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May 17, 2021 at 5:30 PM - Regular Meeting

Agenda
A. Introduction of Meeting and Pledge of Allegiance
B. Public Comments
C. Swear in Newly Elected Trustees
Description:  For purposes of the May 1, 2021 election, Trustees for Place 1, Place 2, and Place 3 ran un-opposed.  Newly elected Trustees will take the Oath of Office and be sworn in.  
D. Closed Meeting (TX Govt Code 551.071/551.072/551.074/551.082)
D.1. Personnel Concerns
D.2. Discuss Purchase, Exchange, Lease, or Value of Real Property
D.3. Safety/Security
D.4. Consultation with Board Attorney
E. Reconvene for Open Meeting
F. Information Items
F.1. Superintendent's Report
F.1.a.1. 2021-2022 Budget Workshop
Attachments: (1)
F.1.b. Instructional Update
Description: 

 
F.1.c. COVID Update
G. Consent Items (All items listed under this subheading will be adopted with one motion unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)
G.1. Approve Minutes of April 19, 2021 Regular Meeting
Attachments: (1)
G.2. Consider Monthly Expenditures for April 2021
Description:  The monthly expenditures is presented for the Board of Trustee review in the Revenue and Expenditures Report and the Check Register in the Financial Update Section.
G.3. Consider Approval of General Fund Amended Budget and Child Nutrition Fund
Description: 
GENERAL FUND
The proposed budget includes the following:
1. Revenue changes based on current collections of property taxes, oil and gas, and MAC and SHARS federal revenue.
2. Adjusting the TRS On-Behalf revenue and expense for year-end entry required for financial report.
3, Adding $ 40,500 to Capturing Kids Heart budget because training was mvoed from August (next fiscal year) to June (current fiscal year).
4. Adding $50,000 to Transportation Contract Services for additional services requested and replacing a bus transmission.
5. Adding $50,000 to operations overtime budge to reflect actual expense amount.
6. Adjusting expenses for budgeted amounts not needed during current fiscal year.

The amendment to the budget is a reduction in the deficit of $385,379. The deficit budget after amendment is $2,311,718.

CHILD NUTRITION
The proposed budget amended includes adjustments to revenue and expenditures for the effects that COVID-19.  The revenue is reduced by         $ 916,758 with an offset of a reduction in expenditures of $606,201,  

The amendment creates a deficit budget of $310,557.  The current fund balance is 980,911.  


 
G.4. Consider Approval of Payment to Fort Worth ISD for Deaf Education
Description:  White Settlement ISD is in a Cooperative with Fort Worth ISD for their Regional Day School Program for the Deaf. FWISD currently provides services for 4 WSISD students who require maximum support for their auditory disability. 
We have received an invoice for student services during the 2020-2021 school year in the amount of $58,500.

This is included in the current budget and these services are paid from the Federal Special Education Grant - IDEA B.
 
G.5. Consider Approval of Vendor for Fuel for 2021-2022 School Year
Description:  White Settlement ISD currently uses U.S. Venture Oil as our vendor for fuel purchases, and we have been satisfied with their services. U.S. Oil is the primary awarded vendor for fuel purchases through the Tarrant County Coop.

It is the districts' recommendation that we continue to use U.S.Oil as the vendor to purchase our fuel for district vehicles for the 2021-2022 fiscal year.
 
G.6. Consider Approval of Memorandum of Understanding with YMCA for the Blue Haze After School Program
Description:  White Settlement ISD partners with the YMCA of Metropolitan Fort Worth to operate the After-School Program at Blue Haze Elementary. This program is funded through a CCPD grant from the City of Fort Worth. To continue receiving this grant, we are required to have a Memorandum of Understanding (MOU) between White Settlement ISD and the YMCA. The MOU outlines the relationship between WSISD and the YMCA, as well as the roles and responsibilities of each party.

