May 16, 2022 at 5:30 PM - Regular Meeting

Description:  The administration recommends amending the General Fund budget for the following:
Increased revenue with Hold Harmless ADA $2,713,607
Increase Transportation costs $175,000
Transfer funds for Principal training BHS $970 , net zero

This amendment increases fund balance in the amount of $867,442

Description:  The administration recommends amending the Child Nutrition Fund budget for the following:
Additional Federal Revenue:  $110,000
Additional expenses for utilities:  $120,000
 

Description:  Prospering Pals Purchasing Cooperative organizes and administers the child nutrition cooperative purchasing for Contract Entity’s in the state of Texas.  The goal of the cooperative is to obtain substantial savings on food service items through volume purchasing.  Prospering Pals does not charge a membership fee.
 
The district currently has an agreement with Prospering Pals and would like to extend it effective July 1, 2022.

The Board is requested to approve participation in the Interlocal Agreement with Prospering Pals Child Nutrition Cooperative for Commercial / Full-Line Grocery Purchasing as well as Milk and Dairy Products.

 

Description:  The District demonstrated Emergency Management software for safety management & preparedness. Navigate360’s platform includes site mapping, visitor management, ALICE e-learning, onsite training and risk assessment.
 
The Board is requested to approve payment of $39,988 to Navigate360 over the next 3 years.  The negotiated price will be $10,000 year 1 and $14,994 year 2 and 3.

This item will be paid with budgeted funds.
 

Description:  The District demonstrated Cardonex Scheduling software for secondary instruction. Education Advanced is a Buy Board vendor for the software. Cardonex will optimize master schedules based on requested and required courses.  The software will balance classes before the first day of school providing students and staff with a stable back-to-school experience.  It will aid the principal in maximizing staff and facilities.

 
The Board is requested to approve payment of $31,805 to Education Advanced for a one year subscription with setup, integration, training and technical assistance.

This item will be paid with Instructional Material Allotment (IMA) funds.
 

Description:  With the approval of the local board of trustees, school districts and charter schools may offer any state- approved innovative course for state elective credit only. Innovative courses may not meet any other specific graduation requirement.
 

Description:  White Settlement ISD partners with the YMCA of Metropolitan Fort Worth to operate the After-School Program at Blue Haze Elementary. This program is funded through a CCPD grant from the City of Fort Worth. To continue receiving this grant, we are required to have a Memorandum of Understanding (MOU) between White Settlement ISD and the YMCA. The MOU outlines the relationship between WSISD and the YMCA, as well as the roles and responsibilities of each party.

It is the districts' recommendation that a Memorandum of Understanding between White Settlement ISD and the YMCA of Metropolitan Fort Worth be approved for the purposes of operating the After-School Program at Blue Haze Elementary.
 

Description:  The District issued RFP #2122-009 to receive proposals for Student Athletic and Voluntary Insurance.  Three proposals were received.  The initial term of the contract will be for a  one year period beginning August 1, 2022 and ending July 31, 2023, with the option to renew for four additional (1) year periods not to exceed five (5) years total.
 
The Board is requested to approve Health Special Risk, Inc. / Texas Student Resources for Student Athletic and Voluntary Insurance.

Description:  The District issued RFP #2122-008 to receive proposals  for Athletic Apparel Agreement.  One proposal was received. The initial term of the contract will be for a three year period beginning July 1, 2022 and ending June 30, 2025, with the option to renew for three additional (1) year periods not to exceed six (6) years total.
 
The Board is requested to approve Game One for our Athletic Apparel agreement.

Description:  The district currently purchases fuel from U.S. Oil, who has been the primary awarded vendor through Tarrant County Coop. Tarrant County Coop published a new bid for fuel vendors and Jack Ray Oil Company is the now their primary awarded vendor for fuel purchases. After reviewing the vendor proposals available through Tarrant County Coop and receiving our own quote from U.S. Oil, Jack Ray Oil Company is able to provide the best pricing for the district.

It is the districts' recommendation that we use Jack Ray Oil Company as the vendor to purchase our fuel for district vehicles for the 2022-2023 fiscal year.

Description:  White Settlement ISD has been using Skyward, Inc. for our HR and Finance Database Management and Student Database Management for many years and have been satisfied with their services. The cost for the 2022-2023 fiscal year will be $104,556, which is a 4.5% increase over last fiscal year.

It is the districts' recommendation that we continue to use Skyward, Inc. as the vendor for our database management.

This expense will be included in the 2022-2023 fiscal year budget.
 

Description:  Consideration and possible action to adopt the prevailing wage rates published by the United States Department of Labor in accordance with the Davis-Bacon Act (40 U.S.C. 3141 et seq.), and its subsequent amendments, in connection with school district construction projects until superseded by future Board action

Description:  The district recommends exercising the option  in the lease agreement to purchase the building that currently houses the Virtual Academy. The staff is currently building the scope of the use of the 8224 building to meet the educational needs of students.  The final scope of the building and design will be approved in August.

 

Description:  Pursuant to the provisions of the Texas Government Code Chapter 2269, Subchapter F, it is the intention of the White Settlement Independent School District to designate the procurement method for the construction of projects resulting from the May 2022 Bond Referendum.  The governmental entity contracts with an architect or engineer for design and construction phase services and contracts separately with a construction manager-at-risk to serve as the general contractor and to provide consultation during the design and construction, rehabilitation, alteration, or repair of a facility.  The administration recommends designating Construction Manager-at-risk as the method that provided the best value for the district for the construction of projects resulting from the May 2022 Bond Referendum. 
 

Description:  Consideration and possible action to select the delivery method providing the best value to the school district for the May 2022 bond projects, and authorize the Superintendent or his designee to select and publish selection criteria, issue a request for qualifications or proposals, receive and publicly open responses, evaluate responses, and provide recommended rankings to the Board.