June 16, 2025 at 7:00 PM - Regular Meeting
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1. CALL TO ORDER: Pledge of Allegiance
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2. MEMBERS PRESENT:
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Barsness, T. Reichmann, A. Reichmann, Ogdahl, Lagred, Zavadil, Moeller |
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3. APPROVE AGENDA: (ACTION) (ROLL CALL VOTE)
Description:
Motion by , seconded by , to approve the agenda as presented. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Moeller Motion carried. |
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4. VISITOR'S COMMENTS:
Description:
OPEN FORUM PROCEDURES: 1. The open forum will be held at the beginning of the meeting. 2. Those wishing to speak should sign up and indicate the topic at the beginning of the meeting. 3. A maximum time of 20 minutes will be allowed for the open forum. 4. A basic guide of three people per topic with a maximum of five minutes per person. 5. Those speaking will state their name and address prior to speaking. 6. Statements should be limited to the issues only. 7. Apply the "Golden Rule" during presentations. 8. The board retains the right to respond or not, but may discuss the item. 9. Personal/Personnel issues will not be heard or discussed |
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5. SPECIAL RECOGNITIONS AND HONORS:
Description:
The School Board would like to recognize that Minnewaska Area Schools Community Education is once again off to a great start this summer season. Each program has impressive participation, showcasing the dedication of both the staff and the students. Here's a summary of the highlights thus far:
We extend our sincere appreciation to all coordinators and staff who make these programs possible. The energy and excitement shown by our students highlight the continued success and importance of Community Education in our district. As we look ahead, our goal is to build on this momentum and provide even more opportunities for youth throughout the 2025-2026 school year and beyond. In addition, the School Board would like to thank Bill Mills, who will be retiring at the end of this month after many years of service as the Community Education Director. Bill’s leadership has played a key role in growing and sustaining meaningful programming for students and families. His dedication to lifelong learning and his commitment to our community have made a lasting impact on Minnewaska Area Schools. |
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6. APPROVAL OF MINUTES OF THE FOLLOWING MEETINGS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by ___________________, seconded by _____________________, to approve the minutes of the meetings as listed above. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Moeller____ Motion carried.
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7. MINNEWASKA AREA SCHOOLS MUSIC DEPARTMENT FLORIDA PERFORMANCE TRIP UPDATE: (APPENDIX)
Description:
Band Director Heidi Polzin and Choral Director Jeff Iverson will provide an update and presentation to the school board regarding the recent Minnewaska Area Schools Music Department performance trip to Florida. The update will highlight student performances, educational opportunities, and overall experiences from the trip.
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8. PRESENTATION AND UPDATE FROM SCHOOL NURSE MEGAN BOUTAIN:
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Minnewaska Area School Nurse, Megan Boutain, will be present to update the board on the Minnewaska Area School's Health Services Department.
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9. SUMMARY OF BILLS:
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Chip Rankin, Superintendent, will present the summary of bills attached to the agenda.
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9.A. CONSIDER AND APPROVE CLAIMS AND ACCOUNTS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by ____________________, seconded by ______________________, to approve the Claims & Accounts totaling $2,861,816.30. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Moeller ____ Motion carried. |
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10. SUPERINTENDENTS REPORT:
Superintendent’s Report – June 2025 Summary Over the past two weeks, the Minnewaska Area Schools administrative team has engaged in meaningful reflection and forward planning through two focused leadership sessions and today’s board meeting. Below is a summary of the key topics discussed and action steps moving forward: June 3 Leadership Team Meeting
June 10 Leadership Retreat
June 17 School Board Meeting
Looking Ahead
I remain grateful for the strong engagement of our leadership team, board members, and staff as we work together to serve every Laker with purpose and pride.
Description:
Superintendent, Chip Rankin, will present his monthly report. |
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10.A. INVESTMENT REPORT:
Description:
Chip Rankin, Superintendent, will present the monthly investment report. The report is attached to the agenda.
