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June 16, 2020 at 5:30 PM - Regular Meeting

Agenda
A. CLOSED MEETING - 5:30 P.M.  (TX GOVT. CODE 551.071/551.072/551.074/551.082)
Presenter:  MR. BEN DAVIS, PRESIDENT
A.1. RESIGNATIONS/TERMINATIONS/SETTLEMENTS/NON-RENEWALS 
A.2. APPOINTMENTS/REASSIGNMENT
A.3. REQUESTS FOR LEAVE OF ABSENCE
A.4. DISCUSS PURCHASE, EXCHANGE, LEASE, OR VALUE OF REAL PROPERTY
A.5. CONSULTATION WITH BOARD ATTORNEY
A.6. OTHER ITEMS CONCERNING PERSONNEL
B. RECONVENE FOR OPEN MEETING
C. INTRODUCTION OF MEETING AND PLEDGE OF ALLEGIANCE
D. OPEN FORUM
E. PUBLIC MEETING TO DISCUSS BUDGET & PROPOSED TAX RATE
F. INFORMATION ITEMS
F.1. SUPERINTENDENT'S REPORT
F.1.b. Instructional Update
G. CONSENT ITEMS (All items listed under this subheading will be adopted with one motion unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)
G.1. APPROVE MINUTES OF MAY 19, 2020 MEETING
Attachments: (1)
G.2. CONSIDER APPROVAL OF 2019-2020 AMENDED BUDGET FOR GENERAL FUND, CHILD NUTRITION FUND, AND DEBT SERVICE FUND
Description:  EXPLANATION

GENERAL FUND
REVENUE & EXPENDITURES
The proposed amended budget includes:
1. Changes in the budget from savings and changing fiscal year to 10 months. The net effect is a $1,374,481 reduction in the deficit budget.
2. Added $151,000 to Function 81 to purchase two portable buildings.
3. Added $30,000 to Function 51 to purchase a truck for grounds department.

The General Fund Budget will be a deficit of $1,666,323 after this amendment is approved.  Net changes to deficit with this amendment is $1,193,481.

CHILD NUTRITION FUND
REVENUE & EXPENDITURES
The proposed budget includes adjustments to all revenue and expenditure accounts because of:
1. Change in fiscal year.
2. COVID-19 
The Child Nutrition Fund will have a defict of $423,108 for the 2019-2020 school year.  This leaves a remaining fund balance of $874,562, which is still a safe amount.

DEBT SERVICE FUND
REVENUE & EXPENDITURES
The proposed budget includes adjustments to all revenue and expenditure accounts because of:
1. Change in fiscal year
2. Effects of COVID-19 on property tax collections
The Debt Service budget will be an excess of $8,135,771 for the 2019-2020 school year.  This large excess is due to the change in fiscal year.  The Debt Service Fund balance at 8-31-2019 was $6,669,148.  The projected fund balance at June 30, 2020, is $14,804,919.
 
G.3. CONSIDER APPROVAL OF MONTHLY EXPENDITURES FOR MAY 2020
Description:  The monthly listing of expenditures is presented for the Board's review in the Revenue and Expenditures report (in the financial update section).
G.4. CONSIDER APPROVAL OF VENDORS FOR SPECIAL EDUCATION CONTRACT SERVICES FOR 2020-2021
Description:  The District released a Request for Proposal (RFP# 2019-029) for Professional and Consulting Services for Special Education Services in May 2020.  There were seven vendor responses.  The District is recommending using the following vendors:
1. Therapia Staffing
2. Invo Healthcare
3. Supplemental Healthcare
4. Cobb Pediatric
5. Superior Pediatric
If the first choice vendor can't provide the services another vendor will be selected from the list.
These services are funded through the Distict's Special Eduation Federal Grant, IDEA-B.  The estimated annual expenditures is $25,000 for all the services.
G.5. CONSIDER APPROVAL OF PURCHASING COOPERATIVES FOR 2020-2021
Description:  The attached list represents the purchasing cooperatives that have been previously approved by the board.  The fees each cooperative charges are included on the list.  Purchasing cooperatives assist the District in purchasing goods and services at competitive prices.  The cooperatives also assist the District with complying with state and federal purchasing laws.
G.6. CONSIDER MEMORANDUM OF UNDERSTANDING FOR JJAEP
G.7. CONSIDER APPROVAL OF VENDOR LIST FOR 2020-2021 SCHOOL YEAR
Description:  The District has accepted bids from prospective vendors and created a proposed vendor lists for the 2020-2021 school year.  The vendor lists are attached in the excel file.
G.8. CONSIDER APPROVAL OF PAYMENT TO FORT WORTH ISD FOR DEAF EDUCATION
Description:  White Settlement ISD is in a cooperative with the Fort Worth ISD (FWISD) for deaf education.  An invoice was received for student's services during the 2019-2020 school year in the amount of $67,000.  These services are budgeted from the federal special education IDEA-Formula grant.

