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May 20, 2013 at 6:30 PM - Regular Meeting

Agenda
I. ESTABLISH QUORUM
Presenter:  Board President
Description:  The Board President ensures that a minimum of four board members are present. 
The President then states, for the record, the names of those present and those absent.

Jennifer Christianson    President
Richard Elkins                Vice President
Ernie Pyles                      Secretary
Members                         Susan Allen, Ron McBee, Bob Ogle, Alan Rich
II. OPEN SESSION
II.A. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE
Presenter:  Boerne & Champion HS Student Council Students
Description:  Students from campus organizations traditionally lead the Board and Visitors in the Pledge of Allegiance
to the American and Texas flags and then observe a moment of silence. 
Tonight we have Boerne HS and Champion HS Student Council students to perform that honor.
II.B. APPROVAL OF AGENDA
Description:  The Board President will ask the members to indicate whether the order of the agenda, as presented is acceptable or whether changes to that order are proposed.

PROPOSED MOTION:
I move that the agenda be approved as presented.
(If a board member proposes a change to the order of the agenda, then the following might be used):

PROPOSED MOTION:
I move that we insert item(s)  of the agenda between item and item.
II.C. COMMENDATIONS FOR STUDENTS/STAFF ACCOMPLISHMENTS                     
Description:  This Month:
TASB Media Honor Roll:
Brian Cartwright, Kerry Barboza, Boerne Star
Marie Hicks, HC Weekly
Outgoing Board members
BHS - Tennis Mixed Doubles
BHS - Track & Field
BHS, State UIL Choir Soloists
BMS- North TSA State Champions
BMSN Nat'l History Competition
CHS - Academic Octathlon
CHS - Track & Field
CHS FCCLA
CHS- Tennis Girls Doubles
CHS, State UIL Solo and Ensemble Choir
CHS, State UIL Solo and Ensemble Band
DestiNation Imagination - Fabra, FORES, BHS Teams
HS - TSA State Champions
SkillsUSA Automotive                         


                                                      BOARD RECESS TO DISTRICT OFFICE - BOARD ROOM

II.D. CONSIDERATION AND APPROVAL OF A RESOLUTION CANVASSING THE RETURNS AND DECLARING THE RESULTS OF A BOND ELECTION; AND OTHER MATTERS IN CONNECTION THEREWITH
Presenter:  Staci Decker, Kendall County Election Administrator
Description:  MOVE THAT THE BOERNE ISD BOARD OF TRUSTEES ADOPT A RESOLUTION CANVASSING THE RETURNS AND DECLARING THE RESULTS OF A BOND ELECTION HELD MAY 11, 2013 AS PRESENTED BY THE ELECTION OFFICIAL FOR KENDALL COUNTY ELECTIONS.
II.E. CANVASS ELECTION RETURNS FROM MAY 11, 2013 TRUSTEE ELECTION
Presenter:  Staci Decker, Kendall County Election Administrator
Description:  MOVE THAT BISD BOARD OF TRUSTEES ACCEPT AND CERTIFY THE ELECTION RESULTS AS REPORTED BY THE PRESIDING KENDALL COUNTY ELECTION OFFICIAL.
II.F. SWEAR IN ELECTED BOARD MEMBERS
Presenter:  Debbie Hudson, Justice of the Peace
Description:  PROPOSED ACTION:
Board witnesses the swearing in of the Trustees as conducted by JP Debbie Hudson. 
II.G. CONDUCT ANNUAL RE-ORGANIZATION OF BOARD for purposes of electing President, Vice President and Secretary
Presenter:  David Stelmazewski, Superintendent
Description:  In accordance with Board policy, the Trustees must elect officers on an annual basis at the May Board meeting.  The offices are as follows:  President, Vice President, and Secretary.
 
By tradition, the Superintendent conducts the election – asking for nominees and then for a show of hands on the candidates nominated.   Trustees are free to nominate a slate of officers rather than individual names/positions – provided there aren’t multiple nominees for one or more of the positions.    
III. COMMENTS FROM VISITORS
Description:  Citizens may sign up, in advance of the meeting, to make comments to the board.  Note: there is a New Sign Up sheet for Speakers.  Citizens should either contact the superintendent’s assistant (Marcia Leach 357-2010) one week prior to the meeting or sign-in just prior to the meeting with the sheet provided in the rear of the board room.  Citizens may not address individual personnel concerns or other items that might infringe on the rights and privileges of others.
 
PROPOSED ACTION:
 
Board members should listen to the viewpoint(s) presented. Unless the specific item is listed elsewhere on the agenda, and in accordance with the law, the board must refrain from further discussion or action.
 
