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May 15, 2017 at 6:30 PM - Regular Meeting

Agenda
I. ESTABLISH QUORUM
Presenter:  Board President
Description:  The Board President ensures that a minimum of four board members are present. 
The President then states, for the record, the names of those present and those absent.

President           Donna Sharp                       
Vice President   Rich Sena                     
Secretary          Carlin Friar
Members           Dale Adams, Maritza Gonzalez-Cooper, Alan Rich, Joe Tidwell
II. CLOSED SESSION
Notice is hereby given that a Regular Meeting of the Board of Trustees of the Boerne Independent School District, will be held on May 15, 2017, beginning at 5:00 p.m. at 123 W. Johns Road, Boerne, Texas.  The Closed Session will begin immediately after the opening of the meeting and followed by the public Open Session at approximately 6:30 p.m.  All final votes, actions, or decisions on the following items will be taken in open session meeting thereafter.
Description:  The Board will now recess into Closed Session Pursuant to Texas Government Code Chapter 551 of the Texas Open Meeting Act at approximately 5:00 p.m. for the following purposes:
II.A. PERSONNEL (551.074, .075, .082)
Description:  Proposed Motions for Specific Personnel Actions are listed in the Attachment.
II.A.1. RESIGNATIONS (including but not limited to consideration of any settlement proposals with regard to current personnel)
II.A.2. APPOINTMENTS (All Professional staff hiring decisions including but not limited to teachers, counselors, administrators, coaches)
II.A.3. DISCUSSION OF PERSONNEL PERFORMANCE
II.A.4. DISCUSSION AND APPROVAL OF ANY STAFFING RECOMMENDATIONS FOR UPCOMING SCHOOL YEAR
II.B. DISCUSSION OF (NEW) SUPERINTENDENT'S CONTRACT
Presenter:  Board President
II.C. DISCUSSION OF NEGOTIATED CONTRACTS OR AGREEMENTS FOR PROSPECTIVE GIFTS OR DONATIONS (551.073)
II.D. DISCUSS THE PURCHASE, LEASE AND VALUE OF REAL PROPERTY - INCLUDING But Not Limited To Negotiations on Purchasing Decisions With Regard To Land For New Campuses And Negotiated Contracts With Various Firms (551.072)
II.E. CONSULTATION WITH PRIVATE ATTORNEY ON MATTERS PERTAINING BUT NOT LIMITED TO ANY PENDING LITIGATION OR PERSONNEL MATTERS
III. OPEN SESSION - 6:30 p.m.
Presenter:  Board President
III.A. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE
Description:  Boerne High School and Champion High School Student Council Students will lead the Pledge of Allegiance, and then a moment of silence will be observed.
III.B. APPROVAL OF AGENDA
The Board President will ask the members to indicate whether the order of the agenda, as presented is acceptable or whether changes to that order are proposed.
Description:  PROPOSED MOTION:
I move that the agenda be approved as presented or that the agenda be approved as presented.with the following change(s).
III.C. COMMENDATION OF STUDENTS, STAFF, AND COMMUNITY ACHIEVEMENTS
Description:  VFW Patriots Pen State Essay Winner – Quincie Moran·         
Champion High School National Chemistry Olympiad·         
Champion High School Choir Solo & Ensemble·         
Boerne High School Choir Solo & Ensemble·         
Champion High School Band Solo & Ensemble·         
Boerne High School Band Solo & Ensemble·         
Boerne High School Track All-State Academic Team·         
Champion High School Track All-State Academic Team·         
Boerne High School FCCLA·         
Boerne High School Visual Arts State VASE Competition·         
Boerne High School State German Competition·         
Champion High School Girls Track State UIL·         
Champion High School Boys Golf State UIL·         
Boerne High School Tennis·         
Champion High School Tennis
Sandra Radtke
III.D. CANVASS ELECTION RETURNS FROM MAY 6, 2017 TRUSTEE GENERAL ELECTION
Presenter:  STACI DECKER
Description:  MOTION: MOVE THAT BOERNE ISD BOARD OF TRUSTEES ACCEPT AND CERTIFY THE SPECIAL TRUSTEE ELECTION RESULTS AS REPORTED BY THE PRESIDING KENDALL COUNTY ELECTION OFFICIAL, STACI DECKER, KENDALL COUNTY ELECTIONS.
III.E. ADMINISTER THE OATH OF OFFICE TO ELECTED BOARD MEMBERS
Presenter:  Kendall County Judge Darrel Lux
Description:  Kendall County Judge Darrel L. Lux will administer the Oath of Office for two re-elected Board Members, Rich Sena and Unopposed Donna Sharp.
III.F. CONDUCT ANNUAL RE-ORGANIZATION OF BOARD for purposes of electing President, Vice President and Secretary.