FWISD offers the Regional School for the deaf (FWISD RSD). It serves students that require maximum support for the auditory disability.  Because WSISD has very few students that require this type of assistance, it is more economical for the District to pay FWISD to provide the services. WSISD has been participating in the shared service arrangement with FWISD RSD for several years.  They are currently serving five students.
G.9. CONSIDER APPROVAL OF PURCHASE OF TWO PORTABLES FOR BLUE HAZE ELEMENTARY
Description:  The District requested quotes for two portables for the Blue Haze Elementary campus.  The District recommends using the vendor Ram Tech.  The cost of the portables will be $71,000 x 2  for the buildings and $4,500 x 2 for the ramps for a total cost of $151,000. Ram Tech is a vendor with the purchasing cooperative Buyboard.

This purchase will be funded in 2020-2021 budget.
G.10. CONSIDER APPROVAL OF VENDOR OF FUEL FOR 2020-2021 SCHOOL YEAR
Description:  The District is currently purchasing fuel from Martin Eagle Oil Company, Inc. now known as U.S. Venture, Inc. d/b/a/ U.S.Oil.  U.S. Oil is a member of the Tarrant County Purchasing Cooperative.  They have provided  excellent services to the District for the past two years.
G.11. CONSIDER APPROVAL OF VENDOR FOR PURCHASE OF TRUCKS FOR GROUNDS DEPARTMENT
Description:  The District released an Request for Proposal (RFP# 2019-030) for the purchase of a truck for the grounds department.  The District recommends purchasing the truck from Moritz Chevrolet as a cost of $32,669.

The proposed amended budget includes this item.
G.12. CONSIDER APPROVAL OF VENDOR FOR PURCHASE OF PRINTER INK, TONER AND SUPPLIES
Description:  The District released an Request for Proposal (RFP# 2019-028) for the purchaseo of printer ink,toner, and supplies.  The District recommends the vendor Supplies Outlet for the 2020-2021 school year.

The estimated cost is $25,000.
G.13. CONSIDER APPROVAL OF RESOLUTION FOR SCHOOLS AND LIBRARIES UNIVERSAL SERVICES (E-RATE) FOR 2020-2021 SCHOOL YEAR
Description:  The District recommends the approval of the Resolution for Schools and Libraries Universal Servides (E-Rate) for 2020-2021.  This resolution authorizes the filing of the form 471 applications for funding year 2020-2021 and the payment of the applicants share upon approval of funding and receipt of services.
G.14. CONSIDER PARENT NOTICE FOR STUDENTS AT RISK OF FAILURE WAIVER
G.15. CONSIDER STAFF DEVELOPMENT MINUTES WAIVER
H. SEPARATE ITEMS
H.1. CONSIDER APPROVAL OF DISTRICTS AUDIT REPORT TO THE TEXAS SCHOOL SAFETY CENTER
H.2. CONSIDER ORDER AUTHORIZING THE ISSUANCE OF WHITE SETTLEMENT ISD UNLIMITED TAX REFUNDING BONDS SERIES 2020
Description:  The District is requested to consider an action authorizing the issuance of unlimited tax refunding bonds; appointing officer and delegating to the price officer the authority to approve the sale of bonds; establishing certain parameters for the approval of such matters; approving an escrow agreement, and paying agent/registrar agreement; levying an annual ad valorem tax  for the payment of the bonds; and enacting other provisions relating to the subject.  The District has the opportunity to refund (refinance) its Series 2011 bond issue for debt service savings. Based on current rates, it is estimated that the District would save nearly $1.8 million over the remaining life of the Series 2011 bond issue, or approximately $128,000 annually, on average.  The new 2020 bonds will not extend the final maturity of the previous 2011 bonds.
The order that the Board is considering contains certain parameters that must be met in order for the Delegated Pricing Officers (Superintendent or Assistant Superintendent of Finance and Operations) to authorize the sale of the bonds.  Such parameters include minimum savings ($1.25 million), a maximum term (8/15/2034 - maturity not extended) and a maximum par amout of the bonds ($7,790,416.75 - par amount not increased).
H.4. CONSIDER APPROVAL OF REVISED 2020-2021 ACADEMIC CALENDAR
H.5. CONSIDER ADOPTION OF 2020-2021 GENERAL FUND, CHILD NUTRITION FUND, AND DEBT SERVICE FUND BUDGETS
Description:  The 2020-2021 budgets will be presented as a part of the public hearing to discuss budget. Following is a summary of the Proposed Budgets:

                                           Revenue                    Expenditures            Difference      
General Fund             $ 59,993,308                  $ 60,577,847            ($ 584,539)
Child Nutrition Fund   $   3,820,358                  $  3,820,358               $            0
Debt Service Fund     $ 11,395,054                  $ 10,768,547              $ 626,507

The budget is based on an average daily attendance of 6,500 students and a tax collection rate of 98%.
H.6. CONSIDER APPROVAL OF COMPENSATION PLAN AND EMPLOYEE RAISES FOR 2020-2021
Description:  The District recommends as part of the budget for 2020-2021 an average pay increase of 3%.  Teachers and librarians will received their step increases plus $1,300.  All other staff on pay schedules will receive 3% of the midpoint of their pay grade.

The attached Compensation Plan includes the Proposed Teacher & Librarian, Administration, Paraprofessional, and Auxillary pay schedules for 2020-2021.
I. CONSIDER ITEMS DISCUSSED IN CLOSED SESSION
J. ADJOURN
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