August 23, 2021 at 7:00 PM - Regular Meeting
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1. CALL TO ORDER: Pledge of Allegiance
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2. MEMBERS PRESENT:
Description:
Barsness, Gugisberg, Holtberg, T. Reichmann, Zavadil, A. Reichmann |
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3. APPROVE AGENDA: (ACTION) (ROLL CALL VOTE)
Description:
Motion by , seconded by , to approve the agenda as presented. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Motion carried. |
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4. VISITOR'S COMMENTS:
Description:
OPEN FORUM PROCEDURES: 1. The open forum will be held at the beginning of the meeting. 2. Those wishing to speak should sign up and indicate the topic at the beginning of the meeting. 3. A maximum time of 20 minutes will be allowed for the open forum. 4. A basic guide of three people per topic with a maximum of five minutes per person. 5. Those speaking will state their name and address prior to speaking. 6. Statements should be limited to the issues only. 7. Apply the "Golden Rule" during presentations. 8. The board retains the right to respond or not, but may discuss the item. 9. Personal/Personnel issues will not be heard or discussed |
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5. SPECIAL RECOGNITIONS AND HONORS:
Description:
Meribeth Noyes, Peggy Falk, Dacia Reichmann, Stephanie Douvier, Linda Hoffmann, Miriah Johnsrud, Becky Reber, Heidi Greene, Jean Barkeim, Michelle Hess, Jon Weaver, and Karna Palmer for coming in and making phone calls to help increase the reliability of the survey and connecting with our Laker families! |
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6. APPROVAL OF MINUTES OF THE FOLLOWING MEETINGS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by ___________________, seconded by _____________________, to approve the minutes of the meetings as listed above. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Motion carried.
Attachments:
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7. CONSIDER APPROVAL TO RESCIND THE MOTION ACCEPTING THE SUMMARY OF BILLS ON JULY 26, 2021 IN THE AMOUNT OF $2,056,609.72 AND A MOTION TO ACCEPT THE SUMMARY OF BILLS FOR THE JULY 26, 2021 MEETING AT $1,968,801.90 : (APPENDIX) (ACTIONS) (ROLL CALL VOTE)
Description:
Attached you will find the summary of bills approved at the July Board Meeting. The total was wrong of $2,056,609.72. The corrected summary page is also attached with the correct total of $1,968,801.90. Motion by ____________________, seconded by ______________________, to rescind the motion made on July 26, 2021 approving the summary of bills at $2,056,609.72. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Motion carried. Motion by ____________________, seconded by ______________________, to approve the Claims & Accounts for July 26, 2021 totaling $1,968,801.90. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Motion carried.
Attachments:
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8. CONSIDER AND APPROVE SUMMARY OF BILLS, CLAIMS, AND ACCOUNTS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by ____________________, seconded by ______________________, to approve the Claims & Accounts totaling $1,270,837.95. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Motion carried. |
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8.A. SUMMARY OF BILLS
Description:
Chip Rankin, Superintendent, will present the summary of bills attached to the agenda.
Attachments:
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8.B. INVESTMENT REPORT
Description:
Chip Rankin, Superintendent, will present the monthly investment report. The report is attached to the agenda. |
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8.C. FOODSERVICE REPORT
Description:
The monthly Food Service Report will be presented by Chip Rankin, Superintendent. The report is attached.
Attachments:
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8.D. SUPERINTENDENTS REPORT:
Description:
The monthly MAS student enrollment report will be presented by Superintendent, Chip Rankin. |
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9. CONSIDER APPROVAL OF THE 2021-2022 RETURN TO SCHOOL PLAN: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Description:
The MAS 2021-22 School Opening Plan was created using recommendations from the Minnesota Department of Education, Minnesota Department of Health, Pope County and Horizon Public Health data, and individual feedback from each family. As the COVID-19 pandemic continues to change rapidly, this plan will be updated to reflect any shift in protocol, guidance, and/or requirements. Motion by ___________________, seconded by_____________________, to approve the 2021-2022 Return to School Plan as presented. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Motion carried.
Attachments:
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10. FOOD SERVICE START OF THE SCHOOL YEAR UPDATE/PLANS:
Presenter:
Paulette Noel
Description:
Food & Nutrition Services Supervisor Paulette Noel will be in attendance to provide the school board with a status report. This status report is informational only and no board action is requested at this time. |
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11. REQUEST TO FORMALLY ADOPT PROPOSED e-LEARNING PLAN: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Presenter:
Chip Rankin
Description:
Superintendent Rankin will present the MAS 2021-2022 Weather Related eLearning Plan. The Minnesota Statute requires Minnesota School Districts to adopt and publicly post the Weather-Related eLearning plans annually. Pending school board adoption, the administration will post the eLearning Plans of the District website. Following Superintendent Rankin's presentation and school board discussion, a motion approving the plan. Motion by ___________________, seconded by_____________________, to approve the 2021-2022 school year e-learning plans. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Motion carried.
Attachments:
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12. REQUEST TO ESTABLISH DATE AND TIME FOR PUBLIC HEARING (TRUTH IN TAXATION) ON CERTIFICATION OF 2021, PAYABLE 2022 LEVY: (ACTION) (ROLL CALL VOTE)
Description:
Annually, state law requires taxing jurisdictions schedule a public hearing called Truth-In-Taxation. The purpose of the TNT meeting is to present information and receive comments from an audience at a regularly scheduled meeting between November 25 and December 28. The information presented will focus on the current year's budget and the proposed property tax levy for 2021, payable in 2022.
In the past, the TNT hearing was scheduled for 6:30 pm prior to the December regular scheduled board meeting. The December 2021 regular board meeting is set for the 20TH. The school district can certify the final levy on the same night the TNT hearing is held. The administration recommends the school board schedule the Truth-in-Taxation meeting for 6:30 pm on Monday, December 20, 2021, in the Minnewaska Area Schools District Office Board Room. The purpose of the meeting will be to present the 2021-2022 school budget and the proposed 2021, payable 2022 Property Tax Levy and to encourage public input at the meeting. Later that evening, the school board will be asked to certify the 2021 payable 2022 Property Tax Levy. A motion is recommended authorizing the date of the public hearing. Motion by , seconded by , to set the Truth and Taxation Hearing on at time. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Motion carried. |
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13. CONSIDER APPROVAL OF SOFTNER SALT AND SNOW REMOVAL BIDS/QUOTES FOR FY2022: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Description:
Sealed bids/quotes were solicited and received for Water Softener Salt, and Snow Removal for the 2021-2022 school year. We held a bid opening on Wednesday, August 2, 2021, at 2:00 pm. Angie VanZee and Chip Rankin attended the bid opening. Two softener salt bids were received. One was from Tom's Market and the other from CST Distribution. Two snow removal bids were received. One was from Braaten Masonry and the other from McCrory Maintenance. All bids are attached. Building/Grounds Director Corey Curry will be in attendance to answer board questions. Following board discussion, board action is recommended. Motion by , seconded by , to approve the Softner Salt and Snow removal Quotes for FY2022 as follows. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Motion carried.
Attachments:
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14. MAS FALL ACTIVITIES STATUS REPORT.
Presenter:
Bill Mills
Description:
Activities Director, Bill Mills, will be in attendance to provide the school board with a status report on his meetings with conference representatives and head coaches/directors of school activities. This status report is informational only and no board action is requested at this time. |
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15. CONSIDER APPROVAL OF THE 2021-2022 COACHES/ADVISOR LIST: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Annually, the school board adopts a Coaches and Advisors list for the upcoming school year. The 2021-2022 list is attached and approval is recommended. Motion by _____________________, seconded by _________________, to approve the 2021-22 Coaches and Advisors list. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Motion carried.
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16. CONSIDER APPROVAL OF THE PROPOSED MOBILE DEVICE POLICY FOR THE 2021-2022 SCHOOL YEAR: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Description:
Mark Meyer, Technology Director, will attend the board meeting and discuss with school board members any proposed changes to the proposed "Mobile Device Policy" for the 2021-2022 school year. Annually, this policy must be reviewed and updated. The School Board's Policy Committee reviewed this proposed policy earlier this evening in their subcommittee meeting. School Board approval of the proposed policy is recommended. Motion by , seconded by , to approve the 2021-22 Mobile Device Policy. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Motion carried.
Attachments:
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17. CONSIDER APPROVAL OF THE FOLLOWING 2021-2022 HANDBOOKS: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Description:
Motion by , seconded by , to approve the 2021-20222 W.I.N. Academy and Food Service Handbooks. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Motion carried.
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18. REQUEST TO CONSIDER SCHOOL BOARD APPROVAL OF AN AMENDMENT TO MAES STUDENT HANDBOOK: (ACTION) ( APPENDIX) (ROLL CALL VOTE)
Description:
The administration and guidance department proposes the MAES student handbook modify the recently adopted handbook: Motion by , seconded by , to approve the amendment to the MAES Handbook. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Motion carried.
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19. REQUEST TO CONSIDER SCHOOL BOARD APPROVAL OF AN AMENDMENT TO MAHS STUDENT HANDBOOK: (ACTION) ( APPENDIX) (ROLL CALL VOTE)
Description:
The administration and guidance department proposes the MAHS student handbook modify the recently adopted handbook: Motion by , seconded by , to approve the amendment to the MAHS Handbook. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Motion carried.
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20. CONSIDER APPROVAL TO ADVERTISE FOR SCHOOL BOARD DIRECTOR VACANCY: (ACTION) (ROLL CALL VOTE)
Description:
School Board Director Amanda Ogdahl has resigned as a board member. This has created an open seat on the Minnewaska Area School Board. The administration recommends advertising for interested applicants in filling this seat. The advertisement would be posted on the district website, social media, and in the designated paper. Letters of interest can be accepted for a two-week period. The board will accept applications for the opening of the board by Wednesday, September 8, 2021. This appointment will expire in December 2022. The next school board election will be in November 2022, where this position will be on the election ballot. Motion by , seconded by , to approve the advertisement to fill a vacant seat on the Minnewaska Area School Board. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Motion carried. |
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21. POLICY COMMITTEE UPDATE: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Description:
The following policies were reviewed by the district's policy committee and no revisions were made. After the school board has received public comment and after the board has had any discussion pertaining to the policies, a motion adopting the policies.
Motion by , seconded by , to approve the following policies as presented. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Motion carried.
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22. CONSENT CALENDAR: (ACTION) (ROLL CALL VOTE)
Description:
Motion by ___________________, seconded by __________________, to approve the consent calendar as listed above. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried. |
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22.A. New Hires:
Description:
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22.B. Change of Status:
Description:
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22.C. Resignations:
Description:
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23. OTHER:
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24. ANNOUNCEMENTS:
Description:
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25. ADJOURN: (ACTION) (ROLL CALL VOTE)
Description:
Motion by _____________________, seconded by ______________________, to adjourn the Regular Meeting at _________ p.m. Motion carried.
ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____Motion carried. |
