View Options:

Show Everything
Hide Everything

July 14, 2020 at 5:00 PM - Regular Study & Voting Session

Agenda
1. This Agenda is being AMENDED for the sole purpose of attaching the Roadmap for Reopening July 2020 document to Study and Voting session item No. 5. 
  
2. STRATEGIC PLAN COLOR KEY:

STUDENT ACHIEVEMENT 
CULTURE 
COMMUNITY AND STAKEHOLDER RELATIONSHIPS 
ENROLLMENT 
RESOURCE ACCOUNTABILITY
  
3. CALL TO ORDER - President Scott Hicks
  
4. OPENING CEREMONY
  
4.A. Welcome - President Scott Hicks
  
4.B. Pledge of Allegiance 
  
5. APPROVAL OF AGENDA - President Scott Hicks
  
5.A. Consider approving the agenda, as presented.
  
RELEVANT INFORMATION: Board policy requires the approval of the agenda. 
  
6. APPROVAL OF MINUTES
  
6.A. Consider approving the minutes from the Special Study and Voting session meeting of June 30, 2020

RELEVANT INFORMATION: Board policy requires the approval of minutes. 
  
Presenter:  Mr. Joseph W. Howard, Superintendent
7. INFORMATION ONLY ITEMS
  
7.A. Summary of Current Events - Superintendent
     July 2020 PUSD Calendar of Events:
     www.prescottschools.com/calendars
  
7.A.1. Governing Board Members
  
8. ACTION ITEMS
  
8.A. CONSENT AGENDA - All those items listed below may be enacted by one motion and approved as Consent Agenda items with or without discussion.  However, any item may be removed from the Consent Agenda and considered separately if a Governing Board member so requests.

The resolutions included in the Consent Agenda have been posted in order to waive the reading of the body of the resolutions.
 

Consider approving the Consent Agenda, as presented.
  
8.A.1. Consider approving the certified and classified personnel actions, as presented.
  
RELEVANT INFORMATION: A copy of the personnel report is attached for review.
  
Presenter: Mrs. Christa Simmons, Director of Human Resources
  
Presenter:  Ms. Christa Simmons, Director of Human Resources
Description: 
  
Attachments: (1)
8.A.2. Consider approving the donations, as presented.

RELEVANT INFORMATION: Board policy requires acceptance by the Governing Board of all donations. 
  
Presenter: Mr. Brian Moore, Chief Financial Officer
  
Presenter:  Mr. Brian Moore, Chief Financial Officer
Description:   
  
Attachments: (1)
8.A.3. Consider ratifying the vouchers, as presented. 
  
RELEVANT INFORMATION: Arizona Revised Statutes requires approval/ratification of all vouchers.
  
Presenter: Mr. Brian Moore, Chief Financial Officer
  
Presenter:  Mr. Brian Moore, Chief Financial Officer
Description: 
 
Attachments: (1)
8.A.4. Consider approving the Student Activities Fund Statement of Receipts and Disbursements for June 2020, as presented

RELEVANT INFORMATION: Please see the attached reports.
  
Presenter: Mr. Brian Moore, Chief Financial Officer
  
Presenter:  Mr. Brian Moore, Chief Financial Officer
Description: 
  
Attachments: (6)
8.A.5. Consider approving an Agreement for Employee Staffing Services with Educational Services, Inc. (ESI) with the initial term of this agreement being one year following the effective date and renewed on an annual basis, as presented.

RELEVANT INFORMATION: This agreement is to support the IGA regarding Substitute Consolidation in order for ESI to handle the personnel portion of the IGA, which will relieve the work load on our Human Resources Department.

Presenter: Mrs. Christa Simmons, Human Resources Director
  
Presenter:  Mrs. Christa Simmons, Human Resources Director
8.B. PUBLIC HEARING - If a member of the public wishes to speak regarding the Fiscal Year 2021 Expenditure Budget, they must complete the attached form (BED-H) and return via email to sarah.torres@prescottschools.com at least 90 minutes prior to the scheduled meeting. 
  
Attachments: (1)
8.B.1. Consider recessing the regular meeting to hold a Public Hearing to discuss the Fiscal Year 2021 Expenditure Budget.
  
Presenter:  Mr. Brian Moore, Chief Financial Officer
8.B.2. Consider adjourning the Public Hearing and reconvening to Regular Session.  
  
8.C. STUDY AND VOTING SESSION
  
8.C.1. Consider adopting the Fiscal Year 2021 Expenditure Budget, as presented.
  
RELEVANT INFORMATION: According to A.R.S. 15-905, the district must adopt a budget no later than July 15, 2020. A copy of the Proposed Budget is attached for review.
  
