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August 18, 2014 at 5:00 PM - Regular Meeting

Agenda
I. ESTABLISH QUORUM - 5:00 p.m.
Presenter:  Board President
Description:  The Board President ensures that a minimum of four board members are present. 
The President then states, for the record, the names of those present and those absent.

Ernie Pyles                       President
Susan Allen                      Vice President
Dale Adams                      Secretary
Members                          Maritza Gonzalez-Cooper, Alan Rich, Rich Sena, Donna Sharp
II. CLOSED SESSION
Notice is hereby given that a Regular Meeting of the Board of Trustees of the Boerne Independent School District, will be held on August 18, 2014, beginning at 5:00 p.m. at 123 W. Johns Road, Boerne, Texas.  The Closed Session will begin immediately after the opening of the meeting and followed by the public Open Session at approximately 6:30 p.m.  All final votes, actions, or decisions on the following items will be taken in open session meeting thereafter.
Presenter:  Board President
Description:  The Board will now recess into Closed Session Pursuant to Texas Government Code Chapter 551 of the Texas Open Meeting Act at approximately 5:00 p.m. for the following purposes:
II.A. PERSONNEL (551.074, .075, .082)
II.A.1. RESIGNATIONS (including consideration of any settlement proposals with regard to current personnel)
II.A.2. APPOINTMENTS (All Professional staff hiring decisions including but not limited to teachers, counselors, administrators, coaches)
II.A.3. DISCUSSION OF PERSONNEL PERFORMANCE - Superintendent's report to Board on any outstanding or newly developed individual personnel issues (including but not limited to individual evaluations of personnel performance) and opportunity for Board to query Superintendent on such issues
II.A.4. DISCUSSION AND APPROVAL OF ANY STAFFING RECOMMENDATIONS FOR UPCOMING SCHOOL YEAR
II.B. DISCUSS THE PURCHASE, LEASE AND VALUE OF REAL PROPERTY - INCLUDING But Not Limited To Negotiations on Purchasing Decisions With Regard To Land For New Campuses And Negotiated Contracts With Various Firms (551.072)
II.C. CONSULTATION WITH PRIVATE ATTORNEY ON MATTERS PERTAINING BUT NOT LIMITED TO ANY PENDING LITIGATION
II.D. UPDATE ON DISTRICT SAFETY, SECURITY AND CRISIS MANAGEMENT
II.E. DISCUSSION ON PRIORITY RANKING OF BISD-CITY-COUNTY TxDOT PROJECTS
III. OPEN SESSION - 6:30 p.m.
Presenter:  Board President
III.A. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE
III.B. APPROVAL OF AGENDA
The Board President will ask the members to indicate whether the order of the agenda, as presented is acceptable or whether changes to that order are proposed.
Description:  PROPOSED MOTION:
I move that the agenda be approved as presented.
(If a board member proposes a change to the order of the agenda, then the following might be used):

PROPOSED MOTION:
I move that we insert item(s)  of the agenda between item and item.
III.C. COMMENDATION OF STUDENTS, STAFF, AND COMMUNITY ACHIEVEMENTS
Presenter:  Board President
Description:   
IV. CONSIDER ACTION, IF ANY, REGARDING ITEMS DISCUSSED IN CLOSED SESSION
         (as Listed Under Closed Session in this Notice)
Presenter:  Board President
V. COMMENTS FROM VISITORS
Presenter:  Board President
Description:  Under district policy BED Local, citizens may address the Board by contacting the superintendent’s office prior to the meeting or by signing up just before the meeting is called to order. Note: Sign Up Sheet for Speakers is placed at the entrance to the Board Room.  Citizens may not address individual personnel concerns or other items that might infringe on the rights and privileges of others.
VI. UNFINISHED / NEW BUSINESS
VI.A. CONSIDER FACILITIES ISSUES INCLUDING COMING PLANNED ACTIVITIES, APPROVAL OF BIDS AND BID PACKETS for DISTRICT-WIDE BUILDING PROGRAM AND OTHER DECISIONS ASSOCIATED WITH THE BUILDING PROGRAM:  Including but not limited to any actions concerning facilities upgrades, re-building and design/construction decisions resulting from present and past building programs initiated by the district.
VI.A.1. Consider approval of the“Guaranteed Maximum Price,” or GMP, for the New Fabra Elementary School site clearing Package 1.
Presenter:  Jim Martin
Description:  Proposed Motion:
Motion to approve GMP of $326,012.00 as submitted by Bartlett Cocke General Contractor for the New Fabra Elementary School site clearing Package 1.
VI.B. CONSIDER APPROVAL OF RESOLUTION OF THE BOARD TO SUSPEND PORTIONS OF EIE(LOCAL) FOR THE 2014–15 SCHOOL YEAR ONLY
Presenter:  Sandra Radtke
Description:  Proposed Motion:
MOVE FOR BISD BOARD TO  APPROVE PROPOSED RESOLUTION TO SUSPEND PORTIONS OF EIE(LOCAL) FOR THE 2014–15 SCHOOL YEAR ONLY
Attachments: (1)
VII. MONTHLY REPORTS / HEARINGS
Description:  The following items are reports and are generally not action items – although some exceptions occur.  Board members may choose to take action with regard to the specific items listed.
VII.A. SUPERINTENDENT'S REPORTS:  Oral-The superintendent may update the Board on recent developments linked directly or indirectly to Board/Superintendent Calendar Year Goals in the following categories
Presenter:  David Stelmazewski
VII.A.2. Accountability Report and EHBC(Legal) Compliance
Presenter:  Sandra Radtke
Description:  Board Members will hear the 2014 accountability report which will include the opportunity for board and public to consider results of End of Course Accelerated Instruction - an EHBC(Legal) Compliance.
VII.B. UPDATE ANY ACTION ON 2014-15 BUDGET AND PROPOSED TAX RATE
Presenter:  Bruce Revell
VII.C. RECEIVE MONTHLY FINANCIAL REPORT FROM THE BISD BUSINESS OFFICE AND BOARD ACTION ON FINANCIAL MATTERS DIRECTLY RELATED TO THOSE REPORTS (INCLUDING TAX COLLECTION REPORT, DONATIONS and BUDGET AMENDMENTS)
Presenter:  Bruce Revell
Description:  PROPOSED MOTION:
I move that BISD approve the Budget Amendments and accept the Donation reports as presented.
VII.D. REPORTS FROM BOARD MEMBERS - Including but not limited to activities in connection with Board appointed sub-committees, committees with Board representation, Board training and Board Operating Procedures.
Presenter:  Board President
Description:  Board Members may have updates on any recent activities and any developments within their subcommittees, workshops or training, etc.
.
VII.E. UPDATE ON TASA/TASB ANNUAL CONFERENCE PREPARATIONS and SELECTION OF  DELEGATES TO ASSEMBLY
The Board will choose their delegate and alternate to the TASB Legislative process (for participation in the annual convention.)
VIII. CONSENT AGENDA
Description:  The consent agenda provides the opportunity for the board to act quickly and collectively on routine matters so that valuable meeting time is preserved for other issues.

