January 20, 2026 at 12:30 PM - Regular Meeting
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1. CALL TO ORDER
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2. ROLL CALL
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3. PLEDGE OF ALLEGIANCE
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4. DISTRICT VISION, MISSION, AND GOALS
Description:
VISION
Students are equipped to achieve their dreams and aspirations. MISSION Set a foundation by cultivating experiences for students to develop goals and thrive in an ever-changing world. FOCUS AREAS 1. Prepare students to overcome challenges and be successful. 2. Celebrate and encourage school and community achievements and involvement. 3. Support staff retention and professional growth. |
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5. APPROVAL OF AGENDA
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6. WELCOME TO VISITORS
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7. PUBLIC COMMENT
Description:
PERTINENT FACTS:The Board President will ask for public comment from visitors:
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8. CONSENT AGENDA: (Items listed under CONSENT AGENDA are considered to be routine by the School Board and will be approved in one motion unless a Board Member requests that an item be considered separately.)
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8.A. Approval of Meeting Minutes
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8.A.1. November 19, 2025, Regular Meeting Minutes
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8.A.2. December 17, 2025, Special Meeting Minutes
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8.B. Acceptance of the January 2026 Financial Report
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8.C. Approval of Employment
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8.C.1. FY 2026 Extracurricular Contracts
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8.C.1.a. Archery: Amanda Baker (Hollis), Evan Carver (Coffman Cove), Sharlet Collins (Naukati), Michael Congdon (Kasaan), Michelle Dempsey (Whale Pass), Terri Kohn (Thorne Bay), Patrick Trischman (Port Alexander)
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8.C.1.b. Martial Arts: Michelle Dempsey (Whale Pass)
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8.C.1.c. Middle School Wrestling: Robert Houck
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8.C.1.d. Native Youth Olympics: Sharlet Collins (Naukati), Melissa Dougherty (Thorne Bay)
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8.C.2. FY 2026 Teacher Contract, pending receipt of required documentation: Michaela Larsen (Port Alexander)
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8.C.3. FY 2027 Administrator Contracts: Jennifer Andis (Achieve Career Guidance & Post-secondary Planning Facilitator), Astrid Richard-Cook (State & Federal Programs/Grants Coordinator)
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8.C.4. FY 2027 Teacher Contracts: Jennifer Andis (Thorne Bay), Cassandra Christopherson (AK-TRAILS), Joseph Harrington (Coffman Cove), April Hoy (District), Laureen Lapan (Whale Pass), Philip Lusted (Thorne Bay), Jay Mihal (Naukati), Mackenzie Slayton (Coffman Cove)
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9. ADMINISTRATIVE/BOARD REPORTS
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9.A. Superintendent Report
Presenter:
Rod Morrison
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9.A.1. Area Administrator & CTE Project Coordinator Report
Presenter:
Shaine Nixon
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9.A.2. School Reports
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9.A.2.a. AK-TRAILS Correspondence/Homeschool
Presenter:
Cassandra Christopherson
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9.A.2.b. Barry Craig Stewart Kasaan School
Presenter:
Mike Congdon
Attachments:
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9.A.2.c. Hollis School
Presenter:
Lisa Cates/Julie Vasquez
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9.A.2.d. Howard Valentine Coffman Cove School
Presenter:
Mackenzie Slayton
Attachments:
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9.A.2.e. Naukati School
Presenter:
Sharlet Collins/Robbin Perkins Askew
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9.A.2.f. Port Alexander School
Presenter:
Patrick Trischman
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9.A.2.g. Thorne Bay School
Presenter:
Sheila Nyquest
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9.A.2.h. Whale Pass School
Presenter:
Laurie Lapan
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9.A.3. Activities Report
Presenter:
Jennifer Andis
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9.A.4. Business Report
Presenter:
Lucienne Smith
Attachments:
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9.A.5. Child Nutrition Program Report
Presenter:
Mariia Taylor
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9.A.6. Greenhouse/Agriculture Program Report
Presenter:
Korrisa Oatman
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9.A.7. Maintenance Report
Presenter:
Scott Randall
Attachments:
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9.A.8. Special Programs Report
Presenter:
Robbin Perkins Askew
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9.A.9. State & Federal Programs/Grants Report
Presenter:
Astrid Richard-Cook
Attachments:
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9.A.10. Technology Report
Presenter:
Everett Cook
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9.B. Student Board Representative Reports
Presenter:
Meliah Cook and William Keys
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10. UNFINISHED BUSINESS
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10.A. Action on Administrative/Board Reports
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10.B. 2nd Reading, Board Policy Review (BP 2210 - BP 2300)
Description:
Recommendation It is the Administration's recommendation that the School Board approve BP 2210 Administrative Leeway in Absence of Board Policy , BP 2230 Representative and Deliberative Groups, BP 2250 Teacher-in-Charge/Principal/Lead Teacher's Designee, BP 2300 Conflict of Interest. Pertinent Facts Following the direction of BP 0500, Review and Evaluation, the School Board reviews policies throughout the year. Board Policies 2210, 2230, 2250, and 2300 are presented for second reading. |
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10.B.1. BP 2210 Administrative Leeway in Absence of Board Policy
Description:
Pertinent Facts: BP 2210 includes minor updates to align with AASB's model policy. This policy allows the Superintendent to take necessary administrative action when no Board policy currently addresses an issue, while keeping the Board President informed and bringing any needed policy updates to the Board for consideration.
