August 19, 2013 at 5:00 PM - Regular Meeting
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I. ESTABLISH QUORUM - 5:00 p.m.
Presenter:
Board President
Description:
The Board President ensures that a minimum of four board members are present.
The President then states, for the record, the names of those present and those absent. Alan Rich President Richard Elkins Vice President Susan Allen Secretary Members Dale Adams, Maritza Gonzalez-Cooper, Bob Ogle, Ernie Pyles |
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II. CLOSED SESSION
Notice is hereby given that a Regular Meeting of the Board of Trustees of the Boerne Independent School District, will be held on August 19, 2013, beginning at 5:00 p.m. at 123 W. Johns Road, Boerne, Texas. The Closed Session will begin immediately after the opening of the meeting and followed by the public Open Session at approximately 6:30 p.m. All final votes, actions, or decisions on the following items will be taken in open session meeting thereafter.
Presenter:
Board President
Description:
The Board will now recess into Closed Session Pursuant to Texas Government Code Chapter 551 of the Texas Open Meeting Act at approximately 5:00 p.m. for the following purposes:
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II.A. PERSONNEL (551.074, .075, .082)
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II.A.1. RESIGNATIONS (including consideration of any settlement proposals with regard to current personnel)
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II.A.2. APPOINTMENTS (All Professional staff hiring decisions including but not limited to teachers, counselors, administrators, coaches)
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II.A.3. CONSIDER APPROVAL OF CONTRACT DECISIONS FOR TEACHERS / OTHER PROFESSIONALS
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II.A.4. DISCUSSION OF PERSONNEL PERFORMANCE - Superintendent's report to Board on any outstanding or newly developed individual personnel issues (including but not limited to individual evaluations of personnel performance) and opportunity for Board to query Superintendent on such issues
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II.A.5. DISCUSSION AND APPROVAL OF ANY STAFFING RECOMMENDATIONS FOR UPCOMING SCHOOL YEAR
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II.B. DISCUSS THE PURCHASE, LEASE AND VALUE OF REAL PROPERTY - INCLUDING But Not Limited To Negotiations on Purchasing Decisions With Regard To Land For New Campuses And Negotiated Contracts With Various Firms (551.072)
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II.C. CONSULTATION WITH PRIVATE ATTORNEY ON MATTERS PERTAINING BUT NOT LIMITED TO ANY PENDING LITIGATION
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III. OPEN SESSION - 6:30 p.m.
Presenter:
Board President
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III.A. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE
The Board will lead the Pledge of Allegiance to the American and Texas flags and then observe a moment of silence. Students have recessed for the summer.
Attachments:
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III.B. APPROVAL OF AGENDA
The Board President will ask the members to indicate whether the order of the agenda, as presented is acceptable or whether changes to that order are proposed
Description:
PROPOSED MOTION:
I move that the agenda be approved as presented. (If a board member proposes a change to the order of the agenda, then the following might be used): PROPOSED MOTION: I move that we insert item(s) of the agenda between item and item. |
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III.C. COMMENDATION OF STUDENTS, STAFF, AND COMMUNITY ACHIEVEMENTS
Presenter:
Board President / Presenter
Description:
Mr. Victor Contreras with Leadership TASB (LTASB) has requested opportuntiy to present Richard Elkins a certificate of acheivement on becoming a Master Trustee.
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IV. CONSIDER ACTION, IF ANY, REGARDING ITEMS DISCUSSED IN CLOSED SESSION
(as Listed Under Closed Session in this Notice)
Presenter:
Board President
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V. COMMENTS FROM VISITORS
Presenter:
Board President
Description:
Citizens may sign up, in advance of the meeting, to make comments to the board. Note: there is a New Sign Up sheet for Speakers. Citizens should either contact the superintendent’s assistant (Marcia Leach 357-2010) one week prior to the meeting or sign-in just prior to the meeting with the sheet provided in the rear of the board room. Citizens may not address individual personnel concerns or other items that might infringe on the rights and privileges of others.
PROPOSED ACTION: The following citizens have asked to speak to the Board on various topics: Cathie Meadows, Boerne Performing Arts - In support of student programs Dave Judson, Commander, VFW - In support of encouraging district-wide participation in Essay Competitions & invitations to veterans into classrooms at appropriate times in curriculum to broaden the learning experience. Jeanne Russell, Property Taxes Board members should listen to the viewpoint(s) presented. Unless the specific item is listed elsewhere on the agenda, and in accordance with the law, the board must refrain from further discussion or action. Under district policy BED Local, citizens may address the Board by contacting the superintendent’s office prior to the meeting or by signing up just before this meeting began tonight, using the sheet provided for that purpose. That sign-up sheet is located at the entrance to this Board Room. |
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VI. MONTHLY REPORTS / HEARINGS
Description:
The following items are reports and are generally not action items – although some exceptions occur. Board members may choose to take action with regard to the specific items listed.