Presenter:  David Stelmazewski, Superintendent
Description:  In accordance with Board Policy, the Trustees must elect officers on an annual basis at the May meeting.
The Offices are as follows: Board President, Vice President and Secretary.
By tradition, the Superintendent conducts the Election and Reorganization of Board Officers asking for nominees.  Trustees are free to nominate a slate of officers or individual names/positions.
IV. CONSIDER ACTION, IF ANY, REGARDING ITEMS DISCUSSED IN CLOSED SESSION (as Listed Under Closed Session in this Notice)
Presenter:  Board President
V. COMMENTS FROM VISITORS
Description:  Under district policy BED Local, citizens may address the Board by contacting the superintendent’s office prior to the meeting or by signing up just before the meeting is called to order. Note: Sign Up Sheet for Speakers is placed at the entrance to the Board Room and speakers must sign in to be heard.  Citizens may not address individual personnel concerns or other items that might infringe on the rights and privileges of others.
VI. UNFINISHED / NEW BUSINESS
VI.A. CONSIDER FACILITIES ISSUES INCLUDING COMING PLANNED ACTIVITIES, APPROVAL OF BIDS AND BID PACKETS for DISTRICT-WIDE BUILDING PROGRAM AND OTHER DECISIONS ASSOCIATED WITH THE BUILDING PROGRAM:  Including but not limited to any actions concerning facilities upgrades, re-building and design/construction decisions resulting from present and past building programs initiated by the district.
Presenter:  Henry Gideon
Description:  No Action is requested for this agenda. The attached Memo and Report are for INFORMATION ONLY.
VI.A.1. CONSIDER APPROVAL OF Bartlett Cocke  PO - Voss MS Site Clearing
Presenter:  Jim Martin
Description:  PROPOSED MOTION:  MOTION FOR BOERNE ISD TRUSTEES TO APPROVE THE EXPENDITURE OF UP TO $100,000 FOR VOSS MIDDLE SCHOOL INITIAL SITE CLEARING AND VARIOUS UTILITY WORK TO THE CONSTRUCTION MANAGER AT RISK, BARTLETT COCKE, G.C.
VI.A.2. Bond Project Updates & Monthly Report
Presenter:  Henry Gideon
VI.B. CONSIDER APPROVAL OF AUDITORS
Presenter:  Tish Grill
Description:  PROPOSED MOTION:
MOTION FOR BOERNE ISD BOARD OF TRUSTEES TO CONSIDER APPROVAL OF THE HIGHEST RANKING BIDDER - BELT, HARRIS, PECHACEK, LLP FOR AUDIT SERVICES BEGINNING JULY 1, 2017.
VI.C. CONSIDER APPROVAL OF THE INVESTMENT ADVISORY AGREEMENT WITH PATTERSON & ASSOCIATES
Presenter:  TISH GRILL
Description:  PROPOSED MOTION:  
MOVE THAT THE BISD BOARD OF TRUSTEES CONSIDER APPROVAL OF THE INVESTMENT ADVISORY AGREEMENT BETWEEN PATTERSON & ASSOCIATES AND BOERNE INDEPENDENT SCHOOL DISTRICT BEGINNING JULY 1, 2017 TO BE RENEWED ANNUALLY.
VII. MONTHLY REPORTS / HEARINGS
Description:  The following items are reports and are generally not action items – although some exceptions occur.  Board members may choose to take action with regard to the specific items listed.
VII.A. SUPERINTENDENT'S REPORTS
Presenter:  David Stelmazewski
Description:   Oral-The superintendent may update the Board on recent developments linked directly or indirectly to Board/Superintendent Calendar Year Goals in the following categories and including an Enrollment Update.
VII.A.1. Superintendent's Report May 15, 2017
VII.B. HEAR HB 5  COMMUNITY AND STUDENT ENGAGEMENT PRESENTATION (CaSE)
Presenter:  Sandra Radtke
VII.C. HEAR PRESENTATION / REPORT OF SUBSTANCE ABUSE AND SUICIDE PREVENTION, ACTIVITIES AND PLAN - Dr. Holly Robles
Presenter:  Dr. Holly Robles
VII.D. HEAR FEDERAL GRANTS REPORT 2016-2017 SY
Presenter:  Tami Charest
VII.E. RECEIVE MONTHLY FINANCIAL REPORT FROM THE BISD BUSINESS OFFICE AND BOARD ACTION ON FINANCIAL MATTERS DIRECTLY RELATED TO THOSE REPORTS (INCLUDING BUDGET AMENDMENTS, DONATIONS and TAX COLLECTION REPORT).
Presenter:  Tish Grill
Description:  PROPOSED MOTION:
I move that BISD approve the Budget Amendments and accept the Donation and Tax Collection reports as presented.
VII.F. REPORTS FROM BOARD MEMBERS - Including but not limited to activities in connection with Board appointed sub-committees, committees with Board representation, Board training and Board Operating Procedures.
Presenter:  Board President
Description:  Board Members may have updates on any recent activities and any developments within their subcommittees, workshops or training.
VIII. CONSENT AGENDA
Description:  The consent agenda provides the opportunity for the board to act quickly and collectively on routine matters so that valuable meeting time is preserved for other issues.