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10.B.2. BP 2230 Representative and Deliberative Groups
Description:
Pertinent Facts: BP 2230 includes minor updates to align with AASB's model policy. This policy allows the Superintendent to create advisory groups, such as committees or task forces, to support district administration and communication. The Superintendent determines their roles and membership, and all recommendations are routed through the Superintendent to the Board. Any related expenses must be approved and within the district budget.
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10.B.3. BP 2250 Teacher-in-charge/Principal/Lead Teacher designee
Description:
Pertinent Facts: This policy authorizes each school to designate a teacher-in-charge to oversee school operations when the principal or lead teacher is absent. The designated staff member administers the school in alignment with Board policy and law, while the principal or lead teacher retains overall responsibility. The designated individual’s name is kept on file, and a secondary designee may be identified when needed.
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10.B.4. BP 2300 Conflict of Interest
Description:
Pertinent Facts: BP 2300 has been updated to align with AASB model policy and Alaska statute. This policy requires employees to avoid participating in district financial decisions when they have a substantial financial interest, ensuring fairness, transparency, and compliance with conflict-of-interest laws.
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11. NEW BUSINESS
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11.A. FY 2025 Audited Financial Statements
Presenter:
Lucienne Smith
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11.B. FY 2026 Budget Revision
Description:
Recommendation The Administration recommends that the Board of Education approve the FY 2026 Budget Revision as presented, including revisions to the General Fund and Pupil Transportation Fund, with no changes to the Food Service or Employee Housing Funds. Approval will:
The FY 2026 Budget Revision updates revenues and expenditures to reflect actual staffing, finalized grant awards, benefit costs, and enrollment changes identified in the October 2025 count. The memorandum attached to the revised budget provides additional information and includes a summary of the revisions.
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11.C. 1st Reading, Board Policy Review (BP 3000 - BP 3260)
Description:
Recommendation It is the Administration's recommendation that the School Board move BP 3000 Concepts and Roles, BP 3100 Budget, BP 3110 Transfer of Funds, BP 3200 Revenue, and BP 3260 Materials Fees to a second reading. Pertinent Facts Following the direction of BP 0500, Review and Evaluation, the School Board reviews policies throughout the year. Board Policies 3000, 3100, 3110, 3200, and 3260 are presented for first reading. |
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11.C.1. BP 3000 Concepts and Roles
Description:
Pertinent Facts No changes are proposed for this policy. Board Policy 3000 establishes how Southeast Island School District manages public funds to support high-quality educational programs in a responsible, transparent, and sustainable manner. The policy affirms the School Board’s role in setting fiscal direction, approving budgets, ensuring accountability, and engaging the community, while assigning the Superintendent responsibility for preparing, administering, and reporting on the District’s finances. Together, the Board and Superintendent work to plan ahead, use resources efficiently, maintain safe and well-managed facilities, comply with legal requirements, and advocate for adequate funding to meet student needs and district priorities.
