August 20, 2012 at 6:30 PM - Regular Meeting

Description:  The Board President ensures that a minimum of four board members are present. 
The President then states, for the record, the names of those present and those absent.

Jennifer Christianson    President
Richard Elkins                Vice President
Ernie Pyles                      Secretary
Members                         Susan Allen, Ron McBee, Bob Ogle, Alan Rich

Description:  Each June through August, the Board/Administration leads the Pledge of Allegiance and then observe a moment of silence.

Description:  The Board President will ask the members to indicate whether the order of the agenda,
as presented, is acceptable or whether changes to that order are proposed.

PROPOSED MOTION:
I move that the agenda be approved as presented.
(If a board member proposes a change to the order of the agenda, then the following might be used):

PROPOSED MOTION:
I move that we insert item(s)  of the agenda between item and item.

Description:  PROPOSED MOTION: 
 
I move the minutes be approved as presented for the following Regular Meetings;
I move the minutes be approved as presented for the following Special Meetings;
  
ALTERNATIVE MOTION:
I move the minutes be approved as presented, with any modification for the following meeting:
Motion seconded;
Abstentions (due to absence);
Motion carried.

Description:  Citizens may sign up, in advance of the meeting, to make comments to the board.  Note: there is a New Sign Up sheet for Speakers.  Citizens should either contact the superintendent’s assistant (Marcia Leach 357-2010) one week prior to the meeting or sign-in just prior to the meeting with the sheet provided in the rear of the board room.  Citizens may not address individual personnel concerns or other items that might infringe on the rights and privileges of others.
 
PROPOSED ACTION:
 
Board members should listen to the viewpoint(s) presented. Unless the specific item is listed elsewhere on the agenda, and in accordance with the law, the board must refrain from further discussion or action.
 
Here is a condensed statement that the Board President might choose to read before speakers present their views.  It is a paraphrased version of the longer Walsh/Anderson text supplied to us previously:
 
Under district policy BED Local, citizens may address the Board by contacting the superintendent’s office prior to the meeting or by signing up just before this meeting began tonight, using the sheet provided for that purpose.  That sign-up sheet is located at the entrance to this Board Room.
 
This item on the agenda provides a time for citizens, staff, or students to provide their comments to the Board.  No personal attacks or complaints against members of the community or employees will be permitted during this public comment period.  Complaints against employees are governed by Board Policy GF Local, which generally requires such subjects to be placed on the agenda in Closed Session under the personnel section and only after the appropriate steps (chain of command) has been followed.
 
In the interest of time, those individuals who speak are permitted to do so for a maximum of 5 minutes. Groups of people may designate one spokesperson for a group. Normally, the entire public comment section is limited to no more than 30 minute.   Please remember we have a long agenda tonight.  We appreciate your commitment to the schools by attending and participating in tonight’s meeting!
 
IF SOMEONE BEGINS MAKING INAPPROPRIATE COMMENTS:  
I’m sorry, but I must ask you to discuss only those issues that do not involve individual personnel, noting that Board policy and state law stipulates that personnel items are discussed in Executive Session unless specifically authorized by the person about whom a complaint is made – and with the assent of the Board.  This will ensure that both your rights and their rights are protected.  According to Board policy, any individual personnel concerns should be addressed at the lowest level possible and may be appealed to the Board after all such requirements have been met.  If you will speak with the superintendent after tonight’s meeting, he will be glad to answer any questions you might have about the most appropriate steps for resolving any personnel issues you may have. 
If you would like to continue speaking, please do so, but we request that you avoid any comments about individual personnel.   
 
Thank you.

Description:  The following items are reports and are generally not action items – although some exceptions occur.  Board members may choose to take action with regard to the specific items listed.

Description:  The Co-Presidents of the Boerne Classroom Teachers Association (BCTA) and the President of the Association of Texas Professional Educators (ATPE) are afforded the opportunity, each month, to address the board on topics of interest to those groups.

Mary Longoria and Gail Theis -- will serve as Co-Presidents of the local chapter of the BCTA. Teri Nail is the President of our local ATPE.

