January 4, 2024 at 7:30 AM - SPECIAL ORGANIZATION MEETING
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1. CALL TO ORDER: PLEDGE OF ALLEGIANCE
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2. MEMBERS PRESENT:
Description:
Barsness, T. Reichmann, A. Reichmann, Ogdahl, Lagred, Zavadil, Holtberg,
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3. SELECT ACTING CHAIR FOR THIS ORGANIZATIONAL MEETING: (ACTION) (ROLL CALL VOTE)
Superintendent Rankin asked the 2023 board chair, Chad Barsness, to serve as acting chairperson for this meeting until one is named.) |
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4. SELECT ACTING CLERK: (ACTION) (ROLL CALL VOTE)
(Until new clerk is selected)
Description:
___________ nominated ________________ as Acting Clerk; it was seconded by ___________. The vote was taken, ________________________ is selected as Acting Clerk until the Clerk is elected. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Holtberg Motion carried. |
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5. APPROVE AGENDA: (ACTION) (ROLL CALL VOTE)
Description:
Motion by , seconded by , to approve the agenda as presented. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Holtberg Motion carried. |
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6. CALL FOR NOMINATIONS FOR CHAIRPERSON: (ACTION) (ROLL CALL VOTE)
Description:
__________ nominated _______________ for Chairperson; it was seconded by______________. A vote was taken, _______________________ was elected Chairperson. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Holtberg Motion carried. |
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7. CALL FOR NOMINATIONS FOR VICE-CHAIRPERSON: (ACTION) (ROLL CALL VOTE)
Description:
__________ nominated _____________ for Vice-Chairperson; it was seconded by _____________. A vote was taken, __________________ was elected Vice-Chairperson. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Holtberg Motion carried. |
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8. CALL FOR NOMINATIONS FOR CLERK: (ACTION) (ROLL CALL VOTE)
Description:
Information regarding separate Clerk & Treasurer positions for MSBA: The law requires the board to elect one member, a clerk, and another treasurer, not a single clerk/treasurer. The law is a higher authority than policy.) __________ nominated _____________ for Clerk; it was seconded by _____________. A vote was taken, __________________ was elected Clerk. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Holtberg Motion carried. |
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9. CALL OF NOMINATIONS FOR TREASURER: (ACTION) (ROLL CALL VOTE)
Description:
__________ nominated _____________ for Treasurer, it was seconded by _____________. A vote was taken, __________________ was elected Treasurer. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Holtberg Motion carried. |
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10. SET MONTHLY MEETING DATES AND TIMES FOR THE 2024 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
The following January meetings have been scheduled: January 22, 2024, Regular Board Meeting in MAS District Office Board Room at 7:00 p.m. Meeting restrictions on the following dates: January 15, 2024 - MLK Jr. Day February 19, 2024 - Presidents' Day Motion by__________ seconded by _____________ to set the monthly Board Meetings for_____________ at_____ p.m. in the MAS District Office Board room for the 2024 calendar year with the February Regular Meeting to be held on _______ at_________ p.m ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Holtberg Motion carried. |
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11. DESIGNATE THE OFFICIAL DEPOSITORY FOR THE 2024 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
Currently, we list all Pope County Banks and the Minnesota Liquid Asset Fund. Motion by ___________, seconded by ____________, to designate all Pope County Banks and the Minnesota Liquid Asset Fund as official depositories for the 2024 calendar year. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Holtberg Motion carried. |
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12. DESIGNATE THE OFFICIAL SAFEKEEPING ENTITY OF COLLATERAL ON BEHALF OF THE SCHOOL DISTRICT:
Description:
Motion by _______, seconded by_______, to designate United Bankers Bankas the official safekeeping entity of collateral on behalf of the school district. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Holtberg Motion carried. |
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13. DESIGNATE THE OFFICIAL DISTRICT NEWSPAPER FOR THE 2024 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
We currently have the Pope County Tribune as our legal newspaper. Motion by ___________, seconded by ____________, to designate the Pope County Tribune as the official district newspaper for the 2024 calendar year. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Holtberg Motion carried. |
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14. SET THE MILEAGE RATE FOR THE 2024 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
The current rate is .58¢. The government-approved mileage rate is .67¢ per mile for 2024. Motion by ___________, seconded by ____________, to set mileage rate to follow the federal rate at .67¢ for the 2024 calendar year. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Holtberg Motion carried. |
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15. APPROVE THE USE OF MACHINE-SIGNED CHECKS FOR THE 2024 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
Motion by, , seconded by , to approve the use of machine-signed checks for the 2024 calendar year. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Holtberg Motion carried. |
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16. APPROVE ELECTRONIC FUND TRANSFER BY DREW OLSONAWSKI AND/OR CHARLES (CHIP) RANKIN FOR THE 2024 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
Motion by, , seconded by , to approve electronic fund transfer by Drew Olsonawski and/or Charles (Chip) Rankin for the 2024 calendar year. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Holtberg Motion carried. |
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17. REVIEW BOARD MEMBER COMMITTEE APPOINTMENTS FOR THE 2024 CALENDAR YEAR: (APPENDIX)
Description:
Committee assignments and a brief description of each committee are attached. Please submit your committee membership preferences to the newly elected school board chairperson. The Chairperson will review the preferences and announce committee assignments at the January 22nd board meeting. |
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18. SET THE BOARD SALARIED FOR THE 2024 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
The current salaries are Chairperson - $500; Clerk/Treasurer - $150 per year; all Board members to receive $50 for Regular and Special Meetings, and an additional $50 for all meetings over 4 hours. Motion by _________, seconded by ____________, to set: Chairperson's salary at $________ annually; Clerk salary at $________ annually; Treasurer salary at $__________ annually; Meeting salary at $___________, with an additional $_________ for meetings over 4 hours for the 2024 calendar year. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Holtberg Motion carried. |
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19. AUTHORIZE ADMINISTRATIVE PERSONNEL TO CONTACT LEGAL COUNSEL TO DEAL WITH LEGAL ISSUES AS NECESSARY AND IN A TIMELY MANNER: (ACTION) (ROLL CALL VOTE)
Description:
Motion by, , seconded by , to authorize administrative personnel to contact legal counsel to deal with legal issues as necessary and in a timely manner ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Holtberg Motion carried. |
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20. APPOINT SUPERINTENDENT RANKIN AS TITLE I LEA REPRESENTATIVE: (ACTION) (ROLL CALL VOTE)
Description:
Motion by, , seconded by , to appoint Superintendent Rankin as Title I LEA Representative ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Holtberg Motion carried. |
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21. OTHER:
Description:
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22. ANNOUNCEMENTS:
Description:
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23. ADJOURN: (ACTION) (ROLL CALL VOTE)
Description:
Motion by ___________, seconded by ____________, to adjourn the special organizational meeting at ____________ a.m. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, A. Reichamnn ____, Ogdahl ____, Lagred____, Zavadil ____ Holtberg Motion carried. |