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10.B. FOODSERVICE REPORT:
Description:
The monthly Food Service Report will be presented by Chip Rankin, Superintendent. The report is attached.
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10.C. REVENUE AND EXPENDITURE REPORTS:
Description:
The monthly Revenue and Expenditure Reports are attached to the agenda and will be presented by Superintendent, Chip Rankin.
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10.D. LITTLE LAKERS CHILD CARE CENTER REPORT:
Description:
The monthly Little Lakers Child Care Center Report will be presented by Chip Rankin, Superintendent. The report is attached.
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11. CONSIDER APPROVAL OF RESOLUTION NO. 06162025 ACCEPTING DONATIONS TO THE SCHOOL DISTRICT: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by _____________________, seconded by _________________, to approve Resolution No. 06162025 accepting the donations to the school district. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Moeller ____ Motion carried.
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12. CONSIDER APPROVAL OF ADJUSTMENTS TO REFLECT THE RESERVED UNFUNDED SEVERANCE TO THE GASB101 VALUATION: (ACTION) (ROLL CALL VOTE)
Presenter:
Drew Olsonawski, Finance Director and Superintendent Rankin
Description:
Finance Director, Drew Olsonawski will recommend adjustments to the latest GASB 16 valuation. Drew will explain the GASB101 Valuation which is one of many government-driven accounting requirements school districts address annually. Following Drew's presentation, a motion approving the recommendation is in order.
Motion by _____________, seconded by _______________, to approve the Adjustment to the Reserved Unfunded Severance to Reflect the GASB 101 Valuation of $35,341. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Moeller ____ Motion carried. |
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13. CONSIDER APPROVAL OF FY2025 REVISED BUDGET: (ACTION) (ROLL CALL VOTE)
Presenter:
Drew Olsonawski, Finance Director an Superintendent Rankin
Description:
Annually, it is customary at the June meeting to amend the 2024-2025 general budget for all funds shown in the attachment.
Finance Director Drew Olsonawski will present the budget and supporting data. Following school board questions,discussion and possible revisions, a motion approving the amended budget is recommended. Motion by _______________________, seconded by ____________________, to approve the FY2025 Budget Revisions as follows: Expenditures Revenues General Fund $24,261,448 $23,974,473 Food Service $1,372,754 $1,321,887 Community Education $1,365,667 $1,271,282 Debt Redemption $1,485,476 $1,435,172 Student Activity Fund $73,222 $124,549 TOTAL $28,558,567 $28,127,363 ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Moeller ____ Motion carried. |
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14. CONSIDER APPROVAL OF THE FY2026 BUDGET: (ACTION) (ROLL CALL VOTE)
Presenter:
Drew Olsonawski, Finance Director and Superintendent Rankin
Description:
Annually, it is customary at the June meeting to review and approve the proposed 2025-2026 general budget for all funds. The preliminary 2025-2026 general budget for all funds has been developed over the last two months and includes assumptions based on best knowledge at that time. Finance Directors, Drew Olsonawski, and Superintendent Rankin will present the budget and supporting data. Documents the administrators will review are attached. This same information was presented to the school board's Finance Committee. Following the presentation, school board action formally approving the proposed FY 26 general budget is appropriate. Motion by ______, seconded by ______, to approve the FY2026 Budget as follows: Expenditures Revenues General Fund $25,249,655 $25,547,940 Food Service $1,465,023 $1,293,013 Community Education $1,665,531 $2,511,208 Debt Redemption $1,485,925 $1,610,469 Student Activity $316,850 $284,994 TOTAL $30,182,984 $31,247,624 ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Moeller ____ Motion carried. |
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15. CONSIDER FUND BALANCE DESIGNATION FOR THE UNUSED PORTION OF THE KELLEHER BEQUEST TO BE DESIGNATED AS ASSIGNED FUNDS: (ACTION) (ROLL CALL VOTE)
Presenter:
Drew Olsonawski, Finance Director
Description:
