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August 17, 2015 at 5:00 PM - Regular Meeting

Agenda
I. ESTABLISH QUORUM
Presenter:  Board President
Description:  The Board President ensures that a minimum of four board members are present. 
The President then states, for the record, the names of those present and those absent.

Dale Adams                       President
Donna Sharp                      Vice President
Maritza Gonzalez-Cooper  Secretary
Members                            Carlin Friar, Harry Lees, Alan Rich, Rich Sena
II. CLOSED SESSION
Notice is hereby given that a Regular Meeting of the Board of Trustees of the Boerne Independent School District, will be held on August 17, 2015, beginning at 5:00 p.m. at 123 W. Johns Road, Boerne, Texas.  The Closed Session will begin immediately after the opening of the meeting and followed by the public Open Session at approximately 6:30 p.m.  All final votes, actions, or decisions on the following items will be taken in open session meeting thereafter.
Description:  The Board will now recess into Closed Session Pursuant to Texas Government Code Chapter 551 of the Texas Open Meeting Act at approximately 5:00 p.m. for the following purposes:
II.A. PERSONNEL (551.074, .075, .082)
Description:  Proposed Motions for Specific Personnel Actions are listed in the Attachment.
II.A.1. RESIGNATIONS (including consideration of any settlement proposals with regard to current personnel)
II.A.2. APPOINTMENTS (All Professional staff hiring decisions including but not limited to teachers, counselors, administrators, coaches)
II.A.3. DISCUSSION OF PERSONNEL PERFORMANCE
II.A.4. DISCUSSION AND APPROVAL OF ANY STAFFING RECOMMENDATIONS FOR UPCOMING SCHOOL YEAR
II.B. DISCUSSION OF NEGOTIATED CONTRACTS OR AGREEMENTS FOR PROSPECTIVE GIFTS OR DONATIONS (551.073)
II.C. DISCUSS THE PURCHASE, LEASE AND VALUE OF REAL PROPERTY - INCLUDING But Not Limited To Negotiations on Purchasing Decisions With Regard To Land For New Campuses And Negotiated Contracts With Various Firms (551.072)
II.D. CONSULTATION WITH PRIVATE ATTORNEY ON MATTERS PERTAINING BUT NOT LIMITED TO ANY PENDING LITIGATION OR PERSONNEL MATTERS
III. OPEN SESSION - 6:30 p.m.
Presenter:  Board President
III.A. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE
Description:  Students have recessed for the summer; board members will lead the Pledge of Allegiance, and then a moment of silence will be observed.
III.B. APPROVAL OF AGENDA
The Board President will ask the members to indicate whether the order of the agenda, as presented is acceptable or whether changes to that order are proposed.
Description:  PROPOSED MOTION:
I move that the agenda be approved as presented or that the agenda be approved as presented.with the following change(s).
III.C. COMMENDATION OF STUDENTS, STAFF, COMMUNITY ACHIEVEMENTS
Description:   
III.D. CONSIDER ACTION, IF ANY, REGARDING ITEMS DISCUSSED IN CLOSED SESSION
         (as Listed Under Closed Session in this Notice)
Presenter:  Board President
IV. COMMENTS FROM VISITORS
Description:  Under district policy BED Local, citizens may address the Board by contacting the superintendent’s office prior to the meeting or by signing up just before the meeting is called to order. Note: Sign Up Sheet for Speakers is placed at the entrance to the Board Room and speakers must sign in to be heard.  Citizens may not address individual personnel concerns or other items that might infringe on the rights and privileges of others.
V. UNFINISHED / NEW BUSINESS
V.A. CONSIDER FACILITIES ISSUES INCLUDING COMING PLANNED ACTIVITIES, APPROVAL OF BIDS AND BID PACKETS for DISTRICT-WIDE BUILDING PROGRAM AND OTHER DECISIONS ASSOCIATED WITH THE BUILDING PROGRAM:  Including but not limited to any actions concerning facilities upgrades, re-building and design/construction decisions resulting from present and past building programs initiated by the district.
Presenter:  Jim Martin
V.B. CONSIDERATION AND APPROVAL TO AUTHORIZE THE SUPERINTENDENT TO NEGOTIATE SCOPE AND AGREEMENT WITH SELECTED ARCHITECTURAL FIRMS FOR LONG RANGE MASTER FACILITIES PLANNING
Presenter:  Henry Gideon
Description:  Proposed Motion:
Motion for the Board of Trustees to authorize the Superintendent to negotiate and contract for Long Range Master Facilities Planning beginning with Huckabee.
VI. MONTHLY REPORTS / HEARINGS
Description:  The following items are reports and are generally not action items – although some exceptions occur.  Board members may choose to take action with regard to the specific items listed.
VI.A. SUPERINTENDENT'S REPORTS:  Oral-The superintendent may update the Board on recent developments linked directly or indirectly to Board/Superintendent Calendar Year Goals in the following categories and including an Enrollment Update.
Presenter:  David Stelmazewski
VI.B. HEAR REPORT ON 2015 ACCOUNTABILITY RATINGS
Presenter:  Sandra Radtke
VI.C. CONSIDER FOR APPROVAL AND ANY ACTION ON PROPOSED BUDGET FOR 2015 - 2016 FISCAL YEAR
Presenter:  Tish Grill
Description:  Proposed Motion:
Motion to approve the Proposed Budget of $87,164,403 for the 2015 - 2016 Fiscal Year
VI.D. RECEIVE MONTHLY FINANCIAL REPORT FROM THE BISD BUSINESS OFFICE AND BOARD ACTION ON FINANCIAL MATTERS DIRECTLY RELATED TO THOSE REPORTS (INCLUDING BUDGET AMENDMENTS, TAX COLLECTION and DONATIONS REPORT).
Presenter:  Tish Grill
Description:  PROPOSED MOTION:
I move that BISD approve the Budget Amendments and accept the Tax and Donation reports as presented.
VI.E. REPORTS FROM BOARD MEMBERS - Including but not limited to activities in connection with Board appointed sub-committees, committees with Board representation, Board training and Board Operating Procedures.
Presenter:  Board President
Description:  Board Members may have updates on any recent activities and any developments within their subcommittees, workshops or training, to include an overview of STEM Committee work.
VI.E.1. Board to select Delegate to the TASB Annual Conference - Delegate Assembly
VII. CONSENT AGENDA
Description:  The consent agenda provides the opportunity for the board to act quickly and collectively on routine matters so that valuable meeting time is preserved for other issues.

