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September 17, 2012 at 6:30 PM - Regular Meeting

Agenda
I. ESTABLISH QUORUM
Description:  The Board President ensures that a minimum of four board members are present. 
The President then states, for the record, the names of those present and those absent.

Jennifer Christianson    President
Richard Elkins                Vice President
Ernie Pyles                      Secretary
Members                         Susan Allen, Ron McBee, Bob Ogle, Alan Rich
II. OPEN SESSION
II.A. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE
Presenter:  Cibolo Creek Elementary
Description:  Students from campus organizations traditionally lead the Board and Visitors in the Pledge of Allegiance to the American and Texas flags and then observe a moment of silence.  Tonight we have Cibolo Creek Elementary students to perform that honor.
II.B. APPROVAL OF AGENDA
Description:  The Board President will ask the members to indicate whether the order of the agenda, as presented is acceptable or whether changes to that order are proposed.

PROPOSED MOTION:
I move that the agenda be approved as presented.
(If a board member proposes a change to the order of the agenda, then the following might be used):

PROPOSED MOTION:
I move that we insert item(s)  of the agenda between item and item.
II.C. APPROVAL OF MINUTES FROM PRIOR MEETINGS
Presenter:  Marcia Leach
Description:  PROPOSED MOTION(S): 
 
I move the minutes be approved as presented for the following Regular Meetings;
I move the minutes be approved as presented for the following Special Meetings;
 
ALTERNATIVE MOTION:
I move the minutes be approved as presented, with any modification for the following meeting(s):
Motion seconded;
Any abstentions (due to absence);
Motion carried.
II.D. COMMENDATIONS FOR STUDENTS/STAFF ACCOMPLISHMENTS
Presenter:  Jennifer Christianson
Description:  UIL Academic Team from Boerne High School - State Champions
Next Month:
Jonna McRedmond, Boerne Middle School North, 2012-2013 SACU - KENS 5 ExCEL Golden Apple Award
III. COMMENTS FROM VISITORS
Description:  Citizens may sign up, in advance of the meeting, to make comments to the board.  Note: there is a New Sign Up sheet for Speakers.  Citizens should either contact the superintendent’s assistant (Marcia Leach 357-2010) one week prior to the meeting or sign-in just prior to the meeting with the sheet provided in the rear of the board room.  Citizens may not address individual personnel concerns or other items that might infringe on the rights and privileges of others.
 
PROPOSED ACTION:
 
Board members should listen to the viewpoint(s) presented. Unless the specific item is listed elsewhere on the agenda, and in accordance with the law, the board must refrain from further discussion or action.
 
Here is a condensed statement that the Board President might choose to read before speakers present their views.  It is a paraphrased version of the longer Walsh/Anderson text supplied to us previously:
 
Under district policy BED Local, citizens may address the Board by contacting the superintendent’s office prior to the meeting or by signing up just before this meeting began tonight, using the sheet provided for that purpose.  That sign-up sheet is located at the entrance to this Board Room.
 
This item on the agenda provides a time for citizens, staff, or students to provide their comments to the Board.  No personal attacks or complaints against members of the community or employees will be permitted during this public comment period.  Complaints against employees are governed by Board Policy GF Local, which generally requires such subjects to be placed on the agenda in Closed Session under the personnel section and only after the appropriate steps (chain of command) has been followed.
 
In the interest of time, those individuals who speak are permitted to do so for a maximum of 5 minutes. Groups of people may designate one spokesperson for a group. Normally, the entire public comment section is limited to no more than 30 minute.   Please remember we have a long agenda tonight.  We appreciate your commitment to the schools by attending and participating in tonight’s meeting!

 
IF SOMEONE BEGINS MAKING INAPPROPRIATE COMMENTS:  
I’m sorry, but I must ask you to discuss only those issues that do not involve individual personnel, noting that Board policy and state law stipulates that personnel items are discussed in Executive Session unless specifically authorized by the person about whom a complaint is made – and with the assent of the Board.  This will ensure that both your rights and their rights are protected.  According to Board policy, any individual personnel concerns should be addressed at the lowest level possible and may be appealed to the Board after all such requirements have been met.  If you will speak with the superintendent after tonight’s meeting, he will be glad to answer any questions you might have about the most appropriate steps for resolving any personnel issues you may have. 
If you would like to continue speaking, please do so, but we request that you avoid any comments about individual personnel.   
 