It is the districts' recommendation that a Memorandum of Understanding between White Settlement ISD and the YMCA of Metropolitan Fort Worth be approved for the purposes of operating the After-School Program at Blue Haze Elementary.
 
Attachments: (1)
G.7. Consider Approval of Vendor for Furniture for the Virtual Academy
Description:  White Settlement ISD issued a Request for Proposal (RFP) for the purchase of furniture for the Virtual Academy. We received 2 proposals. The proposal from FTW Safety provided the best value for the district, at a cost of $58,845.05.

It is the districts' recommendation that we purchase furniture for the Virtual Academy from FTW Safety.

This expense is included in the current budget.
 
G.8. Consider Approval of Vendor for Student and Finance Software for 2021-2022
Description:  White Settlement ISD has been using Skyward, Inc. for our HR and Finance Database Management and Student Database Management for many years and have been satisfied with their services. The cost for the 2021-2022 fiscal year will be $100,052, which is a 3.8% increase over last fiscal year.

It is the districts' recommendation that we continue to use Skyward, Inc. as the vendor for our database management.

This expense will be included in the 2021-2022 fiscal year budget.
 
G.9. Consider Approval of Vendor for Property and Casualty Insurance
Description:  White Settlement ISD issued a Request for Proposal for Property and Casualty Insurance.  We received one response. The response was from our current provider, TPS (Texas Political Subdivisions) at a cost of 467,945. The insurance agent is Brown and Brown Lonestar Insurance Services, Inc , DBA Alamo Insurance Group.  See attached Premium Comparison and Summary for further details on coverages and deductibles.

It is the districts' recommendation that we use TPS.

This expense will be included in the 2021-2022 fiscal year budget.

 
H. Separate Items
H.1. Consider Approval of Amendment to Agreement with GoldStar Transit for Transportation Services
Description:  White Settlement ISD has been using GoldStar Transit for the management and operation of our transportation services since 2017, and we have been satisfied with their services. We have received Amendment No. 06 to Agreement, extending our agreement through the school year. In this amendment, GoldStar has agreed to keep our pricing the same, forgoing the 3.4% CPI increase as well as the 2% minimum increase for the 2021-2022 school year.

It is the districts' recommendation that we continue to use GoldStar Transit for our transportation services for the 2021-2022 school year.

This expense will be included in the 2021-2022 fiscal year budget.
 
H.2. Consider Approval of First Amendment to Agreement with Coca-Cola Southwest Beverages LLC
Description:  White Settlement ISD currently has an agreement with Coca-Cola Southwest Beverages LLC (Coca-Cola) as the beverage provider for the district. This agreement will expire this year. We have received a First Amendment to the agreement from Coca-Cola extending our current agreement for an additional two years, continuing through August 9, 2023. 

It is the districts' recommendation that we accept the First Amendment to the agreement with Coca-Cola Southwest Beverages LLC extending our agreement through August 9, 2023.
 
H.3. Consider Approval of Order Authorizing Redemption of Outstanding Bonds
Description:  White Settlement ISD has bonds which are subject to redemption prior to the stated maturity, at the option of the district. It is in the best interests of the district to redeem a portion of these bonds in the near future. For the purposes of exercising this option, an Order Authorizing Redemption of Outstanding White Settlement ISD Bonds will delegate the authority to fully execute these transactions to the Assistant Superintendent of Finance and Operations.

It is the districts' recommendation that an Order Authorizing Redemption of Outstanding White Settlement ISD Bonds be approved, delegating authority to the Assistant Superintendent of Finance and Operations to exercise our option to redeem a portion of our outstanding bonds.
 
H.4. Consider Organization of Board of Trustees
Description:  The Board of Trustees will elect officers for the following positions:
 
1)      President
2)      Vice-President
3)      Secretary
4)      Delegate and Alternate to TASA/TASB Convention
 

 
I. Consider Items Discussed in Closed Meeting Including Personnel
J. Adjourn
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