Drew Olsonawski will present this request to designate the unused portions of the Kelleher Bequest as assigned funds so the intentions of the donor(s) can be accommodated in the future. Without this designation, the funds would be blended with other general funds, and the donor's intent would be lost in the process. Following Drew's presentation, a motion is recommended approving the request. Motion by _____________, seconded by _______________, to approve Fund Balance Designation for the Unused Portions of the Kelleher Bequest as Assigned Funds of $2,092.99. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Moeller ____ Motion carried. |
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16. CONSENT CALENDAR: (ACTION)
Description:
Motion by ___________________, seconded by __________________, to approve the consent calendar as listed above. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Moeller ____ Motion carried. |
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16.A. New Hires:
Description:
Kathy Ammend, Summer Recreation, Grade 5 Step 12, effective 05/22/2025 Jennifer Anderson, Little Lakers Childcare Aide, Grade 5 Step 4, effective 06/02/2025 Jackson Danter, Summer Recreation, Grade 5 Step 2, effective 05/22/2025 Chris Ecklund, Summer Recreation, Grade 5 Step 3, effective 05/22/2025 Kendal Erickson, Summer Recreation, Grade 5 Step 1, effective 05/22/2025 Kylie Erickson, Summer Recreation, Grade 5 Step 3, effective 05/22/2025 Leandra Graham, Summer Recreation, Grade 5 Step 2, effective 05/22/2025 Shay Hastings, Summer Recreation, Grade 5 Step 5, effective 05/22/2025 Emma Heidelberger, Summer Recreation, Grade 5 Step 2, effective 05/22/2025 Jeff Heitzman, Junior High Soccer Coach, BS+10 Step 3, effective 08/01/2025 Emma Hellermann, Summer Recreation, Grade 5 Step 3, effective 05/22/2025 Addy Johnson, Summer Recreation, Grade 5 Step 1, effective 05/22/2025 Jayda Kolstoe, Summer Recreation, Grade 5 Step 4, effective 05/22/2025 Marshall Koop, Summer Recreation, Grade 5 Step 1, effective 05/22/2025 Adelyne Lewison, Summer Recreation, Grade 5 Step 2, effective 05/22/2025 Avery Lewison, Summer Recreation, Grade 5 Step 3, effective 05/22/2025 Ella Lewison, Summer Recreation, Grade 5 Step 3, effective 05/22/2025 Mileigh Lundebrek, Summer Recreation, Grade 5 Step 2, effective 05/22/2025 Olivia MacDonald, Summer Recreation, Grade 5 Step 1, effective 05/22/2025 Ian Mills, Summer Recreation, Grade 5 Step 5, effective 05/22/2025 Linda Mills, Summer Recreation Program Coordinator, $3,060, effective 06/02/2025 Olivia MacDonald, Laker Legends 1: Site Aide Substitute Grade 5 Step 2, effective 05/30/2025 Paige Miller, Little Lakers Child Care Lead Teacher, Grade 7 Step 11, effective 06/16/2025 Brooklyn Noyes, Summer Recreation, Grade 5 Step 3, effective 05/22/2025 Easton Palmer, Summer Recreation, Grade 5 Step 2, effective 05/22/2025 Karna Palmer, Homecoming Advisor, BS+10 Step 5, effective 06/05/2025 Zach Palmer, Summer Recreation, Grade 5 Step 4, effective 05/22/2025 Heidi Polzin, Homecoming Advisor, BS+10 Step 5, effective 06/05/2025 Alexis Shea, Summer Recreation, Grade 5 Step 2, effective 05/22/2025 Meagan Thorfinnson, Summer Recreation, Grade 5 Step 1, effective 05/22/2025 Payten Trimbo, Summer Recreation, Grade 5 Step 2, effective 05/22/2025 Norah VanZee, Summer Recreation, Grade 5 Step 2, effective 05/22/2025 |
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16.B. Resignations:
Description:
Amy Gilmore, Paraprofessional, effective 06/02/2025 Lindsay Majerus, Mental Health Professional, effective 06/30/2025 Terri Richards, Homecoming Advisor, effective 06/04/2025 Marit Salveson, Art Teacher, effective 06/30/2025 Mary Walsh, Homecoming Advisor, effective 06/04/2025 |
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16.C. Retirements:
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Ted Hill, Secondary Teacher, effective 06/30/2025 Mike Troen, Secondary Teacher, effective 06/30/2025 |
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17. CONSIDER REQUEST TO APPROVE SPARK 27 CREATIVE CONTRACT FOR FISCAL YEAR 2026: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Katie Elenberger, Spark27 Founder and Creative Brand Strategists was in attendance at the May 19, 2025 school board meeting and provided the school board with a review of projects completed in FY25. Katie will also present the FY26 contract proposal including goals for the upcoming year. Following school board dialogue and questions, the administration recommends school board approval of the proposed FY26 contract. Motion by ___________________, seconded by __________________, to approve the proposed FY26 contract with Spark 27 Creative as presented. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Moeller ____ Motion carried.
