February 26, 2024 at 5:30 PM - Regular Meeting

Description:  http://youtu.be/mc957oj-w_o?si=CNrBYSHRLL-0ZycT

Description:  https://www.canva.com/design/DAF9xAxL9ME/XDEjuFCBt9t69ukba78z_Q/view?utm_content=DAF9xAxL9ME&utm_campaign=designshare&utm_medium=link&utm_source=editor

 

Description:  The monthly expenditures is presented for the Board of Trustee review in the Revenue and Expenditures Report and the Check Register in the Financial Update Section.

Description:  Administration requests approval of amended budgets:
General Fund
State Revenue (Hold Harmless)                                   $6,976,661  Increase in revenue
Taxes                                                                                     ($6,309,180)Decrease in revenue
Delinquent Taxes                                                              ($410,757) Decrease in revenue
Penalties & Interest Taxes                                             ($585,000) Decrease in revenue
Interest on investments                                                 $655,000  Increase in revenue
New Instructional Facilities Allotment                      $123,669 Increase in revenue
FEMA - (COVID Assistance)                                         $216,038  Increase in revenue
SHARS settle-up ($400K less than expected)          $145,785  Increase in revenue
Insurance Recovery (vehicle)                                       $6,535  Increase in revenue
Insurance Expense (repairs for vehicle)                    ($6,535) Increase in expense
Novel Committee stipend ($200 * 16 staff)            ($3,200)  Increase in expense
Transfer between functions                                          Net zero

This amendment would decrease the deficit fund balance by $809,016

Child Nutrition
Supply Chain Assistance                                                $254,254 Increase in revenue
Food for Supply Chain                                                    ($254,254) increase in expense
Interest on investments                                                 $80,000  Increase in revenue

This amendment would decrease the deficit fund balance by $80,000.


Debt Service
State Revenue (Hold Harmless)                                   $1,272,361  Increase in revenue
Taxes                                                                                     ($1,557,403)Decrease in revenue
Delinquent Taxes                                                              ($435,000) Decrease in revenue
Penalties & Interest Taxes                                             ($250,000) Decrease in revenue
Interest on investments                                                 $195,500  Increase in revenue
Early Payoff of Principal payments                            $774,542  Decrease in expense

This amendment does not increase or decrease fund balance, it reduces the amount of early Principal payments.  This will be looked at closer and may be brought back to the Board in a future month.
 

Description:  The Child Nutrition department requested quotes to replace the desktop computers used to run their point-of-sale systems in the school cafeterias. The quote from Dell Technologies offers the lowest price for the required equipment.

The total cost to replace 36 desktop computers is $32,949 and will be paid from the Child Nutrition budget.
 

Description:  The Board approved the purchase of 4 new trucks for the WSISD Police Department at the January 22, 2024, regular board meeting. A first responder vehicle requires additional equipment that is not available at the time of purchase.

The district has received quotes for the purchase and installation of additional equipment, necessary for a first responder vehicle. The quote from Marshal Stuff, Inc. is the lowest cost for the necessary equipment and quality installation.

The total cost is $62,230 and is included in the current budget.
 

Description:  Senate Bill 763, passed during the 88^th Legislative Session, requires each School Board to take a record vote within six months of September 1, 2023 on whether to adopt a policy that would authorize a campus of the District to either: 1) employ or 2) accept as a volunteer, a Chaplain to provide support, services, and/or programs for students as assigned by the Board of Trustees under Texas Education Code, Section 23.001.  At this time, no policy will be adopted, and the board is requested to approved the resolution as presented.

Description:  Bids were received for the Liberty, Elementary Additions and Renovations Bond Project.

The GMP for this project is $10,688,711.
 

Description:  The district requested quotes for the purchase and implementation of CrisisAlert, a safety platform to facilitate rapid incident response in adverse situations, including medical emergencies and campus-wide hazards.

The quote from Piraino Security Solutions, LLC provides the best pricing for full implementation of the CrisisAlert safety platform, including training and 3-years of service.

The total cost is $371,536 and will be paid from the SAFE Grant, Cycle 1.
 

Description:  At the January 22, 2024, regular board meeting, the School Board approved Motorola as the vendor to purchase the Motorola Flex system to facilitate communication between the WSISD and White Settlement Police Departments. Additionally, the District would be entering into a 5-year interlocal agreement with the City of White Settlement, to combine the CAD/RMS services.

The cost of the Motorola Flex CAD/RMS system was $66,500 and the cost associated with the interlocal agreement was $48,628 plus a $3,500 set-up fee, for a total cost to the District of $118,628. After further review, it is in the best interests of the District to amend this expenditure.

The District has received a quote from EForce for the purchase and implementation of CAD/RMS hardware and 1-year of service at a cost of $62,315. The additional cost for service and support for years 2 through 5 would be $37,653 for a total 5-year cost of $99,968, a savings of $18,660.

Selecting EForce for the equipment and service reduces both the upfront and term cost to the District and eliminates the need for the interlocal agreement with the City of White Settlement.