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February 25, 2013 at 6:30 PM - Regular Meeting

Agenda
I. ESTABLISH QUORUM
Presenter:  Board President
Description:  The Board President ensures that a minimum of four board members are present. 
The President then states, for the record, the names of those present and those absent.

Jennifer Christianson    President
Richard Elkins                Vice President
Ernie Pyles                      Secretary
Members                         Susan Allen, Ron McBee, Bob Ogle, Alan Rich
II. OPEN SESSION
II.A. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE
Presenter:  Curington Elementary
Description:  Students from campus organizations traditionally lead the Board and Visitors in the Pledge of Allegiance
to the American and Texas flags and then observe a moment of silence. 
Tonight we have Curington Elementary students to perform that honor.
Attachments: (1)
II.B. APPROVAL OF AGENDA
Description:  The Board President will ask the members to indicate whether the order of the agenda, as presented is acceptable or whether changes to that order are proposed.

PROPOSED MOTION:
I move that the agenda be approved as presented.
(If a board member proposes a change to the order of the agenda, then the following might be used):

PROPOSED MOTION:
I move that we insert item(s)  of the agenda between item and item.
II.C. COMMENDATIONS FOR STUDENTS/STAFF ACCOMPLISHMENTS
Presenter:  Jennifer Christianson
Description:  This Month:
Campus Teachers & District Teacher of the Year
John McDonald, Honorable Mention, State Braille Competition


III. COMMENTS FROM VISITORS
Description:  Citizens may sign up, in advance of the meeting, to make comments to the board.  Note: there is a New Sign Up sheet for Speakers.  Citizens should either contact the superintendent’s assistant (Marcia Leach 357-2010) one week prior to the meeting or sign-in just prior to the meeting with the sheet provided in the rear of the board room.  Citizens may not address individual personnel concerns or other items that might infringe on the rights and privileges of others.
 
PROPOSED ACTION:
 
Board members should listen to the viewpoint(s) presented. Unless the specific item is listed elsewhere on the agenda, and in accordance with the law, the board must refrain from further discussion or action.
 
Here is a condensed statement that the Board President might choose to read before speakers present their views.  It is a paraphrased version of the longer Walsh/Anderson text supplied to us previously:
 
Under district policy BED Local, citizens may address the Board by contacting the superintendent’s office prior to the meeting or by signing up just before this meeting began tonight, using the sheet provided for that purpose.  That sign-up sheet is located at the entrance to this Board Room.
 
This item on the agenda provides a time for citizens, staff, or students to provide their comments to the Board.  No personal attacks or complaints against members of the community or employees will be permitted during this public comment period.  Complaints against employees are governed by Board Policy GF Local, which generally requires such subjects to be placed on the agenda in Closed Session under the personnel section and only after the appropriate steps (chain of command) has been followed.
 
In the interest of time, those individuals who speak are permitted to do so for a maximum of 5 minutes. Groups of people may designate one spokesperson for a group. Normally, the entire public comment section is limited to no more than 30 minute.   Please remember we have a long agenda tonight.  We appreciate your commitment to the schools by attending and participating in tonight’s meeting!

 
IF SOMEONE BEGINS MAKING INAPPROPRIATE COMMENTS:  
I’m sorry, but I must ask you to discuss only those issues that do not involve individual personnel, noting that Board policy and state law stipulates that personnel items are discussed in Executive Session unless specifically authorized by the person about whom a complaint is made – and with the assent of the Board.  This will ensure that both your rights and their rights are protected.  According to Board policy, any individual personnel concerns should be addressed at the lowest level possible and may be appealed to the Board after all such requirements have been met.  If you will speak with the superintendent after tonight’s meeting, he will be glad to answer any questions you might have about the most appropriate steps for resolving any personnel issues you may have. 
If you would like to continue speaking, please do so, but we request that you avoid any comments about individual personnel.   
 
