May 23, 2016 at 7:00 PM - Regular Meeting
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I. Call meeting to order.
Description:
Present:
Absent: |
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II. Discussion/Action: Canvass school board election held May 7, 2016 and clarify results.
Presenter:
Dr. DeSpain
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III. Discussion/Action: Swear in board members Harold "Bubba" Holloway (Position 1); Paul Barnett (Position 2); Chad Steely (Position 3);
and Charles McShan (Position 7 - Unexpired term of 2 yrs).
Presenter:
Donna Hobson
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IV. Discussion/Action: Conduct re-organization of the Board of Trustees.
Presenter:
Dr. DeSpain
Description:
Meeting will be turned over to Dr. DeSpain at this time.
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V. Introduce Employees of the Month.
Presenter:
Tana Herring/Dr. DeSpain
Description:
Elementary School Professional - Beth Leonard
Administration/Technology Employee - Tammie Pyeatt |
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VI. Introduce Students of the Month.
Presenter:
Principals
Description:
Elementary - Kollin Peiffer
Intermediate - Jacob O'Neal Middle School - Guadalupe Lara High School - Maggie Williams |
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VII. Recognize middle school student whose artwork was accepted into the TAEA Capitol Exhibit.
Presenter:
Amanda LoBasso
Description:
Recognize Zerick Warren (7th grader).
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VIII. Recognize elementary student as 2nd place winner for Earth Day 2016 Poster Contest hosted by Region VII ESC.
Presenter:
Susan Trim/Tana Herring
Description:
Recognize first grader, Greyson Tubbs.
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IX. Recognize girls and boys track area, regional and state qualifiers.
Presenter:
Kodi Huff/Ryan Blackmon
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X. Recognize softball team.
Presenter:
Terry James
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XI. Recognize baseball team.
Presenter:
John Adair
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XII. Open forum.
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XIII. Discussion: Hear report from representative from THE LAB regarding student and bus driver drug testing protocol.
Presenter:
Dr. DeSpain/Tom Thompson
Description:
Tom Thompson from THE LAB in Tyler will be here to discuss the protocol for our student drug testing and possibly taking over our bus driver drug testing. East Texas Drug Testing in Palestine has gone out of business and we need a new company to do state mandated drug testing for our bus drivers.
NO ACTION NEEDED!! |
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XIV. Discussion/Action: Consider all matters incident and related to declaring expectation to reimburse expenditures with proceeds of future debt, including the adoption of a resolution pertaining thereto.
Presenter:
Dr. DeSpain/Robert White
Description:
Recommendation: Approve proposal from SAMCO Capital for purchases and renovations.
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XV. Discussion/Action: Appoint board members who have authority to sign checks on all Elkhart I.S.D. accounts with Commercial Bank of Texas.
Presenter:
Donna Hobson
Description:
Commercial Bank of Texas has requested we assign 2 board members who have approval to sign checks on all account. This is normally our board president and board secretary.
Recommendation: After re-organization of board appoint board president and board secretary as members who have authority to sign checks on all Elkhart I.S.D. accounts with Commercial Bank of Texas. |
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XVI. Discussion/Action: Approve amendments to the 2015-16 Elkhart I.S.D. budget.
Presenter:
Donna Hobson
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XVII. Discussion/Action: Approve Region 7 Purchasing Cooperative Resolution and Interlocal Agreement for the 2016-17 school year.
Presenter:
Dr. DeSpain
Description:
Recommendation: Approve Region 7 Purchasing Cooperative Interlocal Agreement and Resolution.
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XVIII. Discussion/Action: Approve Region 7 Service Agreements for the 2016-17 school year.
Presenter:
Dr. DeSpain
Description:
Recommendations: Approve Region 7 Service Agreements as presented.
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XIX. Discussion/Action: Approve Parent School Compact for the 2016-17 school year.
Presenter:
Kay Chapman
Description:
We are required to approve the Parent School Compact each year. No changes were made for the 2016-17 school year.
Recommendation: Approve Parent School Compact for the 2016-17 school year as presented. |
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XX. Discussion/Action: Approve the Parent Family Engagement Policy, the HIV/AIDS Policy the Dyslexia Plan, the Professional Development Plan and the HQ Recruitment Retention Plan.
Presenter:
Kay Chapman
Description:
We are required to approve these policies/plans each year.
Recommendation: Approve the Parent Family Engagement Policy, the HIV/AIDS Policy, the Dyslexia Plan, the Professional Development Plan and the HQ Recruitment Retention Plan as presented. |
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XXI. Discussion: Discuss Staffing Needs Assessment , Wellness Policy & Plan, Parental Involvement Survey Results, and Gifted & Talented Evaluation Report.
Presenter:
Kay Chapman
Description:
No action needed on this item.
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XXII. Discussion/Action: Approve 2016-17 Salary Scales.
Presenter:
Dr. DeSpain
Description:
Recommendation: Approve salary scales as presented.
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XXIII. Discussion/Action: Review /approve administrative reports.
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XXIII.i. Minutes - April 25, 2016 regular meeting.
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XXIII.ii. Tax Report
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XXIII.iii. Financial Report
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XXIII.iv. Accounts Payable
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XXIII.v. Elementary Principal Report
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XXIII.vi. Intermediate Principal Report
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XXIII.vii. Middle School Principal Report
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XXIII.viii. High School Principal Report
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XXIII.ix. Technology Director Report
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XXIII.x. Food Service Director Report
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XXIII.xi. Director of Special Programs Report
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XXIII.xii. Superintendent Report
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XXIII.xiii. Miscellaneous
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XXIV. Closed Session:
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XXIV.i. Consider personnel matters with regard to confirmation of hiring/employing professional personnel, resignations, assignments and complaints.
Presenter:
Dr. DeSpain
Description:
FOR YOUR INFORMATION: Kaysi Vaughn has resigned her position as a paraprofessional at the high school.
NO ACTION NEEDED ON THIS ITEM! |
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XXIV.ii. Discuss additions (staff member's children) and out-of-district "paying" students to be added to the 2016-17 Student Transfer List.
Description:
Recommendations:