March 25, 2024 at 5:30 PM - Regular Meeting

Description:  https://drive.google.com/file/d/1AvbxRZgstJdD0jKEbvUl_oeS1hWukUab/view?ts=6601c73a

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Description:  The monthly expenditures is presented for the Board of Trustee review in the Revenue and Expenditures Report and the Check Register in the Financial Update Section.

Description:  Administration requests approval of amended budgets:
General Fund
Insurance proceeds - Freeze                                      $1,226,030   Increase in Revenue
Insurance repairs - Freeze                                            ($1,226,030) Increase in Expense
Liberty Classroom addition - BTC                               ($1,068,871) Increase in Expense
Liberty Renovations - Operations                              ($84,500)      Increase in Expense
West Renovations - old portion                                 ($682,300)    Increase in Expense
Move Portable Building Liberty                                   ($30,000)      Increase in Expense

This amendment would use $1,865,671 of the reserved Fund Balance allocated to Construction. 
 

Description:  The district issued request for proposal WSISD 2024-C2 for E-Rate Category 2 Network Equipment on January 25, 2024. E-Rate will cover 80% of the total cost and the district is responsible for 20% of the total cost.

The district is recommending Weaver Technologies, LLC as the vendor for the UPS purchase. The total cost is $9,247.20 and the district portion is $1,849.44.

The district is recommending Netsync Network Solutions as the vendor for the switches. The total cost is $283,216.10 and the district portion is $56,643.22.

The total district cost for the UPS purchase and switches will be $58,492.66 with E-Rate covering the remaining cost of $233,970.64.

Description:  At the October 16, 2023, regular board meeting, the Board approved Continental Adjusters, Inc. to represent WSISD as a Public Insurance Adjuster for claims related to the March 2023 storm.

In January 2024, before the previous claim was completed, there was another storm which caused further damage to the same areas and Continental Adjusters, Inc. assisted the district with this claim.

The insurance claim has been paid and the district has received an invoice from Continental Adjusters, Inc. for services rendered. The total amount of the invoice is $85,822.08, which is the agreed upon 7% of the total claim paid.

The representation provided by Continental Adjusters, Inc. resulted in a better outcome than anticipated and the district proposes to utilize them for future claims if needed.
 

Description:  The district requested quotes to upgrade a retaining wall at Brewer Middle School. The upgraded retaining wall is needed to mitigate water erosion.

The District received four (4) quotes and The Wright Fence Co. will provide the best value to the district. The total cost for this project is $28,000 and will be paid from bond funds.

Description:  The winter storm in January 2024 ruptured water lines at Blue Haze Elementary, causing water damage. Due to potential health concerns, and to prevent further water damage, the district considered this an emergency and engaged Double J Contractors to provide Water Mitigation Services.

The work has been completed and a final invoice will be due. The cost is not to exceed $323,982.
 

Description:  The district received and paid an invoice to Fort Worth ISD for services provided to WSISD students under a Cooperative for their Regional Day School Program for the Deaf. FWISD currently provides services for WSISD students who require maximum support for their auditory disability.

The invoice for student services for the 2023-2024 school year was $51,000.

This amount is included in the current budget and is paid from the Federal Special Education Grant - IDEA B.
 

Description:  The district requested quotes for three scorer tables for the gym at Brewer High School. OES Inc. is able to provide three scorer tables that will fully integrate with our existing scoreboard.

The cost is not to exceed $43,850 and will be paid from the current budget.
 

Description:  The district requested quotes for a software system to fully utilize the features of the Scorer Tables and to integrate the tables with the scoreboard in the gym at Brewer High School (BHS).

Software available through ScoreVision will ensure full utilization and integration of the features and existing equipment. The up-front cost for this software package is $28,700 and the annual software subscription is $6,000 for a total year-one cost of $34,700. This will be paid from bond funds.
 

Description:  The district has received a Memorandum of Understanding (MOU) from GovDeals for online auction services. The MOU will establish a business relationship between WSISD and GovDeals, allowing the district to dispose of surplus inventory as required by law and in board policy.

GovDeals will provide on-site assistance to the district to catalog and post items for sale on their auction site. They will additionally provide marketing of assets posted online and help to determine the best strategies to maximize our proceeds.

There is no cost to the district for these services. All fees are paid by the winning bidder.
 

Description:  The district has received a quote from Solution Tree to provide customized onsite professional development. This training will focus on key areas of improvement and ensure compliance with current Special Education requirements.

The cost of this training is $28,100 and will be paid from SHARS funds.
 

Description:  The district has received a Memorandum of Understanding (MOU) which outlines reasonable communication and coordination efforts between the City of Fort Worth Police Department and the White Settlement ISD Police Department.

The MOU has an initial term of five-years, with an automatic annual renewal after the initial term, unless cancelled by either party.
 

Description:  Consider changing the date of the regular Board Meeting in May to Monday,  May 13, 2024, due to a scheduling conflict with Brewer High School Honors Night.  

Description:  The Board approved the Guaranteed Maximum Price for the Liberty Elementary Additions and Renovations Bond Project at the February 26, 2024, Regular Board Meeting. After reviewing updated materials estimates, and to expedite the completion of this project, the District has determined that it is in its best interest to contract some of the renovations at Liberty Elementary that were previously planned to be completed by our in-house staff.

The following will be added to the Scope of Work:

• Existing Kitchen renovation to expand dining space. Scope to include, but not limited to, demolition of existing finishes and equipment. New finishes, and rework of mechanical, electrical and fire sprinkler systems.
• Renovate existing interior areas to add additional classrooms. Scope to include, but not limited to, demolition of existing skylights and partitions. New partitions and finishes, and rework of mechanical, electrical and fire sprinkler systems.

The District is requesting that the Board delegate authority to the Superintendent, Frank Molinar, to approve a future Change Order, adding the above listed items to the scope of work, for an amount not to exceed $1,068,871.