June 20, 2024 at 7:30 PM - Regular Meeting

1. CALL TO ORDER

2. ROLL CALL

3. APPROVAL OF AGENDA

4. APPROVAL OF MINUTES

4.1. Information Session, May 15, 2024

4.2. Closed Session, May 15, 2024

4.3. Regular Meeting, May 15, 2024

5. BOARD OF TRUSTEES REPORTS/PROPOSALS (verbal)

5.1. Board of Trustees Reports (verbal)

5.2. Renewal of Memberships in Trustee Organizations
Recommendation of Administration that the Board of Trustees approve the renewal of memberships in the American Association of Community Colleges, the Association of Community College Trustees, and the Michigan Community College Association and authorize attendance by Board members at educational conferences sponsored by these organizations through June 30, 2025.  In addition, it is recommended that the Board approve the annual dues for membership in the Michigan Community College Association at a cost of $52,000.

5.3. Appointments - 2024/2025 Michigan Community College Association (MCCA) Board of Directors
Recommendation of Administration that the Board of Trustees designate one Board member (Chairperson) as a representative and one Board member (Vice Chairperson) as an alternate for the Michigan Community College Association Board of Directors, effective July 1, 2024 through June 30, 2025.

5.4. Cancellation of July 2024 Meetings of the Board of Trustees -
Recommendation of Administration that the Board of Trustees cancel the July 2024 Information Session and Regular Meeting of the Board of Trustees.

6. PRESIDENT'S REPORTS (verbal)

7. FINANCIAL REPORTS

7.1. Financial Statements - May 31, 2024
Recommendation of Administration that the Board of Trustees receive and file the financial statements for the eleven months ended May 31, 2024.

7.2. Investment Report - May 31, 2024
Recommendation of Administration that the Board of Trustees receive and file the investment report.

8. AUDIENCE PARTICIPATION - (verbal)

9. PERSONNEL REPORTS

9.1. Employment Contracts for Exempt Administrators -- Board of Trustee Members Only*
Recommendation of Administration that the Board of Trustees approve contracts for the exempt administrators listed for the period of July 1, 2024 not to exceed June 30, 2025.


 

9.2. Designation of Emeritus Status
Recommendation of Administration that the Board of Trustees confer the appropriate emeritus title on retirees Linda Bajdo, Professor of Psychology and Karen Richie, Professor of English.

9.3. Tentative Agreement with Association of Adjunct Faculty Macomb Community College ("Adjunct Faculty")
Recommendation of Administration that the Board of Trustees adopt the tentative agreement as to the Collective Bargaining Agreement with Adjunct Faculty commencing on August 12, 2024 and terminating on August 11, 2027.

9.4. Tentative Agreement with Macomb County Community College Operational Personnel Association ("MCCCOPA" or "Union")
Recommendation of Administration that the Board of Trustees adopt the tentative agreement as to the wage reopener with Macomb County Community College Operational Personnel Association.

10. REPORTS OF ADMINISTRATION - INFORMATION ITEMS

10.1. Spektrix Ticketing System for Macomb Center for the Performing Arts
Recommendation of Administration that the Board of Trustees receive and file the information report.

10.2. Grand River Solutions
Recommendation of Administration that the Board of Trustees receive and file the information report.

10.3. Contract awarded through the Associate Degree in Nursing (ADN) - to - Bachelor of Science Degree in Nursing (BSN) Completion Grant
Recommendation of Administration that the Board of Trustees receive and file the information report.

10.4. 70th Anniversary Book from HOUR Media
Recommendation of Administration that the Board of Trustees receive and file the information report.

11. REPORTS OF ADMINISTRATION - ACTION ITEMS

11.1. Donations - May 31, 2024
Recommendation of Administration that the donations listed be acknowledged by the College, with thanks.

11.2. Change Orders (none)

11.3. Authorization for Purchases

11.3.A. Three (3) Issues of the Macomb Connect Magazine - Fall 2024, Winter 2025, and Spring/Summer 2025
Recommendation of Administration that the Board of Trustees approve the bid in the amount of $191,565 for printing and mailing services of three (3) issues of the Macomb Connect Magazine for Fall 2024, Winter 2025 and Spring/Summer 2025 to  Hearst Corporation of Big Rapids, Michigan.

11.3.B. Supplemental Contract Programming Resources
Recommendation of Administration that the Board of Trustees authorize Administration to extend the current contract with Execu-Sys of New York, New York, for a two-year term of supplemental contract programming resources in an amount not to exceed $490,000.

11.3.C. Michigan Community College Risk Management Authority Self-Insured Property and Casualty Insurance
Recommendation of Administration that the Board of Trustees approve a contribution in an amount not to exceed $820,248 to the Michigan Community College Risk Management Authority for the period July 1, 2024 to June 30, 2025.

 

11.3.D. Colleague Software-as-a-Service Readiness Phase I - Ellucian Experience Portal
Recommendation of Administration that the Board of Trustees authorize Administration to award a 5-year contract, upon the approval of General Counsel, to Ellucian of Reston, Virginia, for the Ellucian Experience Portal, including one-time installation costs, in an amount not to exceed $308,642.  

11.3.E. Renewal of Codio Student Licenses/Resource-Access to Programming Tools Online Platform
Recommendation of Administration that the Board of Trustees authorize the purchase of 335 annual licenses of Codio Education Platform from Codio Incorporated, Cambridge, Massachusetts in the total amount of $73,713.75 for three academic years.

11.3.F. EMS Room, Event and Catering System Renewal
Recommendation of Administration that the Board of Trustees authorize Administration to renew a three-year contract, upon the approval of General Counsel, with EMS Software of Centennial, Colorado for a Room, Event and Catering System in an amount not to exceed $169,972.

11.4. East Campus Rooftop Units Replacement and HVAC Controls Upgrades
Recommendation of Administration that the Board of Trustees approve the proposed budget for the replacement of the East Campus Rooftop Units Replacement and HVAC Controls upgrades and authorize the award of contracts subject to the review and approval of General Counsel.  

11.5. 2024/25 Fiscal Year Deferred Maintenance Replacements and Repairs
Recommendation of Administration that the Board of Trustees approve the 2024/25 Fiscal Year Deferred maintenance program and authorize the administration to solicit proposals, quotes and bids and award contracts, subject to the approval of General Counsel, to the lowest qualified bidders that will provide acceptable quality, service and performance meeting College specifications.

12. POLICY ACTIONS (none)

13. ADJOURNMENT