The board makes a Motion to approve all items, as presented, on the consent agenda unless an individual board member has an objection to approving any of the individual items listed.
Or Motion to approve any individual items on the consent agenda.
VIII.A. APPROVE CHANGES AND CORRECTIONS TO 2013 TAX ROLL
VIII.B. APPROVE CHANGES AND CORRECTIONS TO TAX ROLLS FOR OTHER YEARS
VIII.C. CONSIDER REQUESTS FOR TAX REFUND AND WAIVER OF PENALTIES AND INTEREST
VIII.D. APPROVE METHOD OF PURCHASE, VENDOR SELECTION, PROPOSALS, AND/OR PRICES BASED ON DISTRICT ADMINISTRATION RECOMMENDATIONS
Presenter:  Bruce Revell
Description:  Propose Action:
MOTION:   Move that BISD approve the specific recommendations of the administration with regard to the attached Bond Fund (613) Purchases and those which may exceed the $50,000 aggregated limit for 2014-2015; Approval of Vendor Selection, method of purchase, acceptance of recommended bid/proposal and price - as contained in the board packet.
VIII.E. APPROVE PDAS TEACHER EVALUATION CALENDAR/LIST OF APPRAISERS AND ESTABLISH CONTRACT RENEWAL DATES
Description:  Proposed Motion:
Move that BISD approve the PDAS calendar and list of appraisers for 2014/2015 as contained in the board packet and that BISD establish the contract proposed renewal/non-renewal deadlinedate for 2014/2015 as May 22, 2015.
VIII.F. CONSIDER APPROVAL OF TASB LOCAL UPDATE #100 AT FIRST READING
Description:  Proposed Motion:
Move that BISD add, revise, or delete local policies as recommended by TASB Policy Service and according to the Instruction Sheet for TASB Localized Policy Manual Update 100 at this First Reading.
Attachments: (1)
VIII.G. ADOPTION OF UPDATED EMERGENCY OPERATIONS PLAN
VIII.H. APPROVAL OF MINUTES FROM PRIOR MEETINGS
Presenter:  Marcia Leach
Description:  MOTION:  TO APPROVE THE MINUTES FROM THE FOLLOWING MEETINGS as PRESENTED;
SPECIAL MEETING OF MAY 29, 2014
SPECIAL MEETING OF JUNE 3, 2014
REGULAR MEETING OF JUNE 16, 2014
SPECIAL JOINT MEETING OF JULY 10, 2014
OR if Changes are Required:
MOTION:   TO APPROVE THE MINUTES FROM PRIOR MEETINGS AS PRESENTED with the following changes . . .
IX. FUTURE BUSINESS ITEMS
Presenter:  Board President
Description:  SEPT 5, 2014 Team Building Workshop
Board Team Building Retreat

SEPT 15, 2014 Regular Meeting
Consider TEA Waivers for Class Size if needed
Hold Tax Hearing and Set Tax Rate
Update on Enrollment
ACT Report
Any TASB Convention Updates - Dallas Convention Center
Approve LDU 100 at Second Reading
Investment Report

SEPT 22, 2014 Level III Employee Hearing

OCT 20, 2014   Regular Meeting
Report on TASB Annual Conference
Principal Recognition Month
Approve District's Audit for FY 2013-14

NOVEMBER 2014 Special Meeting
Alternate Date of Audit Approval

DECEMBER 1, 2014
Report on Board Training Hours

JANUARY 12, 2015
Superintendent Evaluation

JANUARY 19, 2015
State of the District
School Board Appreciation Month
Enrollment Update
Call School Board Election
X. CLOSED SESSION - FURTHER DELIBERATION OR ACTION, IF ANY REGARDING CLOSED SESSION ITEMS.
Presenter:  Board President
XI. OPEN SESSION
XII. ADJOURNMENT
Description:  MOTION TO ADJOURN

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