Presenter: Mr. Brian Moore, Chief Financial Officer
  
Presenter:  Mr. Brian Moore, Chief Financial Officer
Description: 
  
Attachments: (1)
8.C.2. Consider approving the Fiscal Year 2021 Capital Plan for the School Facilities Board, as presented.
  
RELEVANT INFORMATION:  A Capital Plan for Prescott Unified School District must be approved by the Governing Board and submitted to the School Facilities Board annually. School districts considered as "growing" school districts mush submit an annual Capital Plan following Governing Board approval.  Due to enrollment fluctuating in the Prescott Unified School District it is recommended the Capital Plan for 2020-2021 be submitted with "NA" (not applicable) to indicate the school district is not intending to access any additional square footage at this time.
  
Presenter: Mr. Brian Moore, Chief Financial Officer
  
Presenter:  Mr. Brian Moore, Chief Financial Officer
Description: 
  
Attachments: (2)
8.C.3. Consider approving the list of Student fees and Extracurricular fees for the 2020-2021 school year, as presented.

RELEVANT INFORMATION: School District Governing Boards are required to adopt student fees annually at a public meeting. Please see the attached list of fees.
  
Presenter: Mr. Brian Moore, Chief Financial Officer
  
Presenter:  Mr. Brian Moore, Chief Financial Officer
Attachments: (1)
8.C.4. Consider approving students recommended for early entrance into kindergarten for the 2020-2021 school year, as presented.
  
RELEVANT INFORMATION: The parents of seven (7) children have requested early entrance into kindergarten. in accordance with Governing Board Policy JEB, Entrance Age Requirements. All of the children have participated in early entrance screening using the Brigance Screening Tool. After completing Kindergarten screening, five (5) children demonstrate academic, language, and motor skill readiness and are recommended for kindergarten. Screening results have been shared with the parents, building principals, and the Superintendent. additional children may be screened at the end of July. If those students qualify at that time, we will bring their admission into kindergarten to the board in August.
  
Presenter: Ms. Mardi Read, Assistant Superintendent
  
Presenter:  Ms. Mardi Read, Assistant Superintendent
8.C.5. Consider approval of the "PUSD Roadmap for Reopening Schools" document as a district plan to navigate the format of teaching and learning throughout the COVID-19 pandemic, as presented.

RELEVANT INFORMATION:  Following the Arizona Department of Education recommendations for options to reopen school during the pandemic, district leaders have worked with committees throughout the summer to create three models of learning to coincide with current "levels of risk".  The details of "In-Person", "Hybrid", or "Distance Learning" are outlined in this document based on multiple forms of guidance and research, based on current health guidelines.  The Roadmap is purposefully fluid and flexible and meant to be versatile in order to handle the constantly changing health and safety recommendations driven by the unknown of the pandemic situation.  Overall, it provides the ability to continue teaching and learning, in different possible scenarios, depending on the ability to be in-person or not, and in between.  It is a living document that will change with the need based on what is best for PUSD students.

Presenter: Mr. Joseph W. Howard, Superintendent
  
Presenter:  Mr. Joseph W. Howard, Superintendent
Attachments: (1)
8.C.6. Consider approving an Agreement between Public Consulting Group, Inc. (PCG) and Local Education Agency (LEA), as presented.

RELEVANT INFORMATION: PCG is duly authorized to execute and administer services pursuant to its contract with Arizona Health Care Cost Containment System (AHCCCS) and LEA is a local education agency duly licensed by the State of Arizona. LEA wishes to participate in the Medicaid School Based Claiming (MSBC) Program and to allow PCG to coordinate and adjudicate for the qualifying covered services provided by LEA to Medicaid eligible students namely specific health services (direct service) and administrative activities, pursuant to the terms and conditions contained in and in accordance with the contract.
  
Presenter: Mr. Brian Moore, Chief Financial Officer
  
Presenter:  Mr. Brian Moore, Chief Financial Officer
8.D. INFORMATION AND DISCUSSION ITEMS  
  
8.D.1. Mr. Brian Moore has prepared the School Board Summary Budget Report for your review.
  
Presenter:  Mr. Brian Moore, Chief Financial Officer
Attachments: (1)
8.D.2. Future Agenda Items
  
Description:  The public is invited to request future agenda items. The request must be in writing on the form provided and turned into the Board Secretary at the beginning of the meeting or prior to the agenda item. The form must provide a very specific agenda item to be considered by the board. The public member may state the agenda item to be considered,  however, no description or conversation may take place at this time. The Board may not respond to questions or comments from the public, but may ask the superintendent to respond when appropriate. The Governing Board President or district office designee will contact the person making the request as of the status of the requested future agenda item.
8.D.3. Meeting Dates: 
Regular Study and Voting Session: August 4, 2020, at 5:00 pm in the PUSD District Office Boardroom.
  
9. ADJOURNMENT
<< Back to the Public Page for Prescott Unified School District