The board makes a Motion to approve all items, as presented, on the consent agenda unless an individual board member has an objection to approving any of the individual items listed.
Or Motion to approve any individual items on the consent agenda.
VII.A. APPROVE CHANGES AND CORRECTIONS TO 2014 TAX ROLL
VII.B. APPROVE CHANGES AND CORRECTIONS TO TAX ROLLS FOR OTHER YEARS
VII.C. CONSIDER REQUESTS FOR TAX REFUND AND WAIVER OF PENALTIES AND INTEREST
VII.D. APPROVE METHOD OF PURCHASE, VENDOR SELECTION, PROPOSALS, AND/OR PRICES BASED ON DISTRICT ADMINISTRATION RECOMMENDATIONS
Presenter:  Tish Grill
Description:  PROPOSED: MOTION TO APPROVE VENDOR SELECTION & PURCHASE ORDERS AS RECOMMENDED.
VII.E. CONSIDER ANNUAL APPROVAL OF THE TEA CHAPTER 41 OPTION 3 AGREEMENT TO PURCHASE ATTENDANCE CREDITS ON OR BEFORE THE DUE DATE
Presenter:  Tish Grill
Description:  The purpose of this agreement, approved by the voters, is to enable the District to reduce its wealth per weighted student to a level that is not greater than the equalized wealth level as determined by the Commissioner of Education in accordance with Section 41.002, Education Code. A new ruling by TEA now requires the Board to approve the agreement in place on an annual basis in a regularly called meeting of the board.

Proposed Motion:  The Boerne ISD moves to approve the purchase of attendance credits on or before the due date in order to receive early agreement credits.
VII.F. CONSIDER APPROVAL OF PDAS AND T-TESS APPRAISAL CALENDARS AND DNA (REGULATION) FOR 2015-2016 SY
Presenter:  Sandra Radtke
VII.G. CONSIDER APPROVAL OF AMENDED CATASTROPHIC LEAVE PROGRAM
Presenter:  Craig Radtke
VII.H. CONSIDERAL APPROVAL OF RECOMMENDATIONS FOR THE DISTRICT'S LIABILITY INSURANCES
Presenter:  Craig Radtke
Description:  Proposed Recommendation and MOTION:
The District will continue its property and casualty insurance and worker’s compensation insurance with TASB for the coming 2015/2016 school year. 
VII.I. CONSIDER APPROVAL OF THE 2015-2016 STUDENT CODE OF CONDUCT
VII.J. APPROVAL OF MINUTES FROM PRIOR MEETING
Presenter:  Marcia Leach
Description:  PROPOSED MOTION:
MOTION TO APPROVE THE MINUTES as PRESENTED FROM THE:
REGULAR MEETING OF JUNE 15, 2015
OR with the following changes - if Changes are Required.
VIII. FUTURE BUSINESS ITEMS
Description:  September 4, 2015  Workshop
Board Team Building Retreat

September 21, 2015  Regular Meeting
Consider TEA Waivers for Class Size if Needed
Set Tax Rate
Update on Enrollment
Begin Nomination Phase for Election of Appraisal District Board of Directors (Bexar, Comal, Kendall) 

October 19, 2015  Regular Meeting
Report on TASB Annual Conference
Principal Recognition Month

November 16, 2015   Special Meeting
Approve Annual Audit

December 7, 2015   (Combined Nov-Dec Meeting)
Commendations
Report on Board Training Hours
IX. CLOSED SESSION - FURTHER DELIBERATION OR ACTION, IF ANY REGARDING CLOSED SESSION ITEMS.
X. OPEN SESSION - POSSIBLE ACTION REGARDING ANY CLOSED SESSION ITEMS.
XI. ADJOURNMENT
Description:  MOTION TO ADJOURN

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