Thank you.
IV. MONTHLY REPORTS / HEARINGS
Description:  The following items are reports and are generally not action items – although some exceptions occur.  Board members may choose to take action with regard to the specific items listed.
IV.A. OPTIONAL : COMMENTS FROM PROFESSIONAL ORGANIZATIONS (I.E. BOERNE CLASSROOM TEACHERS ASSOCIATION (BCTA) AND ASSOCIATION OF TEXAS PROFESSIONAL EDUCATORS (ATPE)
Description:  The Co-Presidents of the Boerne Classroom Teachers Association (BCTA) and the President of the Association of Texas Professional Educators (ATPE) are afforded the opportunity, each month, to address the board on topics of interest to those groups.

Mary Longoria and Gail Theis -- will serve as Co-Presidents of the local chapter of the BCTA. Teri Nail is the President of our local ATPE.

As with other such items, the Board may not deliberate or take action on any such items unless the item is listed separately on the agenda.

RELATION TO STRATEGIC PLAN AND/OR SUPERINTENDENT ONE YEAR GOALS:  
Giving this voice to teachers is related to the portion of the strategic plan calling for enhanced recruitment and retention of a high quality teaching force. 
IV.B. RECEIVE MONTHLY FINANCIAL REPORT FROM THE BISD BUSINESS OFFICE AND BOARD ACTION ON FINANCIAL MATTERS DIRECTLY RELATED TO THOSE REPORTS (INCLUDING TAX COLLECTION REPORT, DONATIONS and BUDGET AMENDMENTS)
Presenter:  Bruce Revell
Description: 
PROPOSED MOTION:
I move that Budget Amendments be approved and Donations accepted as presented.
IV.C. SUPERINTENDENT'S REPORTS: Oral-The superintendent may update the Board on recent developments linked directly or indirectly to Board/Superintendent Calendar Year Goals in the following categories:
Presenter:  David Stelmazewski
IV.D. HEAR INNOVATIVE TEACHER PRESENTATIONS and PRINCIPAL INITIATIVES;
IV.D.1. Troy Sonnen, BMSN Teacher will present classroom innovations
Presenter:  Troy Sonnen, BMSN Teacher
IV.D.2. Jerry Kasprzak, BMSS Teacher will present classroom innovations
Presenter:  Jerry Kasprzak, BMSS Teacher
Description:  Jerry Kasprzak, Science, History teacher
IV.D.3. Ellie Maxwell, CCES Principal will present campus initiatives
Presenter:  Ellie Maxwell, CCES Principal
IV.E. HEAR K-2 LITERACY REPORT
Presenter:  Betsy Ilgenfritz, Reading Coordinator
Description:  Betsy will provide slide details next week (in Board Book update)
IV.F. HEAR REPORT ON 2012 STAAR 3-8 RESULTS
Presenter:  Sandra Radtke, Assistant Superintendent, Curriculum & Instruction
Description:  Sandra Radtke will provide details of the attached report.
Attachments: (1)
IV.G. ANNOUNCE ANNUAL TRUSTEE TRAINING HOURS ACHIEVED
Presenter:  Jennifer Christianson, Board President
Description:  Board President announces to the public the trustee hours acheived (each exceeded the minimum requirements).  This previously reported in the December meeting.
IV.H. REPORTS FROM BOARD MEMBERS - Including But Not Limited To Any Activities In Connection With The Board Appointed Sub-Committees For Salary/Benefits/Budget, Transportation/Safety, Superintendent Evaluation, Audit Oversight, Communications, Facilities Planning, Workforce Readiness, Hispanic Advisory, etc. and the Development of Board Operating Procedures
Presenter:  Jennifer Christianson
Description:  Board Members will have discussion on any developments within their subcommittees.  A revised roster of those subcommittees is attached to this agenda.
V. CONSENT AGENDA
Description:  The consent agenda provides the opportunity for the board to act quickly and collectively on routine matters so that valuable meeting time is preserved for other issues.