Thank you.
IV. MONTHLY REPORTS / HEARINGS
Description:  The following items are reports and are generally not action items – although some exceptions occur.  Board members may choose to take action with regard to the specific items listed.
IV.A. OPTIONAL: COMMENTS FROM PROFESSIONAL ORGANIZATIONS (I.E. BOERNE CLASSROOM TEACHERS ASSOCIATION (BCTA) AND ASSOCIATION OF TEXAS PROFESSIONAL EDUCATORS (ATPE)
Description:  The Co-Presidents of the Boerne Classroom Teachers Association (BCTA) and the President of the Association of Texas Professional Educators (ATPE) are afforded the opportunity, each month, to address the board on topics of interest to those groups.

Mary Longoria and Gail Theis -- will serve as Co-Presidents of the local chapter of the BCTA. Teri Nail is the President of our local ATPE.

As with other such items, the Board may not deliberate or take action on any such items unless the item is listed separately on the agenda.

RELATION TO STRATEGIC PLAN AND/OR SUPERINTENDENT ONE YEAR GOALS:  
Giving this voice to teachers is related to the portion of the strategic plan calling for enhanced recruitment and retention of a high quality teaching force. 
IV.B. SUPERINTENDENT'S REPORTS: Oral-The superintendent may update the Board on recent developments linked directly or indirectly to Board/Superintendent Calendar Year Goals in the following categories:
Presenter:  David Stelmazewski
Attachments: (1)
IV.B.1. Student Achievement
Presenter:  David Stelmazewski
Description:  The Superintendent will provide an update on ACT College Readiness results as well as some emphasis on Campus Highlights.
IV.B.2. Management of the district
Presenter:  David Stelmazewski
Description:  The Superintendent will provide an update on enrollment figures and Long Range Planning efforts.
IV.B.3. Master Planning efforts
Description:  See Update to Goals
IV.B.4. Personal Development
Description:  See update to Goals
IV.C. UPDATE ON THE HERFF ROAD PROJECT BENEFIT TO BISD TRANSPORTATION
Description:  David Uecker will provide benefit to BISD Transportation by completion of the Herff Road Project;
Commissioner Gene Miertschin will provide overview of Herff Road project
Attachments: (1)
IV.D. CONDUCT REQUIRED ANNUAL REPORT ON FINANCIAL INTEGRITY SYSTEM (FIRST)
Presenter:  Bruce Revell
Description: 

In accordance with state law and as a part of its regularly scheduled September 17, 2012 Regular Board meeting, Boerne ISD will address this annual report & district's performance on the State Financial Integrity Rating System of Texas.  Boerne ISD is currently rated "Superior Achievement".

The detail of the report is provided in the attachment.  Bruce Revell will provide the board with the detail on the structure and analysis of the rating the district received.  The public is invited to attend and provide comment. 

IV.E. REPORTS FROM BOARD MEMBERS - Including But Not Limited To Any Activities In Connection With The Board Appointed Sub-Committees For Salary/Benefits/Budget, Transportation/Safety, Superintendent Evaluation, Audit Oversight, Communications, Facilities Planning, Workforce Readiness, Hispanic Advisory, etc. and the Development of Board Operating Procedures
Presenter:  Jennifer Christianson
Description:  Board Members will have discussion on the development of Board Operating Procedures - a work in progress begun in their Team Building Training Workshop earlier this month.  In addition, the Board Sub-committees have been updated and further discussion may take place on those.
IV.F. BOARD ADOPTION OF CODE OF ETHICS AND PRINCIPLES OF GOOD PRACTICE
Presenter:  Jennifer Christianson
Description:  Board members plan to adopt a Code of Ethics and Principles of Good Practice in this meeting.
See attached documents developed from their Team Building workshop over the summer.
V. CONSENT AGENDA
V.A. APPROVE CHANGES AND CORRECTIONS TO 2012 TAX ROLL
V.B. APPROVE CHANGES AND CORRECTIONS TO TAX ROLLS FOR OTHER YEARS
V.C. CONSIDER REQUESTS FOR TAX REFUND AND WAIVER OF PENALTIES AND INTEREST
V.D. RECEIVE MONTHLY FINANCIAL REPORT FROM THE BISD BUSINESS OFFICE AND BOARD ACTION ON FINANCIAL MATTERS DIRECTLY RELATED TO THOSE REPORTS (INCLUDING TAX REPORT, DONATIONS and BUDGET AMENDMENTS)
Presenter:  Bruce Revell
Description:  Bruce Revell will provide complete financial report in this section based on recommended agenda placement changes.
V.E. REPORT, HEARING AND ACTION WITH REGARD TO SETTING THE DISTRICT TAX RATE FOR 2012-13
Presenter:  Bruce Revell
Description:  Proposed Motion:     Move that BISD approve the following resolutions as contained in the board packet, with regard to setting the Boerne ISD tax rate for the 2012-13 school year at:  
$1.04 M&O Rate, and $ .254 I & S Rate
V.F. APPROVE METHOD OF PURCHASE, VENDOR SELECTION, PROPOSALS, AND/OR PRICES BASED ON DISTRICT ADMINISTRATION RECOMMENDATIONS
Presenter:  Bruce Revell
Description:  Board approval on purchases over an aggregate amount of $50,000 with ESC Region 20 are required action this month and approval of Interlocal Participation Agreements.  See attached.
MOTION:
Move that BISD approve the specific recommendations of the administration with regard to:
Purchases which exceed the $50,000 aggregated limit for 2012-2013 and Approval of Vendor Selection, method of purchase, acceptance of recommended bid/proposal and price - as contained in the board packet.
V.G. ANNUAL APPROVAL / UPDATE ON DISTRICT INVESTMENT REPORT (INCLUDING POLICIES, INVESTMENT OFFICER TRAINING)
Presenter:  Bruce Revell
Description:  Investment Policy provided by separate document.

