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September 15, 2020 at 6:00 PM - Regular Meeting

Agenda
A. CALL TO ORDER/ROLL CALL
Presenter:  MR. BEN DAVIS, PRESIDENT
B. INTRODUCTION OF MEETING AND PLEDGE OF ALLEGIANCE
C. PUBLIC COMMENTS
D. INFORMATION ITEMS
D.1. SUPERINTENDENT'S REPORT
D.1.a. Financial Update
D.1.b. Instructional Update
E. CONSENT ITEMS (All items listed under this subheading will be adopted with one motion unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)
E.1. APPROVE MINUTES OF AUGUST 18, 2020 REGULAR MEETING AND AUGUST 25, 2020 SPECIAL MEETING
Attachments:
E.2. CONSIDER AMENDMENT TO THE 2020-2021 GENERAL FUND BUDGET
Description:  The proposed amended budget includes adding $159,521 to Function 11 for COVID related expenses. This will allow the District to purchase supplies for the remainder for the 2020-2021 school year.

The General Fund Budget will  be a deficit of $3,540,257 after the amendment is approved.  The net change to deficit with this amendment is $159,521.
 
Attachments:
E.3. CONSIDER APPROVAL OF MONTHLY EXPENDITURES FOR AUGUST 2020
Description:  The monthly expenditures is presented for the Board of Trustee review in the Revenue and Expenditures Report and the Check Register in the Financial Update Section.
E.4. CONSIDER RESOLUTION WITH TARRANT COUNTY 4-H ORGANIZATION AS AN APPROVED EXTRA-CURRICULAR ACTIVITY
Description:  Tarrant County 4-H membership is requesting all local school districts to adopt a resolution which sanctions 4-H as an extra-curricular activity. This will allow students who participate in the Tarrant County 4-H Program to attend the activities without receiving an unexcused absence. It is requested that the Board approve the Tarrant County Extension Agent as an adjunct faculty member, so that they may direct and supervise all activities and participation of students during 4-H activities. This appointment is solely for the purpose of complying with the new State Board of Education amendment, and the adjunct faculty member is not an employee of the district and does not receive any compensation as such.
Attachments:
E.5. CONSIDER RATIFICATION OF VENDOR FOR PURCHASE OF ADDITIONAL DESK SHIELDS FOR COVID-19 PROTECTION.
Description:  The Board of Trustees is requested to ratify Port Plastics as the vendor for the additional desk shields ordered.  The District needed some additional sizes and shapes of shields. The cost of the orders is $29,749.12.

This amount is included in the proposed amended budget.
E.6. CONSIDER INTERLOCAL AGREEMENT WITH THE CITY OF FORT WORTH FOR THE BLUE HAZE AFTERSCHOOL PROGRAM
Description:  Since, 2001, the City of Fort Worth and WSISD have entered into a interlocal agreement to provide an after-school program at Blue Haze Elementary. The grant supports academics, sports/fitness and community services. This grant is funded through the City of Fort Worth Crime Prevention Budget.  In past years the grant amount has been, $50,000, however, for the grant for 2020-2021 the amount was increased to $57,500.  $5,000 of the additional is provided to WSISD as indirect or administrative cost reimbursement. 
F. SEPARATE ITEMS
F.1. CONSIDER POLICY UPDATE 115
Description:  Multiple changes at Update 115 are based on legislation from the Regular Session of the 86th Texas Legislature that impose changes for the 2020-2021 school year.  Update 115 includes new Title IX regulations, effective August 14, 2020, which define sexual harassment under Title IX and establish detailed procedures for how districts must respond to notice or allegations of sexual harassment.
F.2. CONSIDER APPROVAL TO ALLOW SUPERINTENDENT TO SELECT VENDOR FOR ADDITIONAL COVID RELATED EXPENDITURES NEEDED FOR 2020-2021 SCHOOL YEAR
Description:  Last week the Federal Government announced a deadline for purchasing certain COVID related supplies in order to receive FEMA reimbursement.  The District was planning on processing the final orders for 2020-2021 school year in November; however, in response to this announcement, the District released a Request for Proposal (RFP) on September 6, 2020.  The RFP is required to remain open for 14 days.  The RFP is scheduled to be closed on September 21, 2020.  Since this date is after the School Board Meeting, the District is requesting authorization to allow the Superintendent to select the vendor (vendors).  At the October 2020 School Board Meeting, the District will request the School Board to ratify the vendor selection(s).
F.3. CONSIDER DISTRICT AND CAMPUS PERFORMANCE OBJECTIVES FOR 2020-2021
Description:  District Performance Objectives-
The District Performance Objectives have been developed by a committee of parents, teachers, business and community representatives and administrators. An extensive needs assessment was conducted and reviewed in preparation for the objectives. Along with the Long Range Plan, the District Performance Objectives will serve as the focus for the development of the annual District Plan.
Campus Performance Objectives-
Teachers, parents, and administrators review the campus needs as identified by the state accountability system and the campus needs assessment. The campus performance objectives are developed to address the identified campus needs. These performance objectives become the focus for the annual campus improvement plan.
Attachments:
F.4. CONSIDER BOARD PARTICIPATION IN 2021 NATIONAL SCHOOL BOARDS ASSOCIATION (NSBA) ADVOCACY INSTITUTE AND NOMINATE A TRUSTEE AND ALTERNATE  REPRESENTATIVE TO ATTEND
Description:  Every year, the National School Boards Association (NSBA) hosts the Advocacy Institute.  This is the only national legislative event exclusively for school trustees.  Attendees receive briefings on federal issues, learn about the impact pending federal legislation and regulations may have on their local school districts, and meet with US senators and members of Congress to discuss issues.  The conference is open to all current school board trustees and administrators, and there are breakout sessions and seminars that are eligible for continuing education credits.  Local school boards may nominate a trustee and alternate to represent their districts at the Advocacy Institute January 24-26, 2021.  TASB provides a stipend to cover the cost of the conference registration if selected.  The stipend is paid directly to the school districty. 
G. CLOSED MEETING (TX GOVT. CODE 551.071/551.072/551.074/551.082)
G.1. PERSONNEL CONCERNS
G.2. DISCUSS PURCHASE, EXCHANGE, LEASE, OR VALUE OF REAL PROPERTY
G.3. SAFETY/SECURITY CONCERNS
G.4. CONSULTATION WITH BOARD ATTORNEY
H. RECONVENE FOR OPEN OPEN MEETING
I. CONSIDER PERSONNEL PRESENTED
J. CONSIDER OTHER ITEMS DISCUSSED IN CLOSED MEETING
K. ADJOURN
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