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October 21, 2013 at 5:00 PM - Regular Meeting

Agenda
I. ESTABLISH QUORUM - 5:00 p.m.
Presenter:  Board President
Description:  The Board President ensures that a minimum of four board members are present. 
The President then states, for the record, the names of those present and those absent.

Alan Rich                          President
Richard Elkins                Vice President
Susan Allen                     Secretary
Members                         Dale Adams, Maritza Gonzalez-Cooper, Bob Ogle, Ernie Pyles
II. CLOSED SESSION
Notice is hereby given that a Regular Meeting of the Board of Trustees of the Boerne Independent School District, will be held on October 21, 2013, beginning at 5:00 p.m. at 123 W. Johns Road, Boerne, Texas.  The Closed Session will begin immediately after the opening of the meeting and followed by the public Open Session at approximately 6:30 p.m.  All final votes, actions, or decisions on the following items will be taken in open session meeting thereafter.
Presenter:  Board President
Description:  The Board will now recess into Closed Session Pursuant to Texas Government Code Chapter 551 of the Texas Open Meeting Act at approximately 5:00 p.m. for the following purposes:
II.A. PERSONNEL (551.074, .075, .082)
II.A.1. RESIGNATIONS (including consideration of any settlement proposals with regard to current personnel)
II.A.2. APPOINTMENTS (All Professional staff hiring decisions including but not limited to teachers, counselors, administrators, coaches)
II.A.3. DISCUSSION OF PERSONNEL PERFORMANCE - Superintendent's report to Board on any outstanding or newly developed individual personnel issues (including but not limited to individual evaluations of personnel performance) and opportunity for Board to query Superintendent on such issues
II.A.4. DISCUSSION AND APPROVAL OF ANY STAFFING RECOMMENDATIONS FOR UPCOMING SCHOOL YEAR
II.B. DISCUSS THE PURCHASE, LEASE AND VALUE OF REAL PROPERTY - INCLUDING But Not Limited To Negotiations on Purchasing Decisions With Regard To Land For New Campuses And Negotiated Contracts With Various Firms (551.072)
II.C. CONSULTATION WITH PRIVATE ATTORNEY ON MATTERS PERTAINING BUT NOT LIMITED TO ANY PENDING LITIGATION
III. OPEN SESSION - 6:30 p.m.
Presenter:  Board President
III.A. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE
Fair Oaks Ranch Elementary School Early Act Officers will lead the Pledge of Allegiance to the American and Texas flags and then a moment of silence will be observed.
III.B. APPROVAL OF AGENDA
The Board President will ask the members to indicate whether the order of the agenda, as presented is acceptable or whether changes to that order are proposed
Description:  PROPOSED MOTION:
I move that the agenda be approved as presented.
(If a board member proposes a change to the order of the agenda, then the following might be used):

PROPOSED MOTION:
I move that we insert item(s)  of the agenda between item and item.
III.C. COMMENDATION OF STUDENTS, STAFF, AND COMMUNITY ACHIEVEMENTS
Presenter:  Board President
Description:  Principal Appreciation - Governor's Proclamation for Month of October
Safe Schools Week in Texas - Governor's Proclamation for October 20-26, 2013
IV. CONSIDER ACTION, IF ANY, REGARDING ITEMS DISCUSSED IN CLOSED SESSION
         (as Listed Under Closed Session in this Notice)
Presenter:  Board President
V. COMMENTS FROM VISITORS
Presenter:  Board President
Description:  Under district policy BED Local, citizens may address the Board by contacting the superintendent’s office prior to the meeting or by signing up just before the meeting is called to order. Note: Sign Up Sheet for Speakers is placed at the entrance to the Board Room.  Citizens may not address individual personnel concerns or other items that might infringe on the rights and privileges of others.
VI. MONTHLY REPORTS / HEARINGS
Description:  The following items are reports and are generally not action items – although some exceptions occur.  Board members may choose to take action with regard to the specific items listed.
VI.A. OPTIONAL:  Comments From Professional Organizations (i.e. BOERNE CLASSROOM TEACHERS ASSOCIATION (BCTA) AND ASSOCIATION OF TEXAS PROFESSIONAL EDUCATORS (ATPE)
VI.B. PUBLIC HEARING TO DISCUSS DISTRICT’S PROPOSED ACQUISITION OF DESIGNATED PARK LAND FOR USE AS AN ELEMENTARY SCHOOL SITE (IN COMPLIANCE WITH CHAPTER 26 OF THE TEXAS PARKS AND WILDLIFE CODE) WITH CONSIDERATON OF ADOPTING RESOLUTION REGARDING THE DISTRICT’S PROPOSED USE OF PUBLIC PARK LAND
Description:  MOTION:  To adopt the Resolution regarding the District’s proposed use of public park land.
VI.C. RECEIVE MONTHLY FINANCIAL REPORT FROM THE BISD BUSINESS OFFICE AND BOARD ACTION ON FINANCIAL MATTERS DIRECTLY RELATED TO THOSE REPORTS (INCLUDING TAX COLLECTION REPORT, DONATIONS and BUDGET AMENDMENTS)
Presenter:  Bruce Revell
Description:  PROPOSED MOTION:
I move that Budget Amendments be approved and Donations accepted as presented.
VI.D. SUPERINTENDENT'S REPORTS: Oral-The superintendent may update the Board on recent developments linked directly or indirectly to Board/Superintendent Calendar Year Goals in the following categories:
Presenter:  David Stelmazewski
VI.D.1. Teacher Innovations:  Rhonda Voulgaris, BMSS, Technology in Math Tiered Activities
VI.D.2. C & I Strategic Planning Update
VI.E. REPORTS FROM BOARD MEMBERS - Including But Not Limited To Any Activities In Connection With The Board Appointed Sub-Committees For Salary/Benefits/Budget, Transportation/Safety, Superintendent Evaluation, Audit Oversight, Communications, Facilities Planning, Workforce Readiness, Hispanic Advisory, etc., Board Training and the Development of Board Operating Procedures
Presenter:  Board President
Description:  Board Members will have updates on their recent participation at their Annual TASA/TASB Conference and any developments within their subcommittees.
VII. CONSENT AGENDA
Description:  The consent agenda provides the opportunity for the board to act quickly and collectively on routine matters so that valuable meeting time is preserved for other issues.

