June 17, 2024 at 7:00 PM - Regular Meeting
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1. CALL TO ORDER: Pledge of Allegiance
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2. MEMBERS PRESENT:
Description:
Barsness, T. Reichmann, A. Reichmann, Ogdahl, Lagred, Zavadil, Holtberg |
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3. APPROVE AGENDA: (ACTION) (ROLL CALL VOTE)
Description:
Motion by , seconded by , to approve the agenda as presented. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Holtberg Motion carried. |
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4. VISITOR'S COMMENTS:
Description:
OPEN FORUM PROCEDURES: 1. The open forum will be held at the beginning of the meeting. 2. Those wishing to speak should sign up and indicate the topic at the beginning of the meeting. 3. A maximum time of 20 minutes will be allowed for the open forum. 4. A basic guide of three people per topic with a maximum of five minutes per person. 5. Those speaking will state their name and address prior to speaking. 6. Statements should be limited to the issues only. 7. Apply the "Golden Rule" during presentations. 8. The board retains the right to respond or not, but may discuss the item. 9. Personal/Personnel issues will not be heard or discussed |
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5. SPECIAL RECOGNITIONS AND HONORS:
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6. APPROVAL OF MINUTES OF THE FOLLOWING MEETINGS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
May 20, 2024 Regular Board Meeting Minutes Motion by ___________________, seconded by _____________________, to approve the minutes of the meetings as listed above. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Holtberg Motion carried.
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7. SUMMARY OF BILLS:
Description:
Chip Rankin, Superintendent, will present the summary of bills attached to the agenda.
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7.A. CONSIDER AND APPROVE CLAIMS AND ACCOUNTS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by ____________________, seconded by ______________________, to approve the Claims & Accounts totaling $1,464,418.50. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Holtberg Motion carried. |
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8. SUPERINTENDENTS REPORT:
Description:
Superintendent, Chip Rankin, will present his monthly report. |
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8.A. INVESTMENT REPORT:
Description:
Chip Rankin, Superintendent, will present the monthly investment report. The report is attached to the agenda.
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8.B. FOODSERVICE REPORT:
Description:
The monthly Food Service Report will be presented by Chip Rankin, Superintendent. The report is attached.
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8.C. REVENUE AND EXPENDITURE REPORTS:
Description:
The monthly Revenue and Expenditure Reports are attached to the agenda and will be presented by Superintendent, Chip Rankin.
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9. CONSIDER APPROVAL OF RESOLUTION NO. 06172024 ACCEPTING DONATIONS TO THE SCHOOL DISTRICT: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by _____________________, seconded by _________________, to approve Resolution No. 06172024 accepting the donations to the school district. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Holtberg Motion carried.
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10. CONSIDER APPROVAL OF ADJUSTMENTS TO REFLECT THE RESERVED UNFUNDED SEVERANCE TO THE GASB16 VALUATION: (ACTION) (ROLL CALL VOTE)
Presenter:
Drew Olsonawski, Finance Director and Superintendent Rankin
Description:
Finance Director, Drew Olsonawski will recommend adjustments to the latest GASB 16 valuation. Drew will explain the GASB 16 Valuation which is one of many government-driven accounting requirements school districts address annually. Following Drew's presentation, a motion approving the recommendation is in order.
Motion by _____________, seconded by _______________, to approve adjusting the reserved unfunded severance fund balance to reflect the estimated liability as determined by the GASB 16 valuation of $51,030. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichmann ____, Ogdahl____, Lagred ____, Zavadil____, Holtberg____, Motion carried. |
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11. CONSIDER APPROVAL OF FY2024 REVISED BUDGET: (ACTION) (ROLL CALL VOTE)
Presenter:
Drew Olsonawski, Finance Director an Superintendent Rankin
Description:
Annually, it is customary at the June meeting to amend the 2023-2024 general budget for all funds shown in the attachment.