The board makes a Motion to approve all items, as presented, on the consent agenda unless an individual board member has an objection to approving any of the individual items listed.
Or Motion to approve any individual items on the consent agenda.
V.A. APPROVE CHANGES AND CORRECTIONS TO 2012 TAX ROLL
V.B. APPROVE CHANGES AND CORRECTIONS TO TAX ROLLS FOR OTHER YEARS
V.C. CONSIDER REQUESTS FOR TAX REFUND AND WAIVER OF PENALTIES AND INTEREST
V.D. APPROVE METHOD OF PURCHASE, VENDOR SELECTION, PROPOSALS, AND/OR PRICES BASED ON DISTRICT ADMINISTRATION RECOMMENDATIONS
Presenter:  Bruce Revell
Description:  Propose Action:
MOTION:
Move that BISD approve the specific recommendations of the administration with regard to:
Purchases which exceed the $50,000 aggregated limit for 2012-2013;  and Review attached CIQ Conflict of Interest Questionnaire.
V.E. BOARD APPROVAL OF SPECIAL ED CORRECTIVE IMPROVEMENT PLAN (CIP) as a result of its TEA on-site audit of October 2012
Presenter:  DeNette Krawczynski
Description:  Boerne ISD received a TEA on-site audit for special education in October 2012.   The audit found no compliance issues within the review of special education audit files.  Monitors remarked this was the first district audited in five years where no compliance issues were found.  They did report three areas for BISD to monitor and address due to indicator scores in the Performance Based Monitoring Analysis System (PBMAS). Over-representation of Hispanic students in special education was one area of concern.  BISD scored an indicator of 3 in this area out of a possible 0 to 3. As a solution to correct this issue, BISD staff will be improving and standardizing our Response to Intervention (RtI) process. The other areas noted were with discretionary placements of special education students in ISS and OSS.  BISD only scored an indicator 1 on both of these out of a possible 0 to 3, but the numbers had increased from one year to the next.  As a solution we will be monitoring our numbers of special education students discretionary placements into ISS and OSS.  We will also be developing and providing a system of behavioral interventions for campuses. Attached is  the Corrective Improvement Plan (CIP) submitted to TEA.  The CIP addresses the issues we will be working on during this year and next year as a result of the TEA audit and PBMAS scores.  The CIP requires School Board approval.
VI. UNFINISHED / NEW BUSINESS
VI.A. CONSIDER FACILITIES ISSUES INCLUDING COMING PLANNED ACTIVITIES, APPROVAL OF BIDS AND BID PACKETS for DISTRICT-WIDE BUILDING PROGRAM AND OTHER DECISIONS associated with Building Program: Including but not limited to any Actions Concerning Facilities Upgrades, Re-Building and design/construction decisions resulting from present and past building programs initiated by the district.
Presenter:  Don Tillis
Description: 

No action anticipated

VI.B. CONSIDER ANY MATTERS REQUIRING ACTION FOR THE GENERAL ELECTION OF SCHOOL BOARD TRUSTEES FOR MAY 11, 2013 and OTHER MATTERS INCIDENT TO CONDUCTING THE ELECTION.
Presenter:  Marcia Leach
Description:  No Action required at this time.  Candidate packets have been prepared and distributed to those who have requested them.  March 1st at 5 p.m. is the deadline to file for a place on the ballot.
VI.C. CONSIDERATION OF ANY MATTERS  REQUIRING ACTION IN THE CALLING OF A BOND ELECTION TO BE HELD BY THE BOERNE INDEPENDENT SCHOOL DISTRICT, ON MAY 11, 2013.
Presenter:  Marcia Leach
Description:  No Action is anticipated at this time. 
Information sessions are being presented throughout the district for campus staff and faculty, in addition to PTO parent memberships.  Community organizations are being contacted as well as those contacting the district office specifically to have information presented to their groups.
VI.D. CONSIDER APPROVAL FOR TASB RECOMMENDED LOCAL UPDATE 96 AT FIRST READING (WHICH INCLUDES LOCAL POLICIES DEC, EFAA AND FEB)
Presenter:  David Stelmazewski, Superintendent
Description:  Note: Included in the details of the packet are Local Policies DEC ( employee personal or sick leave use); EFAA (recommendations pertaining to selection and adoption of instructional materials reflecting the new instructional materials allotment system put into place during 82nd Legislative Session 2011).
VI.E. CONSIDER LOCAL MEDIA NOMINATION FOR RECOGNITION BY THE TEXAS ASSOCIATION OF SCHOOL BOARDS IN THE 2013 MEDIA HONOR ROLL PROGRAM
Presenter:  Jennifer Christianson, Superintendent
Description:  Board members will consider local nominee, submit nomination form and resolution by the April 1, 2013 deadline.
VII. FUTURE BUSINESS ITEMS
Presenter:  Jennifer Christianson
Description:  March 25, 2013 Regular Board Meeting
Contract  decisions for Administrators and other professionals
Update on Strategic Planning Initiative (Region 20 facilitators)
Update on Enrollment
Update on Trustee Candidate Election