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18. CONSIDER APPROVAL OF THE 2025-2026 COACHES/ADVISOR LIST: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Annually, the school board adopts a Coaches and Advisors list for the upcoming school year. The 2025-2026 list is attached and approval is recommended. Motion by _____________________, seconded by _________________, to approve the 2025-26 Coaches and Advisors list. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Moeller ____ Motion carried.
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19. CONSIDER APPROVAL OF THE 2025-2026 MEMBERSHIP RENEWALS IN THE FOLLOWING ORGANIZATIONS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Presenter:
Chip Rankin, Superintendent
Description:
Annually, the school board takes action to review memberships it has previously held in state and national educational organizations. These include:
Motion by __________, seconded by _______________, to approve the 2025-2026 membership renewals for MREA and MSBA organizations. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Moeller ____ Motion carried.
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20. CALL FOR QUOTES FOR SNOW REMOVAL AND SOFTENER SALT FOR THE FY2026: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
It has become an annual routine to call for quotes to address snow removal and water softener needs for the next fiscal year. Again this year, a school board action calling for quotes for snow removal and water softener for FY26 is in order. Motion by ___________________, seconded by _____________________, to call for quotes for snow removal and softener salt for FY2026. Motion carried. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Moeller ____ Motion carried.
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21. CONSIDER APPROVAL OF THE MEMORANDUM OF UNDERSTANDING WITH PRINCIPALS SARAH SUCHY AND SUE CURRENS DUTIES FOR THE 2024-2025 SCHOOL YEAR: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by ___________________, seconded by _____________________, to approve the Memorandum of Understanding with Principals Sarah Suchy and Sue Currens duties for the 2025-2026 school year. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Holtberg Motion carried.
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22. CONSIDER APPROVAL OF 2025-2027 DIRECTOR OF COMMUNITY EDUCATION CONTRACT: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by _______________________, seconded by ____________________, to approve the 2025-2027 Director of Community Education Contract. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichmann ____, Ogdahl____, Lagred ____, Zavadil____, Moeller____, Motion carried.
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23. CONSIDER APPROVAL OF AGREEMENT WITH LAKELAND MENTAL HEALTH CENTER (LMHS) FOR SCHOOL-BASED MENTAL HEALTH SERVICES: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Minnewaska Area Schools has been in discussion with Lakeland Mental Health Center (LMHC) to enhance school-based mental health services. LMHC proposes to place a full-time, year-round School-Based Mental Health Practitioner in the district, who will support both Medical Assistance (MA) billable students and provide general mental health support as needed. The district would contribute $44,500 annually toward this position, with quarterly billing beginning July 2025 under an initial 18-month contract. Additionally, LMHC would provide a co-located mental health professional one to one-and-a-half days per week at no cost to the district, with services limited to students who are insurance billable. LMHC will also explore the potential to add Minnewaska to the School Linked Behavioral Health grant to extend services to uninsured or underinsured students in the future. Office space, phone, copier, and fax access will be provided by the district at no cost. The contract term would run from July 1, 2025, through December 31, 2026, with the potential for annual renewals thereafter.