Finance Director Drew Olsonawski will present the budget and supporting data. Following school board questions,discussion and possible revisions, a motion approving the amended budget is recommended. Motion by _______________________, seconded by ____________________, to approve the FY2024 Budget Revisions as follows: Expenditures Revenue General Fund $23,623,420 $22,732,421 Food Service $1,224,305 $1,395,714 Community Education $903,525 $879,344 Debt Redemption $1,485,875 $1,560,849 Student Activity Fund $278,345 $264,2491 TOTAL $27,515,470 $26,832,819 ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichmann ____, Ogdahl____, Lagred ____, Zavadil____, Holtberg____, Motion carried. |
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12. CONSIDER APPROVAL OF THE FY2025 BUDGET: (ACTION) (ROLL CALL VOTE)
Presenter:
Drew Olsonawski, Finance Director and Superintendent Rankin
Description:
Annually, it is customary at the June meeting to review and approve the proposed 2024-2025 general budget for all funds. The preliminary 2024-2025 general budget for all funds has been developed over the last two months and includes assumptions based on best knowledge at that time. Finance Directors, Drew Olsonawski, and Superintendent Rankin will present the budget and supporting data. Documents the administrators will review are attached. This same information was presented to the school board's Finance Committee. Following the presentation, school board action formally approving the proposed FY 25 general budget is appropriate. Motion by ______, seconded by ______, to approve the FY2025 Budget as follows: Expenditures Revenue General Fund $22,733,721 $22,790,449 Food Service $1,256,484 $1,266,756 Community Education $844,536 $828,944 Debt Redemption $1,486,526 $1,446,812 Student Activity $77,850 $84,120 TOTAL $26,394,117 $26,417,081 ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichmann ____, Ogdahl____, Lagred ____, Zavadil____, Holtberg____, Motion carried. |
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13. CONSIDER FUND BALANCE DESIGNATION FOR THE UNUSED PORTION OF THE KELLEHER BEQUEST TO BE DESIGNATED AS ASSIGNED FUNDS: (ACTION) (ROLL CALL VOTE)
Presenter:
Drew Olsonawski, Finance Director
Description:
Drew Olsonawski will present this request to designate the unused portions of the Kelleher Bequest as assigned funds so the intentions of the donor(s) can be accommodated in the future. Without this designation, the funds would be blended with other general funds, and the donor's intent would be lost in the process. Following Drew's presentation, a motion is recommended approving the request. Motion by _____________, seconded by _______________, to approve Fund Balance Designation for the Unused Portions of the Kelleher Bequest as Assigned Funds of $2,444.78. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichmann ____, Ogdahl____, Lagred ____, Zavadil____, Holtberg____, Motion carried. |
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14. CONSENT CALENDAR: (ACTION)
Description:
Motion by ___________________, seconded by __________________, to approve the consent calendar as listed above. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____,Ogdahl ____ Motion carried. |
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14.A. New Hires:
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14.B. Change of Status:
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14.C. Resignations:
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15. PRESENTATION AND UPDATE FROM SCHOOL NURSE MEGAN BOUTAIN:
Description:
School Nurse Megan Boutain will be present to update the board on the Health Services department.
Attachments:
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16. TERMINATION AND NON-RENEWAL OF STAFF:
Presenter:
Chip Rankin
Description:
On May 20, 2024, the school board adopted a resolution to reduce and discontinue up to five (5) paraprofessional positions. The administration recommends reducing one (1) paraprofessional position at this time. Linzy Chlian, Paraprofessional |
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16.A. TERMINATE DISTRICT PARAPROFESSIONAL LINZY CHLIAN FOR THE 2024-2025 SCHOOL YEAR: (ACTION) (ROLL CALL VOTE)
Description:
Motion by ________, seconded by ____________, to terminate Linzy Chlian, Paraprofessional, at the end of the 2023-2024 school year. ROLL CALL VOTE: Barsness _____, T. Reichmann____, A. Reichmann ____, Ogdahl____, Lagred____, Zavadil ____ Holzberg, Motion carried. |
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17. CONSIDER REQUEST TO APPROVE SPARK 27 CREATIVE CONTRACT FOR THE FIRST QUARTER OF FISCAL YEAR 2025: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Katie Elenberger, Spark27 Founder and Creative Brand Strategists was in attendance at the May 20, 2024 school board meeting and provided the school board with a review of projects completed in FY24. Katie will also present the FY25 contract proposal including goals for the upcoming year.This contract would be for the first quarter of fiscal year 25. Following school board dialogue and questions, the administration recommends school board approval of the proposed first quarter contract of FY25. Motion by ___________________, seconded by __________________, to approve the proposed first quarter of FY25 contract with Spark 27 Creative as presented. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichmann ____, Ogdahl____, Lagred ____, Zavadil____, Holtberg____, Motion carried.
