June 19, 2023 at 5:30 PM - Regular Meeting

Description:  School FIRST Indicator 20 has been revised for the 2022-23 school year rating requiring District Administration to discuss any changes and/or impact to local, state, and federal funding.  Things that could impact funding:  Enrollment, ADA, Legislation

Description:  The legislature requires all taxing entities to specify the person(s) responsible for calculating the No-New Revenue and Voter-Approval Tax Rates. White Settlement ISD appoints Kim Alexander, Director of Business and Wendy Burgess, Tarrant County Tax Assessor-Collector as the individuals who will calculate the tax rates for 2023.
 

Description:  The District released Request for Proposal #2223-005: Professional/Consulting Services for Special Education. We received 8 responses. The attached list shows the recommended vendors for the special education professional/consulting services.

If the Primary Vendor is unable to provide the requested service(s), another vendor from the board approved list will be utilized.

This expense is included in the 2023-2024 budget.
 

Description:  The attached list represents the purchasing cooperatives that have previously been approved by the Board of Trustees. Any fees charged by the cooperative is listed. Purchasing cooperatives assist the district in purchasing goods and services at competitive prices, as well as ensuring that the district is compliant with state and federal purchasing laws.

This expense is included in the Proposed 2023-2024 budget.
 

Description:  The District has accepted bids from prospective vendors and has created the attached proposed vendor list for the 2023-2024 school year.
 

Description:  The District contracts the following services through the Region 11 Education Service Center.
 

Service	Cost
Comprehensive Services Basic Contract	$650.00
Eduphoria	$31,790.00
HR Systems	$27,160.80
Instructional Solutions and Support	$59,132.76
OnDataSuite	$5,800.00
TEKS Resource System	$36,630.00
TEKSbank	$9,479.00
TSDS PEIMS Support	$6,195.00
Grand Total	$176,837.56

The total cost of $176,837.56 is included in the Proposed 2023-2024 budget. The TEKS Resource System is funded by Title II Federal Funds.
 

Description:  White Settlement ISD has been using Skyward, Inc. for our HR and Finance Database Management and Student Database Management for many years and have been satisfied with their services. The cost for the 2023-2024 fiscal year will be $100,950, which is a 4.5% increase over last fiscal year for the programs/modules purchased.

It is the districts' recommendation that we continue to use Skyward, Inc. as the vendor for our database management.

This expense will be included in the 2023-2024 fiscal year budget.
 

Description:  The District participates in the Texas School Medicaid program and requested quotes from vendors for consultation and billing services. MSB School Services is the vendor who provides the best value to the district.

The term of the agreement is for three (3) years, beginning July 2023 and the administration fee for their services is a percentage of billing and reimbursement received by the District. The administration fee for the first and second year is six and one-half (6 ½) percent, and the third year is seven (7) percent.
 

Description:  The district currently contracts with Health Special Risk, Inc./Texas Student Resources for student athletic and voluntary insurance. The current contract expires on July 31, 2023, and is renewable in one-year increments for four more years.

The Board is requested to approve Health Special Risk, Inc./Texas Student Resources as the vendor for student athletic and voluntary insurance for the 2023-2024 school year.

The total cost is $37,917 and is included in the 2023-2024 proposed budget.

 

Description:  The district currently has an agreement with Waste Connections as the vendor for solid waste disposal for our campuses within the boundaries of the City of Fort Worth. We have renegotiated our agreement with them to amend the existing terms and lower our costs.

The new Waste Connections agreement has an expected annual cost of $70,000. The agreement is for 3 years, and the cost is included in the annual budget.

The district campuses within the boundaries of the City of White Settlement are serviced through an exclusive contract negotiated by the City of White Settlement.
 

Description:  The district received quotes to upgrade a scoreboard at Brewer High School. Scorevision is the vendor who offers the best value to the District. The total cost for this is $28,990.00.
 

Description:  The district received quotes to purchase student laptops. Dell is the vendor that provides the best value to the District. The total cost to purchase 100 student laptops is $43,500.
 

Description:  The resolution will set aside oil and gas revenue of $92,749 earned during the 2022-2023 school year.  The oil and gas reserve is for future technology needs.

Previous Reserve Balance at 6-30-2022          $ 1,642,085
Add: 2021-2022 oil and gas revenue                     92,749
Total Reserve                                                    $ 1,549,336

The district will also assign a portion of the fund balance:

1. $2,800,000 for Building and Construction projects
2. $1,500,000 for ESSER Transition for Personnel costs
3. $502,169 for Deficit 2022-2023 Budget

These assigned fund balances do not require Board resolution and are for informational purposes.

A total of $6,444,254 in the General Fund will be set aside for future expenditures.

Description:  Bids were received for the Brewer Middle School Additions and Renovations Bond Project, Package 2a. This is for electrical services. This is the second of 4 packages for the Brewer Middle School Additions and Renovations Bond Project.

The cost information is provided in the handout.
 

Description:  The District issued a One-Step Request for Qualifications (RFQ) for a Construction Manager At-Risk (CMAR) to oversee Liberty Elementary School and other construction projects resulting from the May 2022 bond referendum. We received 1 response. After consideration of the responses, Buford Thompson Company (BTC) is highly qualified to provide these services and represents the best value for the district.

It is the Districts recommendation that Buford Thompson Company (BTC) be approved as the CMAR.
 

Description:  The District recommends, as part of the Proposed 2023-2024 budget, an average pay increase of 1%. Teachers and librarians will receive their step increase plus $350, for an average of 1%. All other staff will receive 1% of the midpoint of their pay grade.

The attached Compensation Plan includes the proposed Teacher and Librarian, Administration, Paraprofessional, Auxiliary, and Cafe pay schedules for the 2023-2024 school year.

The proposed pay increases and pay schedules do not reflect any statutorily required salary allotments that may be enacted by the Texas Legislature in the 88^th Session, or any associated Special Sessions that may be held.