The board makes a Motion to approve all items, as presented, on the consent agenda unless an individual board member has an objection to approving any of the individual items listed.
Or Motion to approve any individual items on the consent agenda.
VIII.A. APPROVE METHOD OF PURCHASE, VENDOR SELECTION, PROPOSALS, AND/OR PRICES BASED ON DISTRICT ADMINISTRATION RECOMMENDATIONS
Description:  Propose Action:MOTION:   Move that BISD approve the specific recommendations of the administration with regard to the attached Bond Fund (613) Purchases and those which may exceed the $50,000 aggregated limit for 2016-2017; Approval of Vendor Selection, method of purchase and acceptance of recommended bid/proposal and price - as contained in the board packet.
VIII.B. APPROVAL OF MINUTES FROM PRIOR MEETINGS
Presenter:  Marcia Leach
Description:  MINUTES FROM PRIOR MEETING OF:
SPECIAL MEETINGS OF APRIL 2017
REGULAR MEETING OF APRIL 24, 2017
IX. FUTURE BUSINESS ITEMS
Presenter:  Board President
Description:  May 25, 2017 Special Meeting
Vote to Hire New Superintendent

June 19, 2017 Regular Board Meeting
Hold Budget Hearing for 2017-18 BISD BGT
Consider Approval of 2017-18 Budget
Proposed Tax Rate Hearing
Approve GMP/BOND
SHAC Report
Approvals if Needed:   
     Student Handbook, Student Code of Conduct, 
     Student Random Drug Testing Policy Booklet
Consider any TEA Waivers

July 2017
Possible Meeting - Bond Projects TBD
X. CLOSED SESSION - FURTHER DELIBERATION OR ACTION, IF ANY REGARDING CLOSED SESSION ITEMS.
Presenter:  Board President
XI. ADJOURNMENT
Description:  MOTION TO ADJOURN

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