February 19, 2025 at 5:30 PM - Regular Meeting

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Recommendation
It is the Administration's recommendation that the School Board approve the consent agenda including: the 1/15/2025 regular meeting minutes; the 2/5/2025 special meeting minutes; the February 2025 financial report; FY 2025 classified employment for Dixie Somerfield and Jason Wakefield; FY 2025 extra-duty contract for Julia Trischman; FY 2026 administrator contracts for William Nixon, Robbin Perkins and Astrid Richard-Cook; and FY 2026 Teacher Contracts: Lisa Cates, Cassandra Christopherson, Sharlet Collins, Michael Congdon, Sonya Cook, Steven Cunningham, Melissa Dougherty, Matthew Gore, April Hoy, Philip Lusted, Jay Mihal, Donna Nixon, Mackenzie Slayton, Julia Trischman, Patrick Trischman, Julie Vasquez, and Ginger White.

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Please accept this brief report from the Maintenance Dept.

Continuing the quest of Heat, Water, and Light at ALL campuses.

TB Campus

• ALL Exterior Lights are operating 
• Still working on inside lighting (GYM is a priority for ALL schools tournaments and activities)
• Fire Suppression system repair parts have arrived in ANC, scheduling with ACCEL Fire to perform repairs
• Still working on failing heat system in both buildings.
• GARN units are working very well. 
• Finding many fans throughout the buildings that are not working and have replaced several, several more to go.
• F-1, F-5, F-10 and just noticed Wood Shed Drying Fan is inoperative (2-9-25)

Kasaan

• Working on Teacher Housing
• Toyo heater is repaired and operational
• Mike is making structural repairs to get house suitable for living
• Replaced outside LED light in front of school

Whale Pass

• Many trips out this last month to work on water
• Repaired Wood Boiler Exhaust stack
• Replaced faulty AXIOM pump on GARN make up water
• Bled all radiators in School, Teacher Housing, and Water Connex

Naukati

• Several trips to Naukati to work on heat and water during cold snap
• Fought heating issues over several days - mitigated
• Circ Pumps not working - replaced 2 failed pumps
• Tightened belts and followed air ducts
• DDC System issues continue
• Water System issues continue
• GARN working well

Coffman Cove

• Working on DDC 
• GARN units for School and Housing are fully functional
• Replaced faulty AXIOM pump

Hollis

• Continuing to resolve Water and Fire Suppression systems
• DDC Program needs some work, and have began moving forward

PA

• Working toward house repairs
• School received a new Inverter/Charger for battery system, Bud installed and has working properly again

DISTRICT

• Working with Astrid on collecting Grant information
• Working on Bus Barn to begin repairs to facility and equipment
• Vehicles are ongoing repairs - we NEED to be gentle on our aging fleet of vehicles. Respect speed zones on the gravel roads! 

Description: 
Recommendation
It is the Administration's recommendation that the School Board approve BP 5131.6, Alcohol and Other Drugs and BP 6146.1, High School Graduation Requirements.

Description: 
Recommendation
It is the Administration's recommendation that the School Board approve BP 1311 Participation in Community Life, BP 1312 Public Complaints Concerning Schools, BP 1312.1 Public Complaints Concerning School Personnel, BP 1312.2 Public Complaints Concerning Instruction Materials, BP 1312.3 Public Complaints Concerning Discrimination, BP 1312.4 Public Complaints Concerning Elementary and Secondary Education Act Programs, and 1313 Willful Disruption of the Schools. 

Pertinent Facts
Following the direction of BP 0500, Review and Evaluation, the School Board reviews policies throughout the year.  Board Policies 1311, 1312, 1312.1, 1312.2, 1312.3, 1312.4, and 1313 are presented for second reading.
 

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Pertinent Facts
No changes are proposed to this policy.

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Pertinent Facts
No changes are proposed to this policy.

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Pertinent Facts
Minor changes to this policy include:

• grammatical correction
• addition of a cross-reference

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Pertinent Facts
A minor change from the AASB model policy is included.

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Pertinent Facts
This policy includes a minor grammatical correction.

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Pertinent Facts
This policy was originally proposed by AASB in 2015, but has not yet been adopted by the District.  The policy addresses the requirement in 4 AAC 06.888 that complaints that a district has violated the law in administering programs under the Elementary and Secondary Education Act (ESEA) be submitted to the district for resolution before being filed with DEED. The policy generally provides for the review and resolution of complaints.  An administrative regulation that accompanies this policy will undergo administrative review and then be included as an information item on the February meeting agenda.

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Pertinent Facts
This is a policy from AASB' Model Policy Manual that was not previously included in SISD's policies.  It emphasizes the importance of maintaining a safe and orderly school environment, sets expectations for appropriate and respectful behavior and interactions, and identifies the next steps when those standards are violated.

Description: 
Recommendation
It is the Administration's recommendation that the School Board approve the Memorandum of Agreement with SERRC for the Management and Operation of the Youth Brain Injury Program

Pertinent Facts:

SERRC Youth Brain Injury Program is a free resource available to all families, students, and school districts. Returning to school after a brain injury—such as a concussion (or more severe injury)—is a critical period for students, and a structured support plan can make a significant difference in their recovery and long term success. The program provides direct assistance in developing and implementing Return to School Support Plans, as well as professional development for educators and other supports on a district level.

Attached is a Memorandum of Agreement (MOA) provided to districts by the AK Department of Education and Early Development that can be used to establish a formal partnership that gives staff access to a direct consult line for assistance with specific student concerns. DEED encouraged districts to take advantage of this opportunity to ensure all students receive the support they need.

This web-link has program contacts and additional information. 

Description: 
Recommendation
It is the Administration's recommendation that the School Board approve the elective course description for Construction & Building Skills Level 2.

Description: 
Recommendation
It is the Administration's recommendation that the School Board authorize the Superintendent or designee to purchase door lock systems from Daanish Technologies for $116,842.00.

Pertinent Facts:
These units will be purchased using funds from the COPS grant.  Per board policy 3312, three quotes were obtained for the door lock systems.  Daanish Technologies provided the lowest quote, which is also within the amount budgeted in the grant.

Description: 
Recommendation
It is the Administration's recommendation that the School Board authorize the Superintendent or designee to purchase camera systems from Daanish Technologies for $82,495.

Pertinent Facts:
These units will be purchased using funds from the COPS grant.  Per board policy 3312, three quotes were obtained for the camera systems.  Daanish Technologies provided the lowest quote, which is also within the amount budgeted in the grant.

Description: 
Recommendation
It is the Administration's recommendation that the School Board approve and authorize the Superintendent to award a contract for the Seven (7) 25kVA Generator Complete Sets project to West Coast Energy Systems, LLC for a total award amount of $226,582.

Pertinent Facts

As part of the emergency preparedness grant we received, we solicited bids for generators to support our schools during power outages through a request for proposal that was released on January 20, 2025. We received a total of seven bids from vendors nationwide. After scoring the bids using a rubric, we selected West Coast Energy Systems with a bid of $226,582, which includes shipping to Thorne Bay. Energy Systems has met all the requirements outlined in the Request for Proposal (RFP).

Our next steps include installing electrical receptacles in all school buildings, ordering communication equipment, and procuring emergency preparedness bags to ensure our schools are fully equipped for emergency situations. We will keep you updated as we move forward with implementation.

Description:  Recommendation
It is the Administration's recommendation that the School Board approve and authorize the Superintendent to award a contract for the School Door Replacement project to Cressy Door Company for a total award amount of $262,188.09.

Pertinent Facts
As part of the COPS grant we received, which funds security enhancements such as cameras, electronic door locks, and other safety measures, we solicited bids for door replacements across our schools through RFP # SISD-DOOR-2025. While we received several inquiries nationwide, only two vendors submitted complete bids. After careful review, we have selected Cressy Door Company with a bid amount of $262,188.09. This selection aligns with our goal of enhancing school security and ensuring a safer environment for students and staff.

Description: 
Recommendation
It is the Administration's recommendation that the School Board move BP 1321, Solicitation of Funds from and by Students, BP 1322, Public Performances by Students, BP 1325, Advertising and Promotion, and BP 1325.1, Commercials to a second reading.

Pertinent Facts
Following the direction of BP 0500, Review and Evaluation, the School Board reviews policies throughout the year.  Board Policies 1321, 1322, 1325, and 1325.1 are presented for first reading.
 

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Pertinent Facts
This policy includes rewording in the final paragraph to match AASB's Model Policy.

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Pertinent Facts
This policy includes a minor grammatical change.

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Pertinent Facts
This policy includes one minor change to align with AASB's Model Policy.

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Pertinent Facts
No changes are proposed to this policy.

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PERTINENT FACTS
At the recommendation of the AK Department of Public Safety Criminal Justice Information System Program auditor, a note has been added to this administrative regulation to clarify that the district does not currently transport media containing criminal justice information.

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Pertinent Facts
This is a new exhibit based on a sample form from the Department of Public Safety.  It is designed to ensure that employees, volunteers, and chaperones who submit fingerprints for a criminal history background check have reviewed the documents provided that outline their privacy rights and are aware of those rights.

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The agenda can be viewed at this link.