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11.C.2. BP 3100 Budget
Description:
Pertinent Facts Minor updates have been made to correct capitalization and an Alaska statue citation. Board Policy 3100 requires the School Board to adopt and maintain a balanced annual budget that supports the District’s mission, goals, and legal obligations. The policy emphasizes accurate financial planning, Superintendent-led budget development, and public participation through hearings and input prior to budget adoption or revision, ensuring transparency, accountability, and responsible use of public funds.
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11.C.3. BP 3110 Transfer of Funds
Description:
Pertinent Facts Minor updates have been made to this policy to correct an Alaska statute citation. Board Policy 3110 recognizes the necessity of fund transfers, identifies that the Superintendent may authorize budget transfers, and provides for Board review and approval to ensure oversight and accountability.
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11.C.4. BP 3200 Revenue
Description:
Pertinent Facts Minor updates have been made to replace the term "income" with "revenue" and to include a reference to AS 14.07.070. Board Policy 3200 discusses early and accurate revenue projections to support effective district planning.
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11.C.5. BP 3260 Materials Fees
Description:
Pertinent Facts No changes are proposed for this policy. Board Policy 3260 affirms the District’s commitment to providing instructional materials for students and requires Superintendent approval for any sale of school supplies to ensure equity and oversight.
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11.D. Thorne Bay Employee Housing Construction Services - Informational Item
Description:
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Recommendation No action required. Informational item only. Summary: The Superintendent has approved a labor-only construction services agreement to complete exterior stairs, ADA-compliant ramps, and covered access for three District employee housing units in Thorne Bay. This item is provided to inform the School Board and community. Background The District issued a Request for Quotes for this work using funds from the Alaska Housing Finance Corporation’s Rural Professional Housing Grant. After reviewing proposals, the District determined that using a labor-only approach, with the District purchasing materials directly, is the most cost-effective option. This approach reduces overall project costs, avoids material markups, and allows the District to pay only for actual hours worked while ensuring all work meets safety, accessibility, and building standards. Fiscal Impact Labor costs will not exceed $7,200 and will be paid from existing grant funds. No additional budget action is required. |
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11.E. Approval of School Board Self-evaluation Tool
Description:
Recommendation The administration recommends that the Board select one Board self-evaluation tool (either Tool A or Tool B), as described below. Pertinent Facts In 2025, the Board requested that the Superintendent identify new options for a Board self-evaluation tool. In October and November, the Superintendent provided Tool A to the Board for review, noting that formal Board action would be scheduled at a later date. The materials provided by the Superintendent included a new Board self-evaluation tool (Tool A). Also included tonight is the AASB Board self-evaluation tool (Tool B), which the Board has used in prior years.
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11.F. Approval of Superintendent Evaluation Tool
Description:
Recommendation The administration recommends that the Board select one Superintendent evaluation tool (either Tool C or Tool D), as described below. Pertinent Facts In 2025, the Board requested that the Superintendent identify new options for a Superintendent evaluation tool. In October and November, the Superintendent provided the attached tools to the Board for review, noting that formal Board action would be scheduled at a later date. The materials provided by the Superintendent included two Superintendent evaluation tools: the Alaska Association of School Boards (AASB) tool (Tool C), which has been used in recent years, and an alternative evaluation tool (Tool D).
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11.G. Edna Bay School Discussion
Description:
No action required. Discussion item.
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12. INFORMATION ITEMS
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12.A. Letters and Communications
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12.B. Reports and Information
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12.B.1. AASB Event Calendar
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12.B.2. Calendar of Agenda Items
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12.B.3. Advisory School Council Meeting Minutes
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12.B.3.a. Barry Craig Stewart Kasaan
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12.B.3.b. Howard Valentine Coffman Cove
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12.B.3.c. Thorne Bay
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12.B.3.d. Whale Pass
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12.B.4. Administrative Regulation for Review: AR 3100 Budget
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13. ADVANCE PLANNING
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13.A. February 2026 Regular Meeting: 3rd Wednesday is February 18, 2026 (Location: Howard Valentine Coffman Cove School)
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13.B. AASB Leadership Academy, Legislative Fly-in, and Youth Leadership Institute (February 7-10, 2026 in Juneau, AK)
Description:
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14. PUBLIC COMMENT
Description:
PERTINENT FACTS:The Board President will ask for public comment from visitors:
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15. BOARD COMMENT
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16. EXECUTIVE SESSIONS
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17. ADJOURNMENT
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