Motion to approve the District Investment Report (INCLUDING POLICIES, INVESTMENT OFFICER TRAINING)  for 2012-2013 as provided by separate document.
V.H. CONSIDER ADOPTION OF ADMINISTRATIVE POLICY CONCERNING USE OF TECHNOLOGY BY BISD EMPLOYEES AND BOARD MEMBERS
Presenter:  David Stelmazewski
Description:  MOTION:   BOARD MOVES TO CONSIDER ADOPTION OF ADMINISTRATIVE POLICY CONCERNING USE OF TECHNOLOGY BY BISD EMPLOYEES AND BOARD MEMBERS AS PRESENTED IN THE BOARD PACKET.
V.I. CONSIDER AND APPROVE REQUEST FOR TEA MAXIMUM CLASS SIZE EXCEPTION / WAIVER
Presenter:  Sandra Radtke
Description:  MOTION:  MOVE THAT BISD CONSIDER AND APPROVE REQUEST FOR TEA MAXIMUM CLASS SIZE EXCEPTION / WAIVER AS RECOMMENDED BY THE ADMINISTRATION
VI. UNFINISHED / NEW BUSINESS
VI.A. CONSIDER FACILITIES ISSUES INCLUDING COMING PLANNED ACTIVITIES, APPROVAL OF BIDS AND BID PACKETS for DISTRICT-WIDE BUILDING PROGRAM AND OTHER DECISIONS associated with Building Program: Including but not limited to any Actions Concerning Facilities Upgrades, Re-Building and design/construction decisions resulting from present and past building programs initiated by the district.
Presenter:  Don Tillis
Description: 

Don Tillis will present update on High School Choice.

Proposed Motion:  Move that BISD approve the recommendation to extend the High School and Middle School choice through the 2014/2015 school year.  Middle School choice is for the area north of Hwy 46 as presented.

VII. FUTURE BUSINESS ITEMS:
Description: 

October 15, 2012
Approve District's Audit
Report from Board members on TASB Convention

Combined Nov - December 3, 2012 Regular Meeting
Hold AEIS Report Hearing (if received from state)
Report on Board Training hours (as of end of year)

VIII. CLOSED SESSION
In addition to any items listed above that may be appropriately discussed in a Closed Session, the board will likely convene in closed session to discuss the following. All final votes, actions, or decisions on the following items will be taken in open meeting thereafter. Pursuant to Texas Government Code Chapter 551 of the Texas Open Meeting Act for the following purpose:
VIII.A. PERSONNEL (551.074, .075, .082)
VIII.A.1. RESIGNATIONS (including consideration of any settlement proposals with regard to current personnel)
VIII.A.2. APPOINTMENTS (All Professional staff hiring decisions including but not limited to teachers, counselors, administrators, coaches)
VIII.A.3. DISCUSSION OF PERSONNEL PERFORMANCE - Superintendent's report to Board on any outstanding or newly developed individual personnel issues (including but not limited to individual evaluations of personnel performance) and opportunity for Board to query Superintendent on such issues
VIII.A.4. DISCUSSION AND APPROVAL OF ANY STAFFING RECOMMENDATIONS FOR UPCOMING SCHOOL YEAR
VIII.B. DISCUSS THE PURCHASE, LEASE AND VALUE OF REAL PROPERTY - INCLUDING But Not Limited To Negotiations on Purchasing Decisions With Regard To Land For New Campuses And Negotiated Contracts With Various Firms (551.072)
VIII.C. CONSULTATION WITH ATTORNEY ON MATTERS PERTAINING BUT NOT LIMITED TO ANY PENDING LITIGATION
IX. OPEN SESSION - FURTHER DELIBERATION OR ACTION, IF ANY, REGARDING CLOSED SESSION ITEMS
X. ADJOURNMENT

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