skip to main content
 

View Options:

Show Everything
Hide Everything

February 8, 2022 at 6:00 PM - Regular Meeting of the Governing Board

Agenda
I. CALL TO ORDER and PLEDGE
II. ROLL CALL
Description:  Members of the Board
Linda Yazzie - President
Claudia Jackson- Vice-President
Olivia Jaquez 
Craig Stuart

Administrators
Robbie Koerperich, Superintendent
Casey Hancock
Janelle Chee
Jeri McKinnon
Kevin Fosburgh
Andrea Tomlin
Cheri Grau
Ryan Fraley
Shawn Tow
Victor Padilla
Jacob Baker
Jesus Luna-Almendariz
Ray McLaws
III. APPROVAL OF MINUTES
Consider approval of the minutes as submitted
Description:  Approve the minutes of the January 11, 2022 regular Governing Board meeting as presented.
IV. APPROVAL OF AGENDA
Description:  Recommendation:  Approve the agenda for the February 8, 2022 Governing Board meeting as presented.
V. CALL TO PUBLIC
V.A. Pursuant to Federal Public Law 103-382, Title 8 (Impact Aid), and the District's Indian Education Policy (IGAK), this call is for any member of our district.  The public is cautioned about making statements against employees of the District that may be considered slanderous. A further reminder, the minutes of this meeting are public record and may be used in other proceedings. This is the time that the public may speak to the Governing Board on any issue including agenda items. Action taken as a result of public comment will be limited to directing staff to study the matter, or to reschedule the matter for further consideration and a decision at a later date if it is not already on the agenda. Comments under Call to Public will be limited to four minutes.

Those wishing to address the board are requested to submit their comments by one of the following methods by 10 am on Tuesday, February 8, 2022: email public comments to jsaxton@holbrook.k12.az.us, fax to 928-524-3073 or mail by USPS to PO Box 640 Holbrook, AZ 86025. The public may request to speak via Zoom during the Call to the Public by submitting a request prior to the meeting or may complete a Call to the Public request form at the governing board meeting to speak in person.
VI. REPORTS
Description:  Indian Wells Student Council
  • February candy gram sales
  • Planning for the carnival
  • Attendance incentives for the students who are here during testing days
  • Buddy reading program
JOM/Title VI- Ms. Janelle Chee
  • Overview of JOM/Title VI
  • Administration of JOM/Title VI
  • Successes of JOM/Title VI programs
Impact Aid Presentation- Mr. Casey Hancock
  • Overview of what impact aid
  • Uses of impact aid
  • Impact of impact aid at HUSD #3
VII. PRINCIPALS' REPORTS- Approve Principals' Reports as submitted.
VIII. OLD BUSINESS
IX. NEW BUSINESS
IX.A.  Indian Community Participation- Dr. Koerperich
Description:  Policy IHBJ outlines our District's responsibility to give tribal officials and parents of Indian students the opportunity to comment on the participation of Indian students on an equal basis in the school program. In addition, Policy KJG requires our District give an annual status report based on public school performance measurements to each Indian Nation with tribal lands located within district boundaries and governed by the Arizona Department of Education.  We are requesting to act upon these actions at this time.

Recommendation: Take public comments from the Indian community according to Policy IHBJ. In addition, provide Governing Board recommendations to the district administration team based on public comments.
IX.B. Impact Aid Program Indian Policies and Procedures (IPPs)- Dr. Koerperich
Description:  The Holbrook School District is requesting Governing Board review of the Impact Aid Program Indian Policies and Procedures (IPP) that are a required measure for Impact Aid compliance.

Recommendation: Discussion and consideration to review the current Indian Policies and Procedures as presented.
IX.C. Aggregate Expenditure Limit Resolution- Dr. Koerperich
Description:  The Holbrook School District is requesting Governing Board action to approve a resolution encouraging the Arizona Legislature to approve extending the aggregate expenditure limit to allow HUSD #3 to fully expend the district's current budget capacity in FY 22.  The Holbrook School District stands to lose 2.6 million in their budget capacity on April 1, 2022 if the Arizona Legislature does not override the aggregate expenditure limit.