The board makes a Motion to approve all items, as presented, on the consent agenda unless an individual board member has an objection to approving any of the individual items listed.
Or Motion to approve any individual items on the consent agenda.
VII.A. APPROVE CHANGES AND CORRECTIONS TO 2013 TAX ROLL
VII.B. APPROVE CHANGES AND CORRECTIONS TO TAX ROLLS FOR OTHER YEARS
VII.C. CONSIDER REQUESTS FOR TAX REFUND AND WAIVER OF PENALTIES AND INTEREST
VII.D. APPROVE METHOD OF PURCHASE, VENDOR SELECTION, PROPOSALS, AND/OR PRICES BASED ON DISTRICT ADMINISTRATION RECOMMENDATIONS
Presenter:  Bruce Revell
Description:  Propose Action:
MOTION:   Move that BISD approve the specific recommendations of the administration with regard to the attached Bond Purchases and any which may exceed the $50,000 aggregated limit for 2013-2014;  and (if needed) Approval of Vendor Selection, Contract Extensions, method of purchase, acceptance of recommended bid/proposal and price - as contained in the board packet.
Attachments: (1)
VII.E. CONSIDER APPROVAL OF 2013-14 CODE OF CONDUCT WITH LEGISLATIVE REVISIONS
VII.F. CONSIDER APPROVAL OF 2013 SHAC COMMITTEE MEMBERSHIP
VII.G. APPROVE DISTRICT 2013-14 IMA ADOPTION TEAMS
Presenter:  Sandra Radtke
Description:  MOTION:  TO APPROVE THE DISTRICT 2013-14 IMA ADOPTION TEAMS
Attachments: (1)
VII.H. APPROVAL OF MINUTES FROM SEPTEMBER 16, 2013 MEETING
Presenter:  Marcia Leach
Description:  MOTION:  TO APPROVE THE MINUTES FROM REGULAR MEETING OF SEPTEMBER 16, 2013
OR if Changes are Required
MOTION:  TO APPROVE THE MINUTES FROM REGULAR MEETING OF SEPTEMBER 16, 2013 with the following changes.
Attachments: (1)
VIII. UNFINISHED / NEW BUSINESS
VIII.A. CONSIDER FACILITIES ISSUES INCLUDING COMING PLANNED ACTIVITIES, APPROVAL OF BIDS AND BID PACKETS for DISTRICT-WIDE BUILDING PROGRAM AND OTHER DECISIONS ASSOCIATED WITH THE BUILDING PROGRAM:  Including but not limited to any actions concerning facilities upgrades, re-building and design/construction decisions resulting from present and past building programs initiated by the district.
Presenter:  Don Tillis
VIII.A.1. Consider approval of the “Guaranteed Maximum Price,” or GMP, for the track resurfacing at Champion High School
Description:  MOTION: To approve the GMP price for the track resurfacing as submitted by Bartlett-Cocke, General Contractor
VIII.A.2. Consider approval of the schematic design for Fair Oaks Ranch Elementary School office reconfiguration to improve operations for the District-Wide Security upgrade
Description:  MOTION: For approval of the schematic design for Fair Oaks Ranch Elementary School office reconfiguration.
VIII.A.3. Consider approval of the “Guaranteed Maximum Price,” or GMP, for the construction of a metal cover for the batting cages at both high schools
Description:  MOTION: For approval of the GMP as submitted by Bartlett-Cocke for the construction of two batting cage covers at both high schools
VIII.A.4. Consider adoption of a BISD “prevailing wage rate” for the 2013 Bond construction program.
Description:  MOTION: To approve adoption of the U.S. Labor Wage Rates for Kendall County to be used for the Bond construction projects
IX. FUTURE BUSINESS ITEMS
Presenter:  Board President
Description: 
NOVEMBER 18, 2013  Special Meeting
Approval of District AUDIT

NOVEMBER 18, 2013  Board Candidate Workshop Meeting
Open to Public - Board Service

DECEMBER 2, 2013  Board Workshop Meeting

DECEMBER 2, 2013  Regular Meeting
Presentation of Bond 2013 Appreciation
Report on Board Training Hours
Possible 1st Reading Local Update 98 (if received)
Cast Ballots for Appraisal District Board

JANUARY 13, 2014  Special Meeting
Superintendent Evaluation

JANUARY 20, 2014  Regular Meeting
State of the District
School Board Appreciation Month
Enrollment Update
Annual AEIS Report
Call School Board Election
X. CLOSED SESSION - FURTHER DELIBERATION OR ACTION, IF ANY REGARDING CLOSED SESSION ITEMS.
Presenter:  Board President
XI. OPEN SESSION
XII. ADJOURNMENT
Description:  MOTION TO ADJOURN

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