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VI.A. OPTIONAL: Comments From Professional Organizations (i.e. BOERNE CLASSROOM TEACHERS ASSOCIATION (BCTA) AND ASSOCIATION OF TEXAS PROFESSIONAL EDUCATORS (ATPE)
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VI.B. RECEIVE MONTHLY FINANCIAL REPORT FROM THE BISD BUSINESS OFFICE AND BOARD ACTION ON FINANCIAL MATTERS DIRECTLY RELATED TO THOSE REPORTS (INCLUDING TAX COLLECTION REPORT, DONATIONS and BUDGET AMENDMENTS)
Presenter:
Bruce Revell
Description:
PROPOSED MOTION: I move that Budget Amendments be approved and Donations accepted as presented. |
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VI.C. CONDUCT REQUIRED ANNUAL REPORT ON FINANCIAL INTEGRITY SYSTEM (FIRST)
Presenter:
Bruce Revell, Assistant Superintendent, Business & Finance
Attachments:
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VI.D. UPDATE AND ANY ACTION ON 2013-2014 BUDGET - INCLUDING ANY SALARY/BENEFIT DECISIONS
Presenter:
Bruce Revell
Description:
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VI.E. SUPERINTENDENT'S REPORTS: Oral-The superintendent may update the Board on recent developments linked directly or indirectly to Board/Superintendent Calendar Year Goals in the following categories:
Presenter:
David Stelmazewski
Attachments:
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VI.F. REPORTS FROM BOARD MEMBERS - Including But Not Limited To Any Activities In Connection With The Board Appointed Sub-Committees For Salary/Benefits/Budget, Transportation/Safety, Superintendent Evaluation, Audit Oversight, Communications, Facilities Planning, Workforce Readiness, Hispanic Advisory, etc., Board Training and the Development of Board Operating Procedures
Presenter:
Board President
Description:
Board Members will have discussion on any developments within their subcommittees.
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VI.G. DISCUSS NAMING POLICY AND OPPORTUNITIES
Presenter:
ALAN RICH
Attachments:
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VI.H. UPDATE ON TASA/TASB ANNUAL CONFERENCE PREPARATIONS and SELECTION OF DELEGATES TO ASSEMBLY
Description:
The Board will choose their delegate and alternate to the TASB Legislative process
(for participation in the annual convention.) The deadline for Delegate and Alternate designations is September 20, 2013. The Delegate Assembly takes place Saturday, September 28, 2013. Also, the Board may wish to discuss plans associated with attending the annual TASB/TASA conference in Dallas, Texas 2011 TASA/TASB Convention Dallas Convention Center September 27 - 29, 2013 |
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VII. CONSENT AGENDA
Description:
The consent agenda provides the opportunity for the board to act quickly and collectively on routine matters so that valuable meeting time is preserved for other issues.
The board makes a Motion to approve all items, as presented, on the consent agenda unless an individual board member has an objection to approving any of the individual items listed. Or Motion to approve any individual items on the consent agenda. |
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VII.A. APPROVE CHANGES AND CORRECTIONS TO 2013 TAX ROLL
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VII.B. APPROVE CHANGES AND CORRECTIONS TO TAX ROLLS FOR OTHER YEARS
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VII.C. CONSIDER REQUESTS FOR TAX REFUND AND WAIVER OF PENALTIES AND INTEREST
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VII.D. APPROVE METHOD OF PURCHASE, VENDOR SELECTION, PROPOSALS, AND/OR PRICES BASED ON DISTRICT ADMINISTRATION RECOMMENDATIONS
Presenter:
Bruce Revell
Description:
Propose Action:
MOTION: Move that BISD approve the specific recommendations of the administration with regard to: Purchases which exceed the $50,000 aggregated limit for 2013-2014; and (if needed) Approval of Vendor Selection, Contract Extensions, method of purchase, acceptance of recommended bid/proposal and price - as contained in the board packet. |
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VII.E. APPROVE PDAS TEACHER EVALUATION CALENDAR/LIST OF APPRAISERS AND ESTABLISH CONTRACT RENEWAL DATES
Description:
Motion:
Move that BISD approve the PDAS calendar and list of appraisers for 2013/14 as contained in the board packet and that BISD establish the contract proposed renewal/non-renewal deadline date for 2013/14 as May 23, 2014.
Attachments:
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VII.F. CONSIDER APPROVAL OF TASB Local Update 97 at First Reading
Presenter:
Superintendent
Description:
Motion:
Move that BISD add, revise, or delete local policies as recommended by TASB Policy Service and according to the Instruction Sheet for TASB Localized Policy Manual Update 97 at First reading.
Attachments:
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VII.G. APPROVE RESOLUTION TO CONTINUE 4-H ADJUNCT FACULTY AGREEMENT WITH NEW COUNTY EXTENSION AGENT
Presenter:
Superintendent
Description:
Motion to Approve:
Adjunct Faculty Agreement Resolution regarding Extracurricular Status of 4-H Organization
Attachments:
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VII.H. APPROVAL OF MINUTES FROM PRIOR MEETINGS
Presenter:
Marcia Leach
Description:
Provided by separate document
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VIII. UNFINISHED / NEW BUSINESS
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VIII.A. CONSIDER FACILITIES ISSUES INCLUDING COMING PLANNED ACTIVITIES, APPROVAL OF BIDS AND BID PACKETS for DISTRICT-WIDE BUILDING PROGRAM AND OTHER DECISIONS associated with Building Program: Including but not limited to any Actions Concerning Facilities Upgrades, Re-Building and design/construction decisions resulting from present and past building programs initiated by the district.
Description:
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VIII.A.1. Construction Management @ Risk & Consultant Groups
Presenter:
Don Tillis
Attachments:
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VIII.A.2. Bond Project Updates
Presenter:
Don Tillis
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IX. FUTURE BUSINESS ITEMS
Presenter:
Board President
Description:
AUG. 22, 2013 Parent Level III Hearing
SEPT. 6, 2013 Board Team Building Retreat (a.m. meeting only) SEPT. 16, 2013 Regular Board Meeting · Hold Tax Hearing · Set Tax Rate · Update on enrollment |
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X. CLOSED SESSION - FURTHER DELIBERATION OR ACTION, IF ANY REGARDING CLOSED SESSION ITEMS.
Presenter:
Board President
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XI. OPEN SESSION
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XII. ADJOURNMENT
Description:
MOTION TO ADJOURN
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