Here is a condensed statement that the Board President might choose to read before speakers present their views.  It is a paraphrased version of the longer Walsh/Anderson text supplied to us previously:
 
Under district policy BED Local, citizens may address the Board by contacting the superintendent’s office prior to the meeting or by signing up just before this meeting began tonight, using the sheet provided for that purpose.  That sign-up sheet is located at the entrance to this Board Room.
 
This item on the agenda provides a time for citizens, staff, or students to provide their comments to the Board.  No personal attacks or complaints against members of the community or employees will be permitted during this public comment period.  Complaints against employees are governed by Board Policy GF Local, which generally requires such subjects to be placed on the agenda in Closed Session under the personnel section and only after the appropriate steps (chain of command) has been followed.
 
In the interest of time, those individuals who speak are permitted to do so for a maximum of 5 minutes. Groups of people may designate one spokesperson for a group. Normally, the entire public comment section is limited to no more than 30 minute.   Please remember we have a long agenda tonight.  We appreciate your commitment to the schools by attending and participating in tonight’s meeting!

 
IF SOMEONE BEGINS MAKING INAPPROPRIATE COMMENTS:  
I’m sorry, but I must ask you to discuss only those issues that do not involve individual personnel, noting that Board policy and state law stipulates that personnel items are discussed in Executive Session unless specifically authorized by the person about whom a complaint is made – and with the assent of the Board.  This will ensure that both your rights and their rights are protected.  According to Board policy, any individual personnel concerns should be addressed at the lowest level possible and may be appealed to the Board after all such requirements have been met.  If you will speak with the superintendent after tonight’s meeting, he will be glad to answer any questions you might have about the most appropriate steps for resolving any personnel issues you may have. 
If you would like to continue speaking, please do so, but we request that you avoid any comments about individual personnel.   
 
Thank you.
IV. MONTHLY REPORTS / HEARINGS
Description:  The following items are reports and are generally not action items – although some exceptions occur.  Board members may choose to take action with regard to the specific items listed.
IV.A. OPTIONAL : COMMENTS FROM PROFESSIONAL ORGANIZATIONS (I.E. BOERNE CLASSROOM TEACHERS ASSOCIATION (BCTA) AND ASSOCIATION OF TEXAS PROFESSIONAL EDUCATORS (ATPE)
Description:  The Co-Presidents of the Boerne Classroom Teachers Association (BCTA) and the President of the Association of Texas Professional Educators (ATPE) are afforded the opportunity, each month, to address the board on topics of interest to those groups.

Mary Longoria and Gail Theis -- will serve as Co-Presidents of the local chapter of the BCTA. Teri Nail is the President of our local ATPE.

As with other such items, the Board may not deliberate or take action on any such items unless the item is listed separately on the agenda.
IV.B. RECEIVE MONTHLY FINANCIAL REPORT FROM THE BISD BUSINESS OFFICE AND BOARD ACTION ON FINANCIAL MATTERS DIRECTLY RELATED TO THOSE REPORTS (INCLUDING TAX COLLECTION REPORT, DONATIONS and BUDGET AMENDMENTS)
Presenter:  Bruce Revell
Description: 
PROPOSED MOTION:
I move that Budget Amendments be approved and Donations accepted as presented.
IV.C. SUPERINTENDENT'S REPORTS: Oral-The superintendent may update the Board on recent developments linked directly or indirectly to Board/Superintendent Calendar Year Goals in the following categories:
Presenter:  David Stelmazewski
IV.D. HEAR INNOVATIVE TEACHER PRESENTATIONS and PRINCIPAL INITIATIVES;
IV.D.1. Sandi Killo FORES Principal will present campus initiatives
Presenter:  Sandi Killo, Principal, FORES
IV.D.2. Chris Brantner Fabra teacher will present classroom innovations with Blogging
Presenter:  Fabra Teacher
IV.D.3. Tina Mikrut and Tracy Tully -  Kendall Teachers will present classroom innovations entitled
Science Instruction through Project Based Learning
Presenter:  Kendall Teachers
IV.E. REPORTS FROM BOARD MEMBERS - Including But Not Limited To Any Activities In Connection With The Board Appointed Sub-Committees For Salary/Benefits/Budget, Transportation/Safety, Superintendent Evaluation, Audit Oversight, Communications, Facilities Planning, Workforce Readiness, Hispanic Advisory, etc. and the Development of Board Operating Procedures
Presenter:  Board President
Description:  Board Members will have discussion on any developments within their subcommittees.  A revised roster of those subcommittees is attached to this agenda.  Consideration to realign the subcommittees with the election of 2 new members.
V. CONSENT AGENDA
Description:  The consent agenda provides the opportunity for the board to act quickly and collectively on routine matters so that valuable meeting time is preserved for other issues.