As with other such items, the Board may not deliberate or take action on any such items unless the item is listed separately on the agenda.

RELATION TO STRATEGIC PLAN AND/OR SUPERINTENDENT ONE YEAR GOALS:  
Giving this voice to teachers is related to the portion of the strategic plan calling for enhanced recruitment and retention of a high quality teaching force. 

Description:  The board packet contains a financial summary of district operations, with a year to date expenditure report, a summary of the fund balance and any additional reports if ready.

Mr. Revell may provide expanded details of each report as needed.
See the following. 

Description:  The board packet contains a report listing tax collection efforts for the current year. 
 See attached information.
 
PROPOSED ACTION:
Please read the reports prior to the meeting (if possible) and ask questions as necessary.  Board members are encouraged to contact the superintendent or assistant superintendent for finance with any specific questions prior to the meeting.  This gives the administration time to research and respond.

RELATION TO STRATEGIC PLAN AND/OR SUPERINTENDENT ONE YEAR GOALS:
The taxing system undergirds all BISD programs.

Description:  The Superintendent will provide an update on AP results as well as a Longitudinal look at AP results.
Sandra Radtke, Assistant Superintendent will provide a summary update on End of Course (EOC) and AYP results.

Description:  The Superintendent will provide an update of preliminary enrollment figures.

Description:  See Update to Goals

Description:  See update to Goals

Description:  Bruce Revell will provide update on budget as it relates to any decisons on employee pay supplement.

Description:  Board Members will have discussion on the development of Board Operating Procedures - a work in progress begun in their Team Building Training Workshop earlier this month.  In addition, the Board Sub-committees have been updated and further discussion may take place on those.

Description:  Discussion will center on group plans, arrival, departures and the selection of the TASB BOARD DELEGATE.  Annual conference is September 28 - 30, 2012 and is being held in Austin, Texas.

Description:  Bruce Revell will provide comments on Donations received for the current period, Budget Amendments to accounts as well as the End of Year budget adjustments.

Description:  Only board approval on purchases over an aggregate amount of $50,000 are required action this month.  See attached three approval forms dealing with expenses incurred for district operations and the purchase of district copiers.

MOTION: 
Move that BISD approve the specific recommendations of the administration with regard to:
Purchases which exceed the $50,000 aggregated limit for 2012-2013;  Approval of Vendor Selection, method of purchase, acceptance of recommended bid/proposal and price - as contained in the board packet.

Description:  Proposed Motion:
Move that BISD approve the PDAS calendar and list of appraisers for 2012-2013 as contained in the board packet.

Move that BISD establish the contract proposed renewal/non-renewal deadline date for 2012-2013 as May 24, 2013.

Description:  INFORMATION:
Roy Walston, the Kerr County Texas AgriLife Extension Agent has requested approval and submitted the appropriate Resolution  Regarding Extracurricular Status of 4-H Organization.  This request is in response to 3-4 BISD students who will participate in 4-H events in Kerr County.  Boerne ISD does not have 4-H in its curriculum however it is recognized as an extracurricular program and when our students participate they must be chaperoned by what is known as an Adjunct Faculty member for attendance purposes.

They have provided an updated Resolution and Adjunct Faculty Agreement to our Extracurricular 4-H Organization which was last adopted in December 2007.  This resolution shall be continuous unless and upon written notice by the Board or designee that the resolution is withdrawn, or the law changes.
 
POSSIBLE MOTION: 
Move that BISD approve the continuance of the existing resolution regarding the Extracurricular Status of the 4-H organization. 

Description:  Update on Long Range Planning Committee

Description:  September 17, 2012   Regular Board Meeting 
Approve class size waivers for submission to state (if needed)
Consider Attendance Boundaries
Enrollment Update
Receive final testing results on student achievement scores for previous school year
Prepare for TASB Annual School Board Conference

October 15, 2012 Regular Board Meeting
Approve District's Audit
Report from Board members on TASB convention
Curriculum/Instruction report
Bilingual/ESL report