July 21, 2025 at 7:00 PM - Regular Meeting
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1. CALL TO ORDER: Pledge of Allegiance
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2. MEMBERS PRESENT:
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Barsness, T. Reichmann, A. Reichmann, Ogdahl, Lagred, Zavadil, Moeller |
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3. APPROVE AGENDA: (ACTION) (ROLL CALL VOTE)
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Motion by , seconded by , to approve the agenda as presented. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Moeller Motion carried. |
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4. VISITOR'S COMMENTS:
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OPEN FORUM PROCEDURES: 1. The open forum will be held at the beginning of the meeting. 2. Those wishing to speak should sign up and indicate the topic at the beginning of the meeting. 3. A maximum time of 20 minutes will be allowed for the open forum. 4. A basic guide of three people per topic with a maximum of five minutes per person. 5. Those speaking will state their name and address prior to speaking. 6. Statements should be limited to the issues only. 7. Apply the "Golden Rule" during presentations. 8. The board retains the right to respond or not, but may discuss the item. 9. Personal/Personnel issues will not be heard or discussed |
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5. PUBLIC COMMENT RELATED TO SCHOOL BOARD RENEWAL OF EXPIRING OPERATING REFERENDUM AUTHORITY:
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The School Board will allow time for members of the public to provide comments regarding the proposed renewal of the District’s expiring operating referendum authority. The current referendum, originally approved by voters in 2016, is set to expire after taxes payable in 2026. The Board is considering renewal under Minnesota Statutes, Section 126C.17, Subdivision 9b, which allows for renewal without an election under specific conditions.
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6. SPECIAL RECOGNITIONS AND HONORS:
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United Way The Minnewaska Area School Board would like to recognize and extend our sincere gratitude to the United Way of Douglas and Pope Counties for their generous $10,000 grant to support preschool scholarships for families in need. United Way recognizes the importance of Early Childhood Education as one of its key impact areas and continues to demonstrate its commitment to supporting families who may not otherwise have access to Little Laker Preschool. Thank you for your partnership, your investment in our youngest learners, and your continued collaboration in building a stronger community. Member Impact Fund Grant This grant award will help our district and community sustain reliable child care, an essential resource for families and a key factor in supporting workforce stability and student success. Thank you for your support and partnership. |
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7. APPROVAL OF MINUTES OF THE FOLLOWING MEETINGS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
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June 16, 2025 Regular School Board Meeting Motion by ___________________, seconded by _____________________, to approve the minutes of the meetings as listed above. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Moeller Motion carried.
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8. SUMMARY OF BILLS:
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Chip Rankin, Superintendent, will present the summary of bills attached to the agenda.
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8.A. CONSIDER AND APPROVE CLAIMS AND ACCOUNTS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by ____________________, seconded by ______________________, to approve the Claims & Accounts totaling $. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Moeller Motion carried. |
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9.
Superintendent’s Report – July 2025 SummaryPresented by Superintendent Chip Rankin 1. Bond Referendum Planning
2. Little Lakers Childcare Project
3. Personnel Updates
4. Strategic Plan & Cell Phone Policy
5. Facility & Maintenance Planning
6. Community Partnerships & Recognition
7. Upcoming Dates
?? Key July Board Meeting Actions & Highlights?? Referendum Items
?? School Funding Clarified
??? Facilities
?? Recognitions
?? Agreements & Contracts
?? Personnel
??? Superintendent Evaluation
Description:
Superintendent, Chip Rankin, will present his monthly report. |
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9.A. INVESTMENT REPORT:
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Chip Rankin, Superintendent, will present the monthly investment report. The report is attached to the agenda.
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9.B. FOODSERVICE REPORT:
Description:
The monthly Food Service Report will be presented by Chip Rankin, Superintendent. The report is attached.
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9.C. REVENUE AND EXPENDITURE REPORTS:
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The monthly Revenue and Expenditure Reports are attached to the agenda and will be presented by Superintendent, Chip Rankin.
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9.D. FUND 1:
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9.E. FUND 22:
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9.F. LITTLE LAKERS CHILD CARE CENTER REPORT:
Description:
The monthly Little Lakers Child Care Center Report will be presented by Chip Rankin, Superintendent. The report is attached.