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18. PRESENTATION AND UPDATE FROM FOOD SERVICE DIRECTOR BRIDGET GALLAGHER:
Description:
Food Service Director Bridget Gallagher will be present to update the board on the Food Service Department.
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19. CONSIDER APPROVAL OF 2024-2026 MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT EMPLOYEES' UNION LOCAL NO. 320 MASTER AGREEMENT:(APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by ___________________, seconded by _____________________, to approve 2024-2026 Minnesota Teamsters Public and Law Enforcement Employees’ Union Local No. 320 Master Agreement. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichmann ____, Ogdahl____, Lagred ____, Zavadil____, Holtberg____, Motion carried.
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20. CONSIDER APPROVAL OF 2024-2026 MENTAL HEALTH PROFESSIONALS AGREEMENT:(APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by ___________________, seconded by _____________________, to approve 2024-2026 Mental Health Professionals Agreement. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichmann ____, Ogdahl____, Lagred ____, Zavadil____, Holtberg____, Motion carried.
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21. CONSIDER APPROVAL OF 2024-2025 and 2025-2026 PRINCIPALS MASTER AGREEMENT: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by _______________________, seconded by ____________________, to approve the 2024-2025 and 2025-2026 Principals Master Agreement ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichmann ____, Ogdahl____, Lagred ____, Zavadil____, Holtberg____, Motion carried.
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22. CONSIDER APPROVAL OF RESOLUTION RE-CERTIFYING POPULATION ESTIMATES FOR ADDITIONAL COMMUNITY EDUCATION REVENUE: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Description:
The MN State Demographers Office has released the 2023 District Population Data. According to the census, the district's population growth means that MAS Community Education programs now qualify for additional Revenue.
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23. CONSIDER APPROVAL OF THE 2024-2025 COACHES/ADVISOR LIST: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Annually, the school board adopts a Coaches and Advisors list for the upcoming school year. The 2024-2025 list is attached and approval is recommended. Motion by _____________________, seconded by _________________, to approve the 2024-25 Coaches and Advisors list. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichmann ____, Ogdahl____, Lagred ____, Zavadil____, Holtberg____, Motion carried.
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24. CONSIDER APPROVAL OF THE 2024-2025 MEMBERSHIP RENEWALS IN THE FOLLOWING ORGANIZATIONS: (ACTION) (ROLL CALL VOTE)
Presenter:
Chip Rankin, Superintendent
Description:
Annually, the school board takes action to review memberships it has previously held in state and national educational organizations. These include:
Motion by __________, seconded by _______________, to approve the 2024-2025 membership renewals for Minnesota Rural Education Association, Minnesota School Boards Association, and Lakes Country Service Cooperative organizations. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichmann ____, Ogdahl____, Lagred ____, Zavadil____, Holtberg____, Motion carried. |
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25. CONSIDER APPROVAL OF 2024-2025 DIRECTOR OF COMMUNITY EDUCATION CONTRACT: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by _______________________, seconded by ____________________, to approve the 2024-2025 Director of Community Education Contract. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichmann ____, Ogdahl____, Lagred ____, Zavadil____, Holtberg____, Motion carried.
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26. CONSIDER APPROVAL OF 2024-2025, 2025-2026, AND 2026-2027 DIRECTOR OF BUSINESS SERVICES CONTRACT: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by _______________________, seconded by ____________________, to approve the 2024-2025, 2025-2026, and 2026-2027 Director of Business Services Contract. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichmann ____, Ogdahl____, Lagred ____, Zavadil____, Holtberg____, Motion carried.
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27. OTHER:
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28. ANNOUNCEMENTS:
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29. ADJOURN: (ACTION) (ROLL CALL VOTE)
Description:
Motion by _____________________, seconded by ______________________, to adjourn the Regular Meeting at _________ p.m. Motion carried. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____,Lagred ____ Ogdahl ____Motion carried. |
