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October 20, 2020 at 6:00 PM - Regular Meeting

Agenda
A. INTRODUCTION OF MEETING AND PLEDGE OF ALLEGIANCE
B. PUBLIC COMMENTS
C. PUBLIC MEETING TO DISCUSS "FIRST" FINANCIAL INTEGRITY RATING SYSTEM OF TEXAS RESULTS
Attachments:
D. INFORMATION ITEMS
D.1. SUPERINTENDENT'S REPORT
D.1.a. Financial Update
Attachments:
D.1.b. Instructional Update
Attachments:
E. CONSENT ITEMS (All items listed under this subheading will be adopted with one motion unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)
E.1. APPROVE MINUTES OF SEPTEMBER 15, 2020 REGULAR MEETING 
Attachments:
E.2. CONSIDER APPROVAL OF MONTHLY EXPENDITURES FOR SEPTEMBER 2020
Description:  The monthly expenditures is presented for the Board of Trustee review in the Revenue and Expenditures Report and the Check Register in the Financial Update Section.
E.3. CONSIDER AMENDMENT TO THE 2020-2021 GENERAL FUND BUDGET
Description:  GENERAL FUND
EXPENDITURES:
The proposed amended budget includes:
1. Adding $ 1,709 to Function 12 to replace lost textbooks.
2. Adding $10,000 to Function 36 for ticketing program costs.
3. Adding $80,000 to Function 52 for Camera Security System.
4. Moving $4,200 to Function 11 from Functions 12, 23, and  31 for West.

The General Fund deficit will be $ 3,631,966 after this amendment is approved.  The net change to deficit with this amendment is $91,709.

 
Attachments:
E.4. CONSIDER APPROVAL OF THE VENDOR FOR THE FIRE ALARM SERVICE AGREEMENT FOR  2020-2021
Description:  Siemens Building Technologies has been the District's vendor for the fire alarm service agreement or several years.  The District is satified with their services.  The amount of the annual payment is $49,995.  This is the last year in a three year agreement (see attached).

This amount is included in the general fund contract services budget.
Attachments:
E.5. CONSIDER EFFECTIVE SCHOOLS FRAMEWORK SELF-ASSESSMENT AND TARGET IMPROVEMENT PLAN FOR BLUE HAZE, NORTH, AND WEST ELEMENTARY
Description:  The goal of the Effective Schools Framework (ESF) is to provide a clear vision for what districts and schools across the state do to ensure an excellent education for all Texas students. The ESF provides the basis for school diagnostics and for aligning resources and support to the needs of each school. The ESF was developed in conjunction with school and district leaders and included a national review of research about what makes high-performing schools excellent. The ESF is part of the TEA’s five-year strategic plan and is the starting point for improving internal technical assistance capacity and aligning partners (ESCs, external vendors, etc.) to support the continuous improvement of Texas school districts and campuses. In the spirit of our commitment to data-driven inquiry and the "Plan, Do, Assess" model, we will continuously evaluate the framework to examine effectiveness and make modifications as needed.
 
The Target Improvement Plan Format further provides the campuses with a strategic plan to look at strengths and weaknesses and monitor that process in a quarterly cycle. 

 
Attachments:
F. SEPARATE ITEMS
F.1. CONSIDER ALLOWING THE SUPERINTENDENT TO SELECT THE VENDOR FOR THE PURCHASE OF THE DOOR LOCK AND CAMERA SECURITY SYSTEM
Description:  The District released a Request for Proposal (RFP) for the Door Lock and Camera Security System.  Due to the legal requirements of the RFP process, the RFP will not close until after the October School Board Meeting.  The District would like to place the order before the November School Board Meeting to allow a quicker installation.  The preliminary estimated cost of the system is $80,000.

The ratification of the vendor will be on the November School Board agenda.
F.2. CONSIDER RESULTS OF THE FINANCIAL INTEGRITY RATING SYSTEM OF TEXAS (FIRST) FOR 2019-2020 BASED ON 2018-2019 DATA
Description:  As part of the public meeting, the District's 2019-2020 School First Rating will be presented.  The rating is based upon an analysis of staff and student data reported for the 2018-2019 school year and budgetary and actual financial data for the 2018 fiscal year. The District scored a Superior Rating. See attached report for further details,
Attachments:
F.3. CONSIDER ORDER AUTHORIZING THE ISSUANCE OF UNLIMITED TAX REFUNDING BONDS, SERIES 2020A
Description:  The District is requesting the Board to consider an order authorizing the issuance of unlimited tax refunding bonds, appointing a pricing officer and delegating to the pricing officer the authority to approve the sale of bonds, establishing certain parameters for the approval of such matters, levying an annual ad valorem tax for the payment of the bonds, and enacting other provisions relating to the subject. The bonds series that will be refunded are series 2012, 2013, and 2014.

The order the Board is requested to consider contains certain parameters that must be met in order for the Delegated Pricing Officers (Superintendent or Assistant Superintendent of Finance and Operations) to authorize the sale of bonds.  Such parameters include minimum savings of $20,000,000,the original maturity of the bonds cannot be extended, and the outstanding principal amount of the bonds cannot be increased.  The length of the parameter authority is 180 days.

See attached presentation for further details.
G. CLOSED MEETING (TX GOVT. CODE 551.071/551.072/551.074/551.082)
G.1. PERSONNEL CONCERNS
G.2. DISCUSS PURCHASE, EXCHANGE, LEASE, OR VALUE OF REAL PROPERTY
G.3. SAFETY/SECURITY 
G.4. CONSULTATION WITH BOARD ATTORNEY
H. RECONVENE FOR OPEN MEETING
I. CONSIDER PERSONNEL PRESENTED
Attachments:
J. CONSIDER OTHER ITEMS DISCUSSED IN CLOSED MEETING
K. ADJOURN
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