January 4, 2023 at 6:00 PM - Organizational Board Meeting
| Agenda |
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1. Call to Order
Description:
Acting Chair will call the meeting to order.
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2. Oath of Office:
Description:
Acting Chair will preside as newly elected board members take the oath of office.
Attachments:
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3. Election of 2023 School Board Officials:
Presenter:
Acting Chair Kahle
Description:
Nominations are in order for the following positions: Chairperson, Vice Chairperson, Clerk and Treasurer.
Acting Chair will ask for nominations (3) times from the floor. After the selection of the chairperson, the rest of the meeting will be the responsibility of the newly elected chairperson. |
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3.1. Chair
Description:
Nomination(s): Terry Kahle
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3.2. Vice-Chair
Description:
Nomination(s): Tracy O'Brien
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3.3. Clerk
Description:
Nomination(s): Tonya Smith
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3.4. Treasurer
Description:
Nomination(s): Karl Keup
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4. Acknowledgment of Visitors:
Presenter:
Board Chair
Description:
The newly elected Chairperson will ask if visitors wish to make any comments.
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5. Other Items as Brought Before the Board & Approval of Agenda:
Presenter:
Board Chair
Description:
Chairperson will ask if there are any items that need to be brought before the board and for consideration of the Agenda.
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6. Consensus Items:
Presenter:
Board Chair
Description:
The following consensus items will be voted on as a group. If anyone wishes to separate one or any items from the consensus vote, please notify the chair immediately.
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6.1. 2023 Official Depository
Description:
As per past practice, there is a need to designate an official depository each year. It is recommended that First National Bank of Belle Plaine and Cornerstone State Bank be named as the official depositories of all district funds for the 2023 year. In addition, the MN School District Liquid Asset Fund shall be designated as an alternate school district depository.
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6.2. 2023 Official Newspaper
Description:
As per past practice, it is recommended to designate an official district newspaper for the year. The Henderson Independent will be the official district newspaper during the 2023 year.
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6.3. 2023 Official School Attorney
Description:
As per past practice, it is recommended to designate Booth Law Group, LLC, and Ratwik, Roszak & Maloney as the official district Attorneys during the 2023 year.
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6.4. 2023 Mileage Reimbursement Rate
Description:
Establish mileage reimbursement rate at the 2023 IRS rate of $.655/mile.
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7. Action Items:
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7.1. ISD #716 Authorization Resolution
Presenter:
Dr. Ryan Laager
Description:
As per past practice, it is necessary to officially authorize the district signers as submitted, i.e. Board Chairperson, Clerk, Treasurer, and designees Business Manager, Payroll Supervisor and Superintendent.
Attachments:
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7.2. 2023 Regular Board Meeting Dates
Presenter:
Dr. Ryan Laager
Description:
Attached are two options for meeting dates: #1 - Two meetings per month on the 2nd and 4th Mondays of the month and #2 - One meeting per month.
Regular board meetings will begin with the Finance Committee Meeting at 6 p.m. for all months. Please see the attached schedule.
Attachments:
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7.3. Organizational Structure
Presenter:
Dr. Ryan Laager
Description:
The board must annually approve the formal organizational structure for the district. Previously assigned board committees are included on the organizational chart. Supt. Laager will discuss the responsibilities of each of the committee assignments and members may request preferences for committee assignments. If changes in committee assignments are desired, approval for all committee assignments will come back for action at the regular meeting on January 23rd. The current organizational chart is attached for your review.
Attachments:
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7.4. Board Member Compensation
Presenter:
Dr. Ryan Laager
Description:
The current rates are: $1,800 annual stipend for all board members; $200 for Chair; $150 for Vice Chair, Clerk & Treasurer; Chief Negotiators $150; Special Meetings $50; All Day Meetings $100. Payments are made to board members at the end of June and at the end of December for half the stipend amount and for any extra meetings attended during that time period by the member.
Recommendation is to leave the compensation at these rates for 2023. |
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7.5. 2023-24 School Calendar
Presenter:
Dr. Ryan Laager
Description:
Attached is the 2023-2024 school calendar. Two calendar options were reviewed by staff and sent to parents. Calendar option #1 was chosen. Approval is recommended.
Attachments:
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7.6. Update 2022-23 School Calendar
Description:
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8. Discussion Items:
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8.1. Superintendent Update:
Presenter:
Dr. Ryan Laager
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8.2. Board Member Updates:
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9. Upcoming Meetings:
Description:
January 23: 6:00 p.m. Regular Board Meeting
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10. Adjourn:
Presenter:
Board Chair
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