August 18, 2025 at 6:00 PM - Regular Meeting
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1. CALL TO ORDER: Pledge of Allegiance
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2. MEMBERS PRESENT:
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Barsness, T. Reichmann, A. Reichmann, Ogdahl, Lagred, Zavadil, Moeller |
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3. APPROVE AGENDA: (ACTION) (ROLL CALL VOTE)
Description:
Motion by , seconded by , to approve the agenda as presented. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Moeller Motion carried. |
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4. VISITOR'S COMMENTS:
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OPEN FORUM PROCEDURES: 1. The open forum will be held at the beginning of the meeting. 2. Those wishing to speak should sign up and indicate the topic at the beginning of the meeting. 3. A maximum time of 20 minutes will be allowed for the open forum. 4. A basic guide of three people per topic with a maximum of five minutes per person. 5. Those speaking will state their name and address prior to speaking. 6. Statements should be limited to the issues only. 7. Apply the "Golden Rule" during presentations. 8. The board retains the right to respond or not, but may discuss the item. 9. Personal/Personnel issues will not be heard or discussed |
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5. SPECIAL RECOGNITIONS AND HONORS:
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Buildings and Grounds Team The School Board would like to recognize Jeremy and the entire Buildings and Grounds crew for their outstanding work throughout the summer. From HVAC repairs and deep cleaning to ongoing maintenance projects, your dedication and attention to detail have played a crucial role in ensuring our school facilities are safe, functional, and welcoming for students and staff. A special thank you to Jeremy for your steady leadership and coordination, and to Ethen for consistently stepping up and taking on added responsibilities. Your teamwork, commitment, and pride in your work do not go unnoticed and are deeply appreciated by all of us across the district. Thank you for going the extra mile every single day. |
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6. APPROVAL OF MINUTES OF THE FOLLOWING MEETINGS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
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July 21, 2025, Regular School Board Meeting Motion by ___________________, seconded by _____________________, to approve the minutes of the meetings as listed above. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Moeller Motion carried.
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7. SUMMARY OF BILLS:
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Chip Rankin, Superintendent, will present the summary of bills attached to the agenda.
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7.A. CONSIDER AND APPROVE CLAIMS AND ACCOUNTS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by ____________________, seconded by ______________________, to approve the Claims & Accounts totaling $. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Moeller Motion carried. |
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8. SUPERINTENDENTS REPORT:
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Superintendent, Chip Rankin, will present his monthly report. |
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8.A. INVESTMENT REPORT:
Description:
Chip Rankin, Superintendent, will present the monthly investment report. The report is attached to the agenda.
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9. CONSIDER APPROVAL OF RESOLUTION NO. 0818025 ACCEPTING DONATIONS TO THE SCHOOL DISTRICT: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by _____________________, seconded by _________________, to approve Resolution No. 08182025 accepting the donations to the school district. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Moeller Motion carried.