April 15, 2013    Regular Board Meeting
Contract  decisions for Teachers and other professionals
Update on Strategic Planning Initiative (April 26 - 27 Facilitated by ESC Region 20)
Update on Enrollment

VIII. CLOSED SESSION 
In addition to any items listed above that may be appropriately discussed in a Closed Session, the board will likely convene in closed session to discuss the following. All final votes, actions, or decisions on the following items will be taken in open meeting thereafter. Pursuant to Texas Government Code Chapter 551 of the Texas Open Meeting Act for the following purpose:
VIII.A. PERSONNEL (551.074, .075, .082)
VIII.A.1. RESIGNATIONS (including consideration of any settlement proposals with regard to current personnel)
VIII.A.2. APPOINTMENTS (All Professional staff hiring decisions including but not limited to teachers, counselors, administrators, coaches)
VIII.A.3. DISCUSS SUPERINTENDENT EVALUATION AND CONTRACT AS SUBMITTED BY BOARD.
Presenter:  Jennifer Christianson
VIII.A.4. DISCUSSION OF PERSONNEL PERFORMANCE - Superintendent's report to Board on any outstanding or newly developed individual personnel issues (including but not limited to individual evaluations of personnel performance) and opportunity for Board to query Superintendent on such issues
VIII.A.5. DISCUSSION AND APPROVAL OF ANY STAFFING RECOMMENDATIONS FOR UPCOMING SCHOOL YEAR
VIII.B. DISCUSS THE PURCHASE, LEASE AND VALUE OF REAL PROPERTY - INCLUDING But Not Limited To Negotiations on Purchasing Decisions With Regard To Land For New Campuses And Negotiated Contracts With Various Firms (551.072)
VIII.C. THE BOARD WILL MEET WITH ITS ATTORNEY TO DISCUSS THE STATUS OF PENDING LITIGATION in the cases styled: Sandra Jennings v. Boerne Independent School District;  NO. SA-12-CA-411-FB-PMA in the United States District Court for the Western District of Texas, San Antonio Division and In the Court of Appeals, for the Fourth District of Texas at San Antonio, Appeal Cause No. 04-12-00845-CV; Sandra Jennings vs. Robert Scott in his Official Capacity as Commissioner of Education and Boerne Independent School District, On Appeal from the 216th Judicial District Court, Kendall County, Texas
Presenter:  David Stelmazewski, Superintendent
IX. OPEN SESSION - FURTHER DELIBERATION OR ACTION, IF ANY, REGARDING CLOSED SESSION ITEMS
IX.A. THE BOARD WILL CONSIDER AND TAKE POSSIBLE ACTION CONCERNING PENDING LITIGATION in the case styled: Sandra Jennings v. Boerne Independent School District;  NO. SA-12-CA-411-FB-PMA in the United States District Court for the Western District of Texas, San Antonio Division
Presenter:  Jennifer Christianson, Board President
X. ADJOURNMENT

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