review in the Revenue and Expenditures Report and the Check Register in the Financial Update Section.
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F.3. Consider Approval of Amended Budget
Description:
No amendments needed this month.
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F.4. Consider Approval of Vendor to Replace Dish Machines
Description:
The district closed RFP 2324-12 for the Removal and Installation of 4 Dish Machines on May 9, 2024. We received 7 responses.
The vendor selected for the dish machines is Ace Mart Restaurant Supply. The total cost is $184,152 and will be paid with Child Nutrition funds. |
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F.5. Consider Approval of Vendor to Purchase Office Furniture for Brewer Middle School
Description:
The district closed RFP 2324-13 for the purchase of Office Furniture at Brewer Middle School on May 9, 2024. We received 4 responses.
The vendor selected for the office furniture at Brewer Middle School is FTW Safety and Industrial Supplies. The total cost is $99,475. |
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F.6. Consider Approval of Vendor to Replace Carpet and Flooring at West Elementary
Description:
The district closed RFP 2324-14 to replace the flooring and carpet at West Elementary on May 9, 2024. We received 9 responses.
The vendor selected to replace the flooring and carpet at West Elementary is GFC Contracting (Gomez Floor Covering, Inc.). The total cost is $408,000. |
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F.7. Consider Approval of Vendor to Purchase a Pass Thru Cooler at Brewer High School
Description:
The district requested quotes for the purchase of a pass thru cooler for Brewer High School. The quote from AceMart provides the best pricing and value for the District.
The total cost is $27,460 and will be paid from Child Nutrition funds. |
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F.8. Consider Approval of Vendor to Purchase Smartboards for West Elementary
Description:
The district requested quotes to purchase 22 Smartboards for the new classrooms and offices at West Elementary. Delcom Group is able to provide the best pricing and value for the District.
The total cost is $86,838 and will be paid with bond funds. |
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F.9. Consider Approval of Vendor for the Renewal of Cisco Smart Net
Description:
WSISD currently uses Cisco Smart Net and requested quotes for a 1-year renewal. Cisco Smart Net includes technical support, hardware replacement, software updates, online resources, etc., and Cisco experts are available 24 hours a day, 365 days a year.
SHI is the recommended vendor for this renewal, at a cost of $32,487. |
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F.10. Consider Approval to Submit Low-Attendance Day Waivers to TEA
Description:
The Texas Education Agency (TEA) allows districts to apply for a low-attendance day waiver, to exclude certain days from Average Daily Attendance (ADA) and Foundation School Program (FSP) funding calculations. Waiver applications can be submitted for days when attendance was at least 10% lower than the overall district attendance rate for the prior school year due to inclement weather, health, and/or safety issues.
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G. Separate Items
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G.1. Consider Approval of Vendor for Mowing and Landscaping Services
Description:
The district closed RFP 2324-10 for Districtwide Mowing and Landscaping Services on May 2, 2024. We received 6 responses.
The top two companies were interviewed, and the vendor selected for mowing and landscaping services is [VENDOR] at a total cost of [$COST]. Vendor and cost information to be presented. This cost will be included in the 2024-2025 proposed budget. |
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G.2. Consider Approval of Vendor for Custodial Services
Description:
The district closed RFP 2324-11 for Districtwide Custodial Services on May 2, 2024. We received 15 responses.
The top three companies were interviewed, and the vendor selected for custodial services is [VENDOR] at a total cost of [$COST]. Vendor and cost information to be presented. This cost will be included in the 2024-2025 proposed budget. |
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G.3. Canvass the Votes and Certify the Election Results of the May 4, 2024 School Board Trustee Election
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G.4. Consider Organization of Board of Trustees
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G.5. Consider Approval of Change Order for Liberty Elementary Additions and Renovations Bond Project
Description:
At the March 25, 2024, Regular Board Metting, the Board approved delegating the authority for approval of a future change order for the Liberty Elementary Additions and Renovations Bond Project, for an amount, not to exceed $1,068,871.
The change order was to include:
The total cost for this change order is $889,100, well below the limits of the approval. This change order has been approved and the additional work has been added to the project. |
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H. Consider Items Discussed in Closed Meeting Including Personnel
Attachments:
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I. Adjourn
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