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24. CONSIDER APPROVAL OF REVIEW AND COMMENT SUBMISSION AUTHORIZATION FOR NOVEMBER 2025 BOND ELECTION: (ACTION) (ROLL CALL VOTE)
Description:
In preparation for a potential bond referendum in November 2025, the school district is required to seek Review and Comment from the Minnesota Department of Education. This process ensures that the proposed facility projects meet educational and fiscal standards set by the state. Submitting this request is a critical step toward informing the public and moving forward with the bond planning process. Motion by __________, seconded by __________ to authorize the superintendent to submit all required information to the Commissioner of Education to request Review and Comment for acquisition and betterment of school sites and facilities for a November 2025 election. The project would be financed through the issuance of School Building Bonds, if approved by the voters. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Moeller Motion carried. |
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25. CONSIDER APPROVAL OF COMMERCIAL LEASE AGREEMENT WITH CENTRAL SQUARE: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Description:
The proposed one-year lease agreement between Central Square, Inc. (landlord) and Independent School District No. 2149 (tenant) would continue the District’s rental of the gymnasium space located at Central Square. The lease term runs from July 1, 2025, to June 30, 2026, at a rate of $1,250 per month. The space will be used for school district activities during specified weekday hours, with shared access to common areas and parking. The lease includes provisions for renewal, insurance, maintenance responsibilities, and use restrictions. Approval of this agreement will formalize the District’s continued use of this facility for student programming. Motion by , seconded by , to approve the agenda as presented. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Moeller Motion carried.
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26. SECOND READING AND CONSIDER APPROVAL OF POLICIES AND 2025-2026 SCHOOL YEAR HANDBOOKS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
The district’s policy committee first reviewed the following handbooks and policies on May 16, 2025. A first reading was conducted at the regular school board meeting on May 16, 2025. These items are now being presented for a second reading and approval as part of the district’s annual review process. Policies reviewed include: Student Medication and Telehealth, Policy 621 Literacy and the READ Act, Policy 906 Community Notification of Predatory Offenders, Policy 413 Harassment and Violence, Policy 425 Staff Development and Mentoring, Policy 512 School-Sponsored Student Publications and Activities, Policy 704 Development and Maintenance of an Inventory of Fixed Assets and Fixed Asset Accounting, Policy 524.5 Personal Electronic Communication Devices, and the Facility Rental Administrative Guidelines. Handbooks reviewed include: Minnewaska Area High School, Minnewaska Area Middle School, Minnewaska Area Elementary School, Minnewaska Area W.I.N. Academy, Minnewaska Area High School Activities Handbook, Minnewaska Little Lakers Preschool Handbook, ECFE Handbook, Laker Legends, After-School Enrichment Program, Little Lakers Child Care, and School-Aged Child Care. Recommended Action:
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27. OTHER:
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28. ANNOUNCEMENTS:
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July 21, 2025, Regular School Board Meeting at 7:00 pm, MAS District Office Boardroom. August 18, 2025, Regular School Board Meeting at 7:00 pm, MAS District Office Boardroom. September 2, 2025, First Day of School September 15, 2025, Regular School Board Meeting at 7:00 pm, MAS District Office Boardroom. |
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29. ADJOURN: (ACTION) (ROLL CALL VOTE)
Description:
Motion by _____________________, seconded by ______________________, to adjourn the Regular Meeting at _________ p.m. Motion carried. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Moeller ____ Motion carried. |