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10. CONSENT CALENDAR: (ACTION)
Description:
Motion by ___________________, seconded by __________________, to approve the consent calendar as listed above. ROLL CALL VOTE: Barsness _____, T. Reichmann____, A. Reichmann ____, Ogdahl____, Lagred ____ Zavadil____,Moeller ____ Motion carried. |
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10.A. New Hires:
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Tate Card, Junior High Girls Tennis Coach, BS+10 Step 5, effective 08/04/2025 Shannon Doughtery, Junior High Swim & Dive Coach, BS+10 Step 3, effective 08/13/2025 Robert Taylor, Food Service, Grade 7 Step 9, effective 08/26/2025 Stephanie Wesen, Cook, Grade 6 Step 9, effective 08/27/2025 Natalie Wiste, Part-Time Cook, Grade 4 Step 9, effective 08/27/2025 |
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10.B. Change of Status:
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Angie Blair, Community Education/Food Service Assistant, change from Grade 8 Step 10 to Grade 8 Step 11, effective 08/04/2025 Abbie Hatlestad, Mental Health Professional, change from Mental Health Practioner to Mental Health Professional, Step 1, effective 08/25/2026 Alicia Meissner, RAED School Psych, MA+30 Step 12 addiitional days for Psych work related to RAED Services, effective 09/01/2025 |
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10.C. Resignations:
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Luke Barkeim, Junior High Girls Tennis Coach, effective 07/29/2025 Heather Gerlach, Mental Health Professional, effective 07/30/2025 Ann Grandy, Assistant Speech Coach, effective 08/11/2025 Beth Pryble, Cook, effective 08/06/2025 Darlene Rieland, Part-Time Cook, effective 08/14/2025 Lindsey Riemer, Paraprofessional, effective 07/29/2025 Grace Schultz, Little Lakers Child Care Lead Teacher, effective 08/20/2025 |
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11. CONSIDER REQUEST TO APPROVE SPARK 27 CREATIVE CONTRACT FOR THE FIRST AND SECOND QUARTER OF FISCAL YEAR 2026: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Katie Elenberger, Spark27 Founder and Creative Brand Strategist, will be in attendance to provide an update on branding, communication, and marketing projects. She will also present the proposed contract covering both Quarter 1 and Quarter 2 (July 1, 2025 - December 31, 2025), which outlines goals and strategies to continue enhancing communication and engagement efforts for Minnewaska Area Schools. Following school board dialogue and questions, the administration recommends that the school board approve the proposed Spark27 contract for Quarters 1 and 2 of FY26. A separate contract proposal for Quarter 3 will be brought to the December school board meeting for review and consideration. Motion by ___________________, seconded by __________________, to approve the proposed first quarter of FY26 contract with Spark 27 Creative as presented. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichmann ____, Ogdahl____, Lagred ____, Zavadil____, Moeller____, Motion carried.
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12. MAS STRATEGIC PLAN PROGRESS REPORT
Presenter:
CHIP RANKIN
Description:
The Leadership Team will give an update on this year's Boot Camp, Data Re-treat, and goals for the 2025-2026 school year. |
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12.A. MAHS GOALS AND OBJECTIVES FOR THE 2025-2026 SCHOOL YEAR:
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12.B. MAMS GOALS AND OBJECTIVES FOR THE 2025-2026 SCHOOL YEAR:
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12.C. MAES GOALS AND OBJECTIVES FOR THE 2025-2026 SCHOOL YEAR:
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12.D. WIN GOALS AND OBJECTIVES FOR THE 2025-2026 SCHOOL YEAR:
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13. 2025-2026 FALL SPORTS AND ACTIVITIES UPDATE:
Presenter:
PHIL JOHNSRUD
Description:
Activities Director Phil Johnsurd will be present to give the board an update on Fall activities this far. |
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14. REQUEST TO ESTABLISH DATE AND TIME FOR PUBLIC HEARING (TRUTH IN TAXATION) ON CERTIFICATION OF 2025, PAYABLE 2026 LEVY: (ACTION) (ROLL CALL VOTE)
Description:
Annually, state law requires taxing jurisdictions to schedule a public hearing called Truth-In-Taxation. The purpose of the TNT meeting is to present information and receive comments from an audience at a regularly scheduled meeting between November 25 and December 26. The information presented will focus on the current year's budget and the proposed property tax levy for 2025, payable in 2026. In the past, the TNT hearing was scheduled for 6:30 pm before the December regular board meeting. The December 2025 regular board meeting is set for the 15th. The school district can certify the final levy on the same night the TNT hearing is held. The administration recommends the school board schedule the Truth-in-Taxation meeting for 6:30 pm on Monday, December 15, 2025 in the Minnewaska Area Schools District Office Board Room. The purpose of the meeting will be to present the 2025-2026 school budget and the proposed 2025, payable 2026 Property Tax Levy, and to encourage public input at the meeting. Later that evening, the school board will be asked to certify the 2025 payable 2026 Property Tax Levy. A motion is recommended authorizing the date of the public hearing. Motion by , seconded by , to set the Truth and Taxation Hearing on Monday, December 15, 2025, at 6:30 pm. ROLL CALL VOTE: Barsness _____, T. Reichmann____, A. Reichmann ____, Ogdahl____, Lagred ____ Zavadil____,Moeller ____ Motion carried. |
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15. CONSIDER APPROVAL OF THE PROPOSED MOBILE DEVICE POLICY FOR THE 2025-2026 SCHOOL YEAR: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Description:
Mark Meyer, Technology Director, will attend the board meeting and discuss with school board members any proposed changes to the proposed "Mobile Device Policy" for the 2025-2026 school year. Annually, this policy must be reviewed and updated. The School Board's Policy Committee reviewed this proposed policy earlier this evening in their subcommittee meeting. School Board approval of the proposed policy is recommended. Motion by , seconded by , to approve the 2025-26 Mobile Device Policy. ROLL CALL VOTE: Barsness _____, T. Reichmann____, A. Reichmann ____, Ogdahl____, Lagred ____ Zavadil____,Moeller ____ Motion carried.