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10. CONSIDER APPROVAL OF RESOLUTION NO. 07212025 ACCEPTING DONATIONS TO THE SCHOOL DISTRICT: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by _____________________, seconded by _________________, to approve Resolution No. 07012025 accepting the donations to the school district. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Moeller Motion carried. |
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11. CONSENT CALENDAR: (ACTION)
Description:
Motion by ___________________, seconded by __________________, to approve the consent calendar as listed above. ROLL CALL VOTE: Barsness _____, T. Reichmann____, A. Reichmann ____, Ogdahl____, Lagred ____ Zavadil____,Moeller ____ Motion carried. |
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11.A. New Hires:
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Michelle Dunn, Intervention/Preschool Teacher, BS Step 5, effective 08/25/2025 Sara Geiser, Elementary Education Teacher, BS Step 4, effective 08/25/2025 Sara Geiser, Assistant Volleyball Coach, BS+10 Step 3, effective 07/15/2025 Melissa Hayek, Paraprofessional, Grade 6 Step 9, effective 08/26/2025 Mataya Hoelscher, Elementary Education Teacher, BS Step 2, effective 08/25/2025 Mackenzie Larsen, Junior Varsity Basketball Coach, BS+10 Step 6, effective 07/15/2025 Kaley Poegel, Elementary Education Teacher, MA Step 12, effective 08/25/2025 Stephanie Thoen, Elementary Education Teacher, BS+10 Step 8, effective 08/25/2025 Charity Vold, Early Childhood Special Education Teacher, BS Step 3, effective 08/25/2025 |
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11.B. Change of Status:
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Terri Richards, MAHS Attendance Secretary, Change to Activities/ Attendance Secretary, from Grade 7 Step 12 to Grade 8 Step 12, adding 5 days, 10 flex days, also allowed as determined by the supervisor |
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11.C. Resignations:
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Grace Gerads, Physical Education Teacher, effective 06/30/2025 Grace Gerads, Assistant Girls Basketball Coach, effective 06/30/2025 Megan Greene, Elementary Education Teacher, effective 06/30/2025 Carrie Janu, Community Education/Activities Administrative Assistant, effective 07/21/2025 Jackie Skoglund, Middle School Student Council Advisor, effective 07/16/2025 |
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12. DISCUSSION - FUTURE BASEBALL FACILITY AGREEMENT WITH MINNEWASKA AREA BASEBALL ASSOCIATION:
Description:
In October 2019, Independent School District No. 2149 and the Minnewaska Area Baseball Association entered into a formal agreement outlining terms for the Association’s use of school-owned baseball facilities for the Region 4C amateur baseball tournament and other special events. The agreement detailed responsibilities related to scheduling, maintenance, insurance, liability, facility upkeep, and alcohol sales under specific conditions. The Association has expressed interest in renewing this partnership for the summer of 2026. While the previous agreement served both parties well, a new agreement must be drafted to reflect any necessary updates or modifications. |
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13. REQUEST FOR SCHOOL BOARD APPROVAL OF LONG-TERM FACILITY MAINTENANCE TEN YEAR PLAN: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Presenter:
Chip Rankin
Description:
Annually, MDE requires all Minnesota School Districts to review and update Long Term (10 years) Facility Maintenance Plans addressing maintenance needs within the school districts. Drew Olsonawski (Business/Finance Director), Jeremy Armstrong (Buildings/Grounds Director), and Chip Rankin (Superintendent) have been in communication to develop MAS's LTFM plan. Details will be presented on how the plans were developed and will prepare them to be presented to the school board for action. Motion by , seconded by , to approve the Long-Term Facility Maintenance Ten-Year Plan as presented. ROLL CALL VOTE: Barsness _____, T. Reichmann____, A. Reichmann ____, Ogdahl____, Lagred ____ Zavadil____,Moeller ____ Motion carried.
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14. CONSIDER APPROVAL OF THE 2025-2026 PARTICIPATING AGENCY AGREEMENT WITH UNITED WAY OF DOUGLAS AND POPE COUNTIES: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Description:
Minnewaska Area Schools has historically partnered with the United Way of Douglas & Pope Counties to support access to early childhood education and other human service initiatives within our district. The Participating Agency Agreement outlines mutual responsibilities and expectations between the United Way and Minnewaska Area Schools for the 2025-2026 funding cycle (July 1, 2025 - June 30, 2026). The agreement confirms our participation in United Way’s annual fundraising campaign, ensures recognition of United Way’s support in promotional materials, and outlines stipulations regarding supplemental fundraising. Funding allocations are contingent upon this signed agreement and will be distributed quarterly, based on United Way’s fundraising outcomes and compliance with agreement terms.
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15. CONSIDER APPROVAL OF RESOLUTION AUTHORIZING THE RENEWAL OF AN EXPIRING REFERENDUM REVENUE AUTHORIZATION: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Description:
The School Board will consider a resolution to renew the District’s existing referendum revenue authorization, which was originally approved by voters in 2016 and is set to expire after taxes payable in 2026. Under Minnesota Statutes, Section 126C.17, Subdivision 9b, the Board may renew this authorization without an election, provided it meets specific statutory requirements. The proposed renewal will maintain the current per pupil revenue amount and extend the authorization for 10 years, beginning with taxes payable in 2027.
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16. RESOLUTION RELATING TO AUTHORIZING THE ISSUANCE OF SCHOOL BUILDING BONDS AND CALLING AN ELECTION THEREON: (ACTION) APPENDIX) (ROLL CALL VOTE)
Description:
The Superintendent recommends approval of the Resolution Relating to Authorizing the Issuance of School Building Bonds and Calling an Election Thereon, which authorizes the district to proceed with the issuance of up to $25,000,000 in general obligation school building bonds, contingent upon voter approval at a special election to be held on Tuesday, November 4, 2025. The School District has determined the need to improve and expand its school facilities to better serve students and the community. The proposed bond funds would support:
This resolution also:
All steps will be taken in accordance with Minnesota Statutes §§ 123B.71 and 205A, as applicable.