The board makes a Motion to approve all items, as presented, on the consent agenda unless an individual board member has an objection to approving any of the individual items listed.
Or Motion to approve any individual items on the consent agenda.
V.A. APPROVE CHANGES AND CORRECTIONS TO 2012 TAX ROLL
V.B. APPROVE CHANGES AND CORRECTIONS TO TAX ROLLS FOR OTHER YEARS
V.C. CONSIDER REQUESTS FOR TAX REFUND AND WAIVER OF PENALTIES AND INTEREST
V.D. APPROVE METHOD OF PURCHASE, VENDOR SELECTION, PROPOSALS, AND/OR PRICES BASED ON DISTRICT ADMINISTRATION RECOMMENDATIONS
Presenter:  Bruce Revell
Description:  Propose Action:
MOTION:
Move that BISD approve the specific recommendations of the administration with regard to:
Purchases which exceed the $50,000 aggregated limit for 2012-2013;) and (if needed) Approval of Vendor Selection, method of purchase, acceptance of recommended bid/proposal and price - as contained in the board packet.
V.E. CONSIDER ANY BUS RENTAL REQUESTS FOR SUMMER 2013
Description:  Motion:
Move that BISD approve the summer bus rental request as contained in the board packet.
Attachments: (1)
V.F. APPROVAL OF MINUTES FROM PRIOR MEETINGS
Presenter:  Marcia Leach
VI. UNFINISHED / NEW BUSINESS
VI.A. CONSIDER FACILITIES ISSUES INCLUDING COMING PLANNED ACTIVITIES, APPROVAL OF BIDS AND BID PACKETS for DISTRICT-WIDE BUILDING PROGRAM AND OTHER DECISIONS associated with Building Program: Including but not limited to any Actions Concerning Facilities Upgrades, Re-Building and design/construction decisions resulting from present and past building programs initiated by the district.
Description: 

 

VII. FUTURE BUSINESS ITEMS
Description:  June 5, 2013        Special Meeting - Bond Actions / Board Workshop
June 17, 2013      Regular Board Meeting
Rep. Doug Miller Speaker - to provide Legislative Updates
Board Approval of expedited wavier for the 3rd round of accelerated instruction (during 1st 6 weeks of school)
HOLD FEDERAL PROGRAM EXPENDITURES HEARING; APPROVE USE of THOSE FUNDS for 2012/13
HOLD REQUIRED BUDGET/TAX HEARING – FOR FISCAL YEAR 2013 BISD BUDGET; CONSIDER APPROVAL OF THE BUDGET THEREAFTER
Update on Strategic Planning Initiative
Update on Enrollment
Student Handbook Approval (if ready)
Student Code of Conduct Approval (if ready)
Student Drug Testing Policy Booklet Approval (if needed)

JUN or AUG, 2013    Board Team Building Retreat (Date TBD)
JULY                           No Scheduled Meetings
AUGUST 19, 2013    Regular Board Meeting
Conduct (second) Budget Hearing based on final Appraisal values and adopt amended budget as necessary.
Review anticipated student enrollment for fall semester
Approve list of PDAS (teacher evaluation) appraisers and set contract renewal deadlines
Approve class size waivers for submission to state (if needed)
Receive final testing results on student achievement scores for previous school year
VIII. CLOSED SESSION 
In addition to any items listed above that may be appropriately discussed in a Closed Session, the board will likely convene in closed session to discuss the following. All final votes, actions, or decisions on the following items will be taken in open meeting thereafter. Pursuant to Texas Government Code Chapter 551 of the Texas Open Meeting Act for the following purpose:
VIII.A. PERSONNEL (551.074, .075, .082)
VIII.A.1. RESIGNATIONS (including consideration of any settlement proposals with regard to current personnel)
VIII.A.2. APPOINTMENTS (All Professional staff hiring decisions including but not limited to teachers, counselors, administrators, coaches)
VIII.A.3. CONSIDER APPROVAL OF CONTRACT DECISIONS FOR TEACHERS / OTHER PROFESSIONALS
Presenter:  David Stelmazewski
VIII.A.4. DISCUSSION OF PERSONNEL PERFORMANCE - Superintendent's report to Board on any outstanding or newly developed individual personnel issues (including but not limited to individual evaluations of personnel performance) and opportunity for Board to query Superintendent on such issues
VIII.A.5. DISCUSSION AND APPROVAL OF ANY STAFFING RECOMMENDATIONS FOR UPCOMING SCHOOL YEAR
VIII.B. DISCUSS THE PURCHASE, LEASE AND VALUE OF REAL PROPERTY - INCLUDING But Not Limited To Negotiations on Purchasing Decisions With Regard To Land For New Campuses And Negotiated Contracts With Various Firms (551.072)
IX. OPEN SESSION - FURTHER DELIBERATION OR ACTION, IF ANY, REGARDING CLOSED SESSION ITEMS
X. ADJOURNMENT

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