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16. CONSIDER THE REQUEST TO AMEND THE PREVIOUSLY APPROVED 2025-2026 SCHOOL CALENDAR ADJUSTING DAYS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Presenter:
Chip Rankin
Description:
The MAS School Board initially adopted the 2025-2026 school calendar on February 24, 2025. The administration is now requesting to modify the calendar for READ Act - LETRS training on the following date: Monday, Dec. 8 On this day, K-6 will have no school, and 7-12 will participate in distance learning. The exhibit accompanying this agenda item will be referenced in the presentation. Following the presentation and school board discussion, the administration recommends a motion approving the revised calendar. Motion by ___________________, seconded by _____________________, to approve the minutes of the meetings as listed above. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Moeller Motion carried.
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17. REQUEST TO FORMALLY ADOPT PROPOSED e-LEARNING PLAN FOR THE 2025-2026 SCHOOL YEAR: (ACTION) (APPENDIX), (ROLL CALL VOTE)
Presenter:
Chip Rankin
Description:
Minnesota Statute requires Minnesota School Districts to adopt and publicly post the Weather Related eLearning plans annually. Pending school board adoption, the administration will post the eLearning Plans of the District website as well as send communication to families sharing how the plans will work. A motion approving the plan is recommended after the presentation and school board discussion. Motion by , seconded by , to approve the adoption of the e-Learning Plan for the 2025-26 school year. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichmann ____, Ogdahl____, Lagred ____ Zavadil____ Moeller____Motion carried.
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18. CONSIDER APPROVAL OF THE 2025-2026 FOOD SERVICE PRICES: (APPENDIX)(ACTION)(ROLL CALL VOTE)
Description:
The Food and Nutrition Service Department is recommending an increase in adult meal prices for the 2025-2026 school year due to rising costs. The proposed changes include raising the Adult Breakfast price from $2.50 to $2.75 and the Adult Lunch price from $5.00 to $5.25. The Minnesota Department of Education has not yet released its required pricing guidelines for the upcoming school year; if the proposed rates do not meet state minimums once announced, further adjustments may be necessary. Motion by ___________________, seconded by _____________________, to approve the 2025-26 food service prices as provided. ROLL CALL VOTE: Barsness _____, T. Reichmann____, A. Reichmann ____, Ogdahl____, Lagred ____ Zavadil____,Moeller ____ Motion carried.
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19. AMENDMENT TO SUPPORT STAFF HANDBOOK – FY26 INSURANCE CONTRIBUTIONS & PAY SCALE: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Description:
To update the Support Staff Handbook for FY26 with the following insurance contribution amounts:
In addition, the FY26 Support Staff Pay Scale will be updated as presented in the attached document. Motion by ____________________, seconded by ____________________, to approve the amendment to the Support Staff Handbook as presented.
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20. CONSIDER APPROVAL OF SCHOOL ELECTION SERVICES AGREEMENT WITH POPE COUNTY: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Description:
At the July 14, 2025, board meeting, the board approved calling an election on November 4, 2025, for the district's bond question. Running an election in an odd year is a school district's responsibility. This agreement allows election administration assistance services for the school and staff in order for the school to carry out its stand-alone election duties. Motion by , seconded by , to approve the School Election Services Agreement with Pope County. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichmann____, Ogdahl ____, Lagred____, Zavadil ____, Moeller____ Motion carried.
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21. CONSIDER APPROVAL OF GRAND AND SUBRECIPIENT AGREEMENT WITH POPE COUNTY FOR CHILD ARE CENTER DEVELOPMENT: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Description:
Minnewaska Area Schools has been awarded a $1,000,000 grant from Pope County through a Grant and Subrecipient Agreement to support the construction and operation of a new child care center located in the City of Glenwood. The agreement outlines the roles and responsibilities of both the school district (GRANTEE) and the county (GRANTOR), including project scope, funding disbursement, allowable costs, reporting requirements, and terms for compliance and operation.
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22. CONSIDER APPROVAL OF SOFTENER SALT BIDS/QUOTES FOR FY2026 AND FY2027: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Sealed bids/quotes were solicited and received for Water Softener Salt for the 2025-2026 and 2026-2027 school years. We held a bid opening on Wednesday, August 6, 2025, at 2:00 pm. Tom's Market was the only bid received for water softener salt. The bid is 40# bags delivered at $7.99 for the 2025-2026 school year and $8.49 for the 2025-2026 school year. The bid is attached. Building/Grounds Director Jeremy Armstrong will be in attendance to answer board questions. Following board discussion, board action is recommended. Motion by , seconded by , to approve the Softener Salt for FY26 and FY27 as follows: ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichmann ____, Ogdahl ____, Lagred ____, Zavadil ____, Moeller____ Motion carried.
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23. CONSIDER APPROVAL OF SNOW REMOVAL BIDS/QUOTES FOR FY2026 AND FY2027: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Sealed bids/quotes were solicited and received for Snow Removal for the 2025-2026 and 2026-2027 school years. We held a bid opening on Wednesday, August 6, 2025, at 1:00 pm. Two snow removal bids were received. One was from Braaten Masonry, and the other was from McCrory Maintenance. All bids are attached. Building/Grounds Director Jeremy Armstrong will be in attendance to answer board questions. Following board discussion, board action is recommended. Motion by , seconded by , to approve the Snow Removal Quotes for FY26 and FY27 as follows: ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichmann ____, Ogdahl____, Lagred ____, Zavadil ____, Moeller____ Motion carried.
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24. SETTLEMENT AGREEMENT AUTHORIZATION: (ACTION) (ROLL CALL VOTE)
Description:
The insurer’s adjuster has indicated they would like the insured’s signature on the settlement agreement. While this is not always standard practice, the District is a named party in this case, which means both the individual insured and the School District will need to execute the settlement agreement. A closed session is recommended to review and discuss attorney-client privileged information related to the proposed settlement. Following the closed session, the Board will consider a motion to authorize the Board Chair to sign the settlement agreement on behalf of the District.
ROLL CALL VOTE: Motion by _____________________, seconded by ______________________, to reopen the meeting at _________ p.m. ROLL CALL VOTE: Motion by _____________________, seconded by ______________________, to authorize the Board Chair to execute the settlement agreement on behalf of the District. ROLL CALL VOTE: |
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25. OTHER:
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26. ANNOUNCEMENTS:
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September 2, 2025 First Day of School September 15, 2025, Regular School Board Meeting at 7 pm in the MAS District Office Board Room October 20, 2025, Regular School Board Meeting at 7 pm in the MAS District Office Board Room November 4, 2025, Election Day, Pope County Courthouse |
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27. ADJOURN: (ACTION) (ROLL CALL VOTE)
Description:
Motion by _____________________, seconded by ______________________, to adjourn the Regular Meeting at _________ p.m. Motion carried. ROLL CALL VOTE: Barsness _____, T. Reichmann____, A. Reichmann ____, Ogdahl____, Lagred ____ Zavadil____,Moeller ____ Motion carried. |