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17. CONSIDER AND APPROVE RESOLUTION 2025-1 DETERMINING FACTS FOR ENGAGING AMERICAN SOLUTIONS FOR BUSINESS TO PURCHASE CERTAIN PRODUCTS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Presenter:
Drew Olsonawski, Finance Director
Description:
Annually, a resolution will need to be reviewed by the school board when there is a conflict of interest. Justin Zavadil is the president of American Solutions for Business (ASB) and the MAS School District purchases a variety of items from ASB. Items being purchased from ASB are at their standard rates and normal or advertised retail prices. Motion by ____________________, seconded by ______________________, to approve Resolution No. 2025-1 for engagement purchasing products from American Solutions for Business. ROLL CALL VOTE: Barsness _____, T. Reichmann____, A. Reichmann ____, Ogdahl____, Lagred ____ Zavadil____,Moeller ____ Motion carried.
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18. REQUEST TO CONSIDER AND APPROVE RESOLUTION 2025-2 DETERMINING FACTS FOR ENGAGING CLYDE MACHINES TO PURCHASE CERTAIN PRODUCTS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Presenter:
Drew Olsonawski, Finance Director
Description:
Drew Olsonawski, will speak about the need for the approval of this Resolution. Motion by _____________________, seconded by _________________, to approve Resolution No. 2025-2 determining the fact of engaging Clyde Machines to purchase certain products. ROLL CALL VOTE: Barsness _____, T. Reichmann____, A. Reichmann ____, Ogdahl____, Lagred ____ Zavadil____,Moeller ____ Motion carried.
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19. CONSIDER APPROVAL OF THE MINNESOTA STATE HIGH SCHOOL LEAGUE COOPERATIVE AGREEMENTS WITH ALEXANDRIA COMMUNITY CHRISTIAN SCHOOL: (APPENDIX) (ACTION) ROLL CALL VOTE)
Description:
Minnewaska Area Schools seeks to enter into Minnesota State High School League (MSHSL) cooperative agreements with Alexandria Community Christian School for the 2025-2026 school year. These cooperative agreements will allow eligible students from Alexandria Community Christian to participate in designated MSHSL-sponsored activities hosted by Minnewaska Area Schools.
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20. CONSIDER APPROVAL OF 2025-2026 ACTIVITIES DIRECTOR/DEAN OF STUDENTS CONTRACT: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by _______________________, seconded by ____________________, to approve the 2025-2026 Activities Director/Dean of Students Contract. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichmann ____, Ogdahl____, Lagred ____, Zavadil____, Moeller____, Motion carried.
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21. SUPERINTENDENT ANNUAL EVALUATION: (ACTION) (ROLL CALL VOTE)
Description:
Motion by _____________________, seconded by ______________________, to close meeting at_________p.m., to hold Superintendent Evaluation ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichmann, Ogdahl ____, Lagred ____ Zavadil____, Moeller____ Motion carried. Motion by _____________________, seconded by ______________________, to reopen the meeting at_________p.m. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, Lagred ____,A. Reichmann ____ Moeller____, Zavadil____ Ogdahl ____ Motion carried. |
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22. OTHER:
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23. ANNOUNCEMENTS:
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August 18, 2025, Regular School Board Meeting at 7 pm in the MAS District Office Board Room September 2, 2025 First Day of School September 15, 2025, Regular School Board Meeting at 7 pm in the MAS District Office Board Room October 20, 2025, Regular School Board Meeting at 7 pm in the MAS District Office Board Room November 4, 2025, Election Day, Pope County Courthouse |
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24. ADJOURN: (ACTION) (ROLL CALL VOTE)
Description:
Motion by _____________________, seconded by ______________________, to adjourn the Regular Meeting at _________ p.m. Motion carried. ROLL CALL VOTE: Barsness _____, T. Reichmann____, A. Reichmann ____, Ogdahl____, Lagred ____ Zavadil____,Moeller ____ Motion carried. |
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25. CONSIDER APPROVAL OF INDEPENDENT SERVICE CONTRACT – SCHOOL PSYCHOLOGIST SERVICES WITH COLLIN MODAHL: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Description:
he Minnewaska Area School District is seeking to contract with an Independent Contractor, Collin Modahl, to provide School Psychologist services for the 2025-2026 school year. Mr. Modahl, a licensed School Psychologist (File Folder #464242), will provide comprehensive psychological evaluation services for students referred for Special Education evaluations. His responsibilities will include completing Evaluation Summary Reports, participating in meetings with parents/guardians and staff, and assisting in determining student disability placements based on federal and state categorical criteria. Administration recommends the board consider approval of the Independent Service Contract with Collin Modahl for the provision of School Psychologist services during the 2025-2026 school year.
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