Recommendation: Discussion and consideration to approve the Holbrook Unified School District Aggregate Expenditure Limit Resolution to be submitted to Arizona Legislators.
IX.D.  Annual Review of Employee Post Retirement Options (PREO)– Dr. Koerperich
Description:  According to District’s policies, GDQC, GDQC-EA, GCQE, GCQE-EA and GCQE-EB, the Governing Board must annually review the district’s retirement polices and make any modifications, discontinue the program or approve the program as presented. These policies; as well as, the administrative procedure for Post Retirement Employment Option (PREO) outline post-retirement benefits for certified and support staff members. It is recommended that the Board continue to offer these programs as presented.  The administration is recommending only technical changes to the Post-Retirement Employment Option. The Holbrook School District is requesting to approve the Post Retirement Employment Option (PREO) as presented.

Recommendation: Discussion and consideration to approve the administrative procedure for Post Retirement Employment Options (PREO) as presented in the back-up materials.
IX.E.  Policies GDQC, GDQC-EA, GCQE, and GCQE-EA  Retirement of Professional and Support Staff First Reading- Dr. Koerperich
Description:  The Holbrook School District is requesting Governing Board review of Policies GDQC, GDQC-EA, GCQE, and GCQE-EA Retirement of Professional Staff Members and Support Staff Members.  The changes to the policy are included in the back-up materials.

Recommendation:  Discussion and consideration to approve Policies GDQC, GDQC-EA, GCQE, and GCQE-EA Retirement of Professional Staff Members and Support Staff Members for first reading as presented.
IX.F. Policy GCQE-EB Retirement Of Professional And Support Staff Members Work Agreement First Reading- Dr. Koerperich
Description:  The Holbrook School District is requesting Governing Board approval of a revision to Policy GCQE-EB Retirement of Professional and Support Staff Members Work Agreement.  The changes reflect that the form will be used for professional and support staff members that return to work for their insurance after retirement; as well as, a provision for professional staff working in a support staff role if agreed upon by the employee and the Superintendent.  The policy is included in the back-up materials.

Recommendation: Discussion and consideration to approve Policy GCQE-EB Professional and Support Staff Members Retirement Work Agreement for first reading as presented.
IX.G. Policy GCCG Professional/Support Staff Voluntary Transfer Of Accrued Sick Leave First Reading- Dr. Koerperich
Description:  The Holbrook School District is requesting Governing Board approval of a revision to Policy GCCG Professional/Support Staff Voluntary Transfer of Accrued Sick Leave for first reading.  The policy revision outlines an applicant for the sick bank must have a non-job related, seriously incapacitating illness or injury lasting at least ten work days to qualify for sick bank leave.  The policy revision is included in the back-up materials.

Recommendation:  Discussion and consideration to approve Policy GCCG Professional/Support Staff Voluntary Transfer of Accrued Sick Leave for first reading as presented.
IX.H. District Recruiter Job Description Dr. Koerperich
Description:  The Holbrook School District is requesting Governing Board approval of a District Recruiter job description as presented.  The District Recruiter stipend is eligible for any teacher that recruits a new teacher for SY 22-23 and beyond to the Holbrook School District.  The details of the District Recruiter position are included in the job description.

Recommendation.  Discussion and consideration to approve the updated District Recruiter job description as presented.
IX.I. Mentoring Job Descriptions- Dr. Koerperich
Description:  The Holbrook School District is requesting governing board approval of updated Year 1 and Year 2 Mentoring job descriptions that will be implemented this year.  The job descriptions are included in the back-up materials.

Recommendation:  Discussion and consideration to approve the Year 1 and Year 2 Mentoring job descriptions as presented for this year's mentoring program.
IX.J. School Facility Building Renewal Grant Procurement Terms and Conditions- Dr. Koerperich
Description:  The Holbrook School District is requesting Governing Board approval of the terms and conditions for building renewal grants including: Hulet Elementary HVAC Procurement (BRG-PROC-00106) and Holbrook Junior High Quad Design (BRG-DSGN-00752).  The Board President is required to sign the terms and conditions as presented.

Recommendation: Discussion and consideration to approve the terms and conditions for building renewal grants: Hulet Elementary HVAC Procurement (BRG-PROC-00106) and Holbrook Junior High Quad Design (BRG-DSGN-00752); as well as, approve the Board President to sign the terms and conditions as presented.

 
IX.K. Northern Arizona Council Of Governments Head Start Program MOU- Dr. Koerperich
Description:  The Northern Arizona Council of Governments Head Start Program (NACOG) has submitted a Memorandum of Understanding (MOU) between the Holbrook School District and NACOG for governing board approval.  The MOU outlines roles and responsibilities for HUSD #3 and NACOG to provide Head Start services between HUSD and NACOG.  The MOU is included in the back-up materials.

Recommendation:  Discussion and consideration to approve the Memorandum of Understanding between HUSD #3 and NACOG as presented.
X. Consent Agenda
X.A. Personnel
X.A.1. Support Staff Employment- Hiring
Description:  Cline, Cody - District HVAC/Trainee
Jackson, Alysia - IWES Sub Custodian
Madison, Gretchen - Hulet Daycare - Substitute
Scott, Justine - Hulet Daycare - Substitute
X.A.2. Support Staff Resignation/Retirement/Termination
Description:  Begay, Mary - Transportation Bus Driver Resignation
Burks, La'Dell - Hulet SPED Special Needs Asst. Resignation
Phillips, Christian - Computer Services Resignation
Yazzie, Hannah - IWES Preschool Aide Resignation
X.A.3. Certified Employment-Hiring
Description:  Castillo, Vanessa - District Substitute Teacher 
Liddle, Monica - HHS Teacher on Assignment 
Sloan, Isabelle - District Substitute Teacher
X.A.4. Certified Resignation/Retirement/Termination
X.A.5. Extra Duty
Description:  Adams, Nathan - HJHS Spring Musical
Estridge, Karen - HJHS Year One Mentor (One semester for Angie Nava)
Hawk, Dwayne - HHS Drama Sponsor
Justman, Jamie - HJHS Sports Help
LaRose, Aaren - HJHS Sports Official
McLaws, LouAnn - HJHS Sports Help
Meeks, Sarah - HJHS Spring Musical 
Morgan, Vanessa - HJHS Head Girls Track Coach
Paschal, Adicia - HJHS Asst. Girls Track Coach
Silver, Loren - HJHS Sports Official
 
X.A.6. Volunteers
Description:  Barela, Gerard (Jerry) - HHS Assistant Golf Coach
Bowler, Laurie - HHS Band Chaperone
Hatch, Misty - HHS Band Chaperone
Hawk, Kreslie - HHS Band Chaperone
Jones, Val - HHS Musical Help
Knight, Shannon - HHS Band Chaperone
 
X.B. Professional Leave
Description:  McLaws, Ray - Vendor Showcase, Phoenix, AZ. Jan. 14, 2022. No cost to the district.

Self, Beth - AMEA (AZ Music Educators Association) - Mesa, AZ Jan 27-29, 2022. Cost to the district $381.00.

Brosius, Stephanie / Liddle, Monica - ACT Training, Tucson, AZ, Feb. 15 & 16, 2022. Cost to the district; $1,300.

Taylor, Chantelle - Navajo County Spelling Bee, Snowflake, AZ. Feb. 16, 2022. Cost to the district; use of district vehicle. 

Grau, Cheri  &Tomlin, Andrea - ADE Recruitment Fair, Phoenix, AZ. Feb. 26, 2022. Cost to the district; $190.

Grau, Cheri, Fosburgh, Kevin & Tomlin, Andrea - NAU Recruitment Fair, Flagstaff, AZ. Cost to the district; use of district vehicle. 

Gardner, Kyle - AMEA Conference, Mesa, AZ. Jan. 28 & 29, 2022. Cost to the district; $160.

Foutz, Jason - NAVIT TSA Training, Snowflake, AZ, Feb. 11, 2022. No cost to the district. 

Haussman, Charlie - ADE CTE Directors Meeting, Prescott, AZ, Feb. 3, 2022. Cost to the district; $184.

McLaws, Ray - SNAA2 Professional Development, Flagstaff, AZ, Feb. 25 - 26, 2022. Cost to the district; $273.54

Foutz, Jason / Smith, David - Intentional Technical Skills, Snowflake, AZ, Feb. 11, 2022. Cost to the district; use of school vehicle.

Santos, Steven - ASAP-NJ (SAC Conference), Virtual, March 4, 2022. No cost to the district. 

Williams, Lori / Lewis, Athina / Gover, Bernice - Riding for Focus - Regional Training - Gallup, NM. March 19, 2022 Cost to the district, Use of school vehicle.
X.C. Vouchers
X.C.1. Expense and Revolving Fund vouchers:
Description:  #2243         $5,970.06
#2244       406,844.67
#2245           2,564.97
#2246       228,159.66
#2247       216,193.01
#2248       166,810.29
#2249           6,409.28
#2250           1,517.36
Total   $ 1,034,469.30
 
X.C.2. Payroll and Expense vouchers:
Description:  #18          $638,896.86
#19                3,413.91
#20          $673,648.43
Total      $642,310.77
X.C.3. Personnel Pay
Description:  Hunt, Ericka - Park Deseg Day $500
Layden, Laura - Park Deseg Day $500
Fosburgh, Kevin - Deseg PD $500
Hulet/Park Deseg Day $11,500
Hulet/Park Title II PD $450
Bus Driver Attendance Performance Pay  $3,590
Class Size Differential Pay 3rd Quarter $15,768
 
X.D. Fundraisers
Description:  HHS Student Council           Melicia Thompson           March 28, 2022
Mr. Roadrunner Kickball Tournament   Estimated Earnings of $560-$700.

HHS Student Council      Melicia Thompson       2/14/22 - 4/22/22
Mr. Roadrunner Dessert Bar      Estimated Earnings of $800-$1,000

HHS   Melicia Thompson    Melicia Thompson    March 2, 7 or 9, 2022
Mr. Roadrunner Basketball Tournament Estimated Earnings of $560-$700

HHS Swing Thing                   Kyle Gardner                  Mar. 3 - 4, 2022
Newsies Musical Playbill Advertisement     Estimated Earnings of $1500

HHS Swing Thing       Kyle Gardner      Mar. 3-11, 2022
Newsies Musical                 Estimated Earnings of $3500

HHS Class of 2023      Shannon Knight      Feb. 1 - Feb. 4, 2022
Valentine Grams                           Estimated Earnings of $90-$260

HHS Softball       Scott Baker    Feb. 10 to Feb. 21, 2022
Beef Jerky Sales                   Estimated Earnings of $6000

IWES Student Council     Lori Williams    Feb. 8,9 & 14, 2022
Candy Grams                                  Estimated Earnings of $200

HHS Band                    Sarah Meeks                          March 5, 2022
Car Wash/Bake Sale/Rummage Sale     Estimated Earnings of $750
 
X.E. Gifts and Donations
Description:  Lifetouch Pictures donated $281.52 to Holbrook Junior High School

Across Nations donated 100 backpacks with school supplies and socks in them to Indian Wells Elementary.
X.F. Policy Adoptions
Description:  Final Reading and Adoption
Policy GCH Professional/Support Staff Orientation And Training
X.G. Superintendent Performance Pay- no action necessary
Description:  Recommendation:  Approve consent agenda items and expense vouchers in items A, 1, 2, 3, 4, 5, 6, B, C, 1, 2, 3, D, E, F, and G as presented.  Detailed information for all District expenditures may be obtained by contacting the School District business office located at 1000 North 8th Avenue, P.O. Box 640, Holbrook, AZ 86025.  Phone 1-928-524-6144.
XI. Administrative/Board/Staff Report
  • ASBA Bolts Training- President Yazzie, Member Stuart, Supt. Koerperich
XII. Executive Session
Description:  The Governing Board may enter into executive session pursuant to A.R.S. 38-431.03. The Governing Board may vote to enter into executive session on any item on this agenda for which an executive session is allowable.
XIII. ADJOURNMENT

<< Back to the Public Page for Holbrook Unified School District 3