January 8, 2024 at 6:00 PM - Regular School Board Meeting

1. CALL TO ORDER 

2. ROLL CALL

2.a. Jennifer Westlund    __________                Tom Omerza             _________
Hollee Coombe         __________               Rochelle Sjoberg      _________
Tony Colarich           __________                Ray Marsnik             _________

3. PLEDGE OF ALLEGIANCE

4. ELECTION OF OFFICERS

4.a. Elect Chairperson

4.b. Elect Clerk

4.c. Elect Treasurer

5. APPROVAL OF AGENDA

5.a. Moved by ______________, seconded by ____________, to approve the agenda as presented/amended. Motion carried/failed.

6. OPEN FORUM 

7. CORRESPONDENCE/INFORMATIONAL ITEMS

8. CONSENT AGENDA

8.a. Program

8.a.1. Designate the second Monday of each month at 6:00 p.m. as the day and time of the regular school board meeting.

8.a.2. Designate the fourth Monday of each month at 6:00 p.m. as the day and time for the monthly study session.

8.a.3. Recommend the Ely Echo as the official district newspaper for 2024. This was the only quote received.

8.a.4. Designate Klun Law Firm as district legal counsel for 2024 and the superintendent and school board chairperson as individuals authorized to contact legal counsel at $125/hour (2023 rate was $125/hour).

8.a.5. Designate Highland Bank, U.S. Bank, Minnesota School Liquid Asset Fund and PMA Financial Network as district financial institutions.

8.a.6. Designate Spencer Aune, Finance Manager and Jordan Huntbatch, Payroll, Benefits & Finance Coordinator, as district staff to conduct electronic fund transfers.

8.a.7. Approve 2024 IRS standard mileage rate for reimbursement for school district travel during 2024 (67 cents per mile).

8.a.8. Consider/establish school board compensation levels for 2024: (Current rate of inflation is 3.1%) Rates for 2024 with a 3.1% increase would be as follows: $230 per month plus life insurance ($30,000) for directors and $296 per month plus life insurance ($30,000) for the Board Chairperson and an additional $66 per board member for monthly study session.

8.a.9. Adopt Resolution Directing the Administration to Make Recommendations for Reductions in Programs and Position and Reasons Therefor.

8.a.10. Approve 2024 RAMS Membership dues in the amount of $1,500.00.

8.a.11. Approve revised Staff Development Committee Plan.

8.a.12. Approve the minutes of the regular meeting of December 11, 2023.

8.a.13. Approve the minutes of the study session of December 18, 2023.

8.a.14. Approve December 2023 receipts in the amount of $870,273.66 and disbursements in the amount of $1,243,988.86.

8.a.15. Approve December 2023 Financial Report.

8.b. Personnel

8.b.1. Accept the resignation of Stacy Hegfors from her position as Media Clerk effective December 15, 2023.

8.b.2. Hire Stacy Hegfors for the Washington Elementary Secretary position (8 hours/day) effective December 18, 2023, per the current master agreement between ISD No. 696 and AFSCME Local No. 295 and school board policy.

8.b.3. Hire Anna-Lena Forsman for the Paraprofessional position (6.5 hours/day, 5 days/week, student contact days) effective December 18, 2023 per school board policy and the current master agreement between ISD No. 696 and AFSCME Local 295.

8.b.4. Accept the resignation of Tatianna Riabokin from her 2023-2024 Extra-Curricular assignment as the Musical Choreographer effective immediately.

8.b.5. Approve the following Extra-Curricular assignment for the 2023-2024 musical as recommended by Jeff Carey, Memorial 6-12 Principal and Mike Rouse, Musical Director per school board policy and the current master agreement between ISD No. 696 and Ely Education Association: Wendy Lindsay, Musical Choreographer.

8.b.6. Reduce Media Clerk position from 32.5 hours/week to approx. 15 hours/week, effective immediately. 

8.c. Policy 

9. OLD BUSINESS

10. NEW BUSINESS

10.a. Moved by _____________________, seconded by __________________, to approve the Media Clerk job description. Motion carried/failed.

10.b. Moved by _____________________, seconded by __________________, to approve the Paraprofessional job description. Motion carried/failed.

10.c. Moved by _____________________, seconded by __________________, to approve Resolution Accepting Donations. Motion carried/failed.

10.d. Board member committee assignments for 2024.

11. REPORTS

11.a. Athletic Director - Tom Coombe

11.a.1. Fall 2023 Summary

11.b. Director of Facilities Report - Tim Leeson 

11.c. PreK-12 Principals' Report - Anne Oelke and Jeff Carey 

11.d. Superintendent's Report - Anne Oelke

12. BOARD MEMBERS COMMENTS AND CONCERNS

13. ADJOURN