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March 29, 2021 at 5:30 PM - Regular Meeting

Agenda
A. Introduction of Meeting and Pledge of Allegiance
B. Public Comments
C. Closed Meeting (TX Govt Code 551.071/551.072/551.074/551.082)
C.1. Personnel Concerns
C.2. Discuss Purchase, Exchange, Lease, or Value of Real Property
C.3. Safety/Security
C.4. Consultation with Board Attorney
D. Reconvene for Open Meeting
E. Information Items
E.1. Superintendent's Report
E.1.b. Instructional Update
Attachments: (1)
E.1.c. COVID Update
F. Consent Items (All items listed under this subheading will be adopted with one motion unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)
F.1. Approve Minutes of February 22, 2021 Regular Meeting
Attachments: (1)
F.2. Consider Monthly Expenditures for February 2021
Description:  The monthly expenditures is presented for the Board of Trustee review in the Revenue and Expenditures Report and the Check Register in the Financial Update Section.
F.3. Consider Approval of General Fund Budget Amendment
Description:  Consider approval of amendments to the general fund budget as presented on the attached Amended Budget Worksheet.  This amendment adjusts the budget for changes made to personnel during the year since adopting the budget in June 2020 and adjusting for amounts not needed for this budget cycle.

The proposed budget includes changing the current approved deficit budget by $1,757,869.  The deficit budget after the amended is approved will be
$ 2,471,897 (instead of $4,229,766).
F.4. Consider Resolution Extending the District's Depository Contract
Description:  Our current Depository Contract with BBVA ends on 8/31/2021. This resolution will extend our depository contract for an additional two-year term from 9/1/2021 through 6/30/2023. The distrcit is allowed to extend a depository contract for three additional two-year terms. This will be our second two-year extension.
F.5. Consider Approval of Vendor for the Districtwide Copier Lease
Description:  The district issued a Request for Proposal (RFP) for our districtwide copier lease. We recieved 8 proposals. After reviewing these proposals, the district recommends using Toshiba Business Solutions as the vendor for our copier lease. The lease term is 60-months and offers significant savings over our current vendor.

The cost for this is included in the current approved budget.
F.6. Consider Approval of Vendor for Professional/Consulting Services for Special Education
Description:  The district issued a Request for Proposal (RFP) for Professional/Consulting Services for Special Education, Speech Therapy. After reviewing the proposals, the district recommends using The Stepping Stones Group, LLC as the vendor for professional/consulting services for special education, speech therapy.

The current federal budget includes funds for this expenditure.
F.7. Consider Approval of Vendor to Replace Damaged Carpets
Description:  Blue Haze Elementary sustained water damage to carpeting in some of their rooms as a result of the recent winter storm. Gomez Floor Covering, Inc. provided a quote to replace the damaged carpet. The District recommends Gomez Floor Covering, Inc as the vendor at a total cost of $38,981.05.

This amount is included in the proposed amended budget.
G. Separate Items
G.1. Consider Adoption of Pre-K Textbooks
Description:  Proclamation 2021 calls for the adoption of instructional materials for English and Spanish prekindergarten systems. To be eligible for adoption, instructional materials must cover at least 50% of the end-of-the-year outcomes in each domain of the Texas Prekindergarten Guidelines, must comply with applicable manufacturing standards, and be free from factual errors at the time they are delivered to schools.
The first step in the process was to establish a Textbook Adoption Committee. The members consisted of all prekindergarten and early childhood special education teachers. Fourteen publishers submitted materials for consideration.  Only ten of those publishers submitted English and Spanish materials for consideration.  Four publishers with English only materials were immediately eliminated from consideration.  All ten of the remaining publishers were contacted to send samples for the textbook adoption team to preview. All Textbook Adoption Committee members were asked to register to virtually attend an Instructional Materials Preview through Region 11 and to preview instructional materials. The prekindergarten curriculum writing team members, Katherine Adair, Kendra Benedict, Claudia Myers, virtually attended the preview along with Dr. Karen Gonzales on November 30 and December 1, 2020 and evaluated materials with a detailed rubric.  Rubric data was shared with the Textbook Adoption Committee and they narrowed the selection to their top four publishers: Benchmark Education, Frog Street, Saavas Learning Company, and Scholastic.  On January 4, 2021, the Textbook Adoption Committee met to examine the top four instructional materials in greater depth. During the week of January 12, 2021, the Textbook Adoption Committee electronically voted on their top selection of instructional materials. Frog Street was selected as the number one choice for adoption based on it's alignment to the Texas Prekindergarten Guidelines, wide variety of authentic English and Spanish literature, hands-on learning center suggestions including STEAM, online digital resources, formative assessments, social emotional learning with Conscious Discipline, and multiple letter instruction each week. Therefore, we would like to adopt Frog Street for the next 8 years. 
 
G.2. Consider TEA  "Missed School Days/Other" Waiver
Description:  Due to the closure of schools from February 15-23, 2021, due to a winter storm and damage to campuses caused by the storm, White Settlement ISD will apply for a waiver for those missed school days through Texas Education Agency.
G.3. Consider Resolution to Compensate Employees During Winter Storm Closure
G.4. Adopt Ordinance Canceling May 1, 2021 Regular School Board Election
Description:  Attached, you will find a copy of the "Certification of Unopposed Candidates" which allows the district to cancel the School Board Trustee Regular Election for Place 1, Place 2, and Place 3, scheduled to be held on May 1, 2021.
 
H. Consider Items Discussed in Closed Meeting Including Personnel
I. Adjourn
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