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March 2, 2021 at 5:00 PM - Regular Study & Voting Session

Agenda
1. STRATEGIC PLAN COLOR KEY:

STUDENT ACHIEVEMENT 
CULTURE 
COMMUNITY AND STAKEHOLDER RELATIONSHIPS 
ENROLLMENT 
RESOURCE ACCOUNTABILITY
  
2. CALL TO ORDER - President Deb Dillon
  
3. OPENING CEREMONY
  
3.A. Welcome - President Deb Dillon
  
3.B. Pledge of Allegiance 
  
4. APPROVAL OF AGENDA - President Deb Dillon
  
4.A. Consider approving the agenda, as presented.

RELEVANT INFORMATION: Board Policy requires the approval of the agenda.
  
5. APPROVAL OF MINUTES - President Deb Dillon
   
5.A. Consider approving the minutes from the Regular Study and Voting Session meeting of February 2, 2021, as presented.

RELEVANT INFORMATION: Board policy requires the approval of minutes.
  
Attachments: (1)
6. PRESENTATIONS
  
6.A. Abia Judd School - Parent/Student conversation with the Governing Board regarding positives and suggestions for Abia Judd School.
  1. The principal will introduce families/students and share their history/grade level with the school.
  2. Board President will ask:
    • Can you give us a few examples of what you have really appreciated about your school?
    • What is an idea or some suggestions you can share with us about something we could add or do differently at your school?
  3. Board members have discussion and ask questions of the families and principal.
6.B. Instructional Minute

Presenter: Kelli Bradstreet, Director of Instructional Support
  
Presenter:  Kelli Bradstreet, Director of Instructional Support
7. INFORMATION ONLY ITEMS
  
7.A. Summary of Current Events
7.A.1. Superintendent
www.prescottschools.com/calendars
  
7.A.2. Governing Board Members
  
8. ACTION ITEMS
  
8.A. CONSENT AGENDA - All those items listed below may be enacted by one motion and approved as Consent Agenda items with or without discussion.  However, any item may be removed from the Consent Agenda and considered separately if a Governing Board member so requests.

The resolutions included in the Consent Agenda have been posted in order to waive the reading of the body of the resolutions.
 

Consider approving the Consent Agenda as presented.
  
8.A.1. Consider approving the certified and classified personnel actions as presented.
  
RELEVANT INFORMATION: 
A copy of the personnel report is attached for review.

Presenter: Christa Simmons, Human Resources Director
  
Presenter:  Christa Simmons, Human Resources Director
Description: 
  
Attachments: (1)
8.A.2. Consider approving the donations as presented.

RELEVANT INFORMATION:
Board policy requires acceptance by the Governing Board of all donations.  

Presenter: Brian Moore, Chief Financial Officer
  
Presenter:  Brian Moore, Chief Financial Officer
Description: 
  
Attachments: (1)
8.A.3. Consider ratifying the vouchers as presented. 
  
RELEVANT INFORMATION:
Arizona Revised Statutes requires approval/ratification of all vouchers.

Presenter: Brian Moore, Chief Financial Officer
  
Presenter:  Brian Moore, Chief Financial Officer
Description: 
 
Attachments: (1)
8.A.4. Consider approving the Student Activities Fund Statement of Receipts and Disbursements for February 2021, as presented.
  
RELEVANT INFORMATION:
Please see the attached reports.

Presenter: Brian Moore, Chief Financial Officer
  
Presenter:  Brian Moore, Chief Financial Officer
Attachments: (2)
8.B. STUDY AND VOTING SESSION
  
8.B.1. Consider approving the 2021-2022 budget package based upon enrollment projections, fixed increase/decrease of costs, and recommended M&O increased costs as outlined in Exhibit "FY22 Proposed Budget Package," as presented.
  
RELEVANT INFORMATION: 
Based upon the initial budget conversation at the January 13, 2021, Governing Board Retreat, administration has been working to compile a recommendation meeting the needs of the district, including covering the failed override, moving all non-teacher compensation expenditures out of "301 Lower 40" and position restructures.  

Presenter: Joseph W. Howard, Superintendent
  
Presenter:  Joseph W. Howard, Superintendent
Description: 
  
Attachments: (2)
8.B.2. Consider approving the Fiscal Year 2022 Proposed Placement Schedules, as presented. 

RELEVANT INFORMATION: 
Each year when a budget is approved, the Governing Board is asked to approve any changes to salary placement schedules.  

Presenter: Joseph W. Howard, Superintendent
  
Presenter:  Joseph W. Howard, Superintendent
Attachments: (1)
8.B.3. Consider approving the issuance of contracts and agreements to eligible Prescott Unified School District staff members for the 2021-2022 school year, as presented.

RELEVANT INFORMATION:

Prescott Unified School District has traditionally issued contracts and agreements to school district staff members no later than the final day of school.  As a part of the PUSD proactive budgeting process, contracts are distributed as early as possible to consider retention and recruiting as we confirm open positions.

Attached is a sample contract and agreement for review.   

Presenter: Joseph W. Howard, Superintendent
  
Presenter:  Joseph W. Howard, Superintendent
Description: 
  
Attachments: (2)
8.B.4. Consider approving a change to the Prescott Unified School District Calendar for 2020-2021, as presented. 

RELEVANT INFORMATION:
Currently, the PUSD calendar has a professional development in-service day scheduled for Monday, April 26, 2021. District administration is proposing to make a formal calendar change moving that professional development in-service day to Friday, April 23, 2021. At this time, PUSD anticipates that all PUSD students will be attending in-person instruction 5 days a week with early release for teacher collaboration on Fridays. Students will not attend school in person on that Friday, April 23, 2021. In-service/professional development days are non-instruction days for students but a workday for teachers and staff.

Presenter: Mardi Read, Assistant Superintendent
  
Presenter:  Mardi Read, Assistant Superintendent
8.B.5. Consider approving an Intergovernmental Agreement between Humbolt Unified School District and Prescott Unified School District, as presented. 

RELEVANT INFORMATION:
HUSD possesses textbooks and other learning materials that it no longer has a use for and wishes to sell to PUSD. The textbooks and other learning materials are itemized in a bill of sale. The IGA and the bill of sale are attached for review. 

Presenter: Joseph W. Howard, Superintendent
  
Presenter:  Joseph W. Howard, Superintendent
8.C. INFORMATION AND DISCUSSION ITEMS  
  
8.C.1. Brian Moore, Chief Financial Officer, has prepared the School Board Summary Budget Report for your review. 
  
Attachments: (1)
8.C.2. Update and discussion on the most recent COVID and reopening information and discussion regarding the Arizona Department of Health and Safety Benchmarks for Safely Returning to In-Person Instruction.
  
8.C.3. COVID Learning Gaps Intervention Planning

     a. Spring Break Camp
     b. Summer School
     c.  Filling in the Gaps-Enhanced philosophy for COVID
     d.  Differentiation/Personalized Learning/Interventions
     e.  Assessments
     f.  Potential Formats for input  
     g. Addressing advanced and honor needs
  
8.C.4. Strategic Plan Discussion - Resource Accountability

     a.  Review major accomplishments in goal area
     b.  Review what is currently being worked on in the goal area
     c.  Board Member Questions and Discussion  
  
Attachments: (1)
8.C.5. Future Agenda Items
  
Description:  The public is invited to request future agenda items. The request must be in writing on the form provided and turned into the Board Secretary at the beginning of the meeting or prior to the agenda item. The form must provide a very specific agenda item to be considered by the board. The public member may state the agenda item to be considered,  however, no description or conversation may take place at this time. The Board may not respond to questions or comments from the public, but may ask the superintendent to respond when appropriate. The Governing Board President or district office designee will contact the person making the request as of the status of the requested future agenda item.
8.C.6. Meeting Dates: 
Regular Study and Voting Session: April 6, 2021, at 5:00 pm - Virtual Meeting
  
Other Dates:
PUSD Spring Break - March 15-19, 2021.
  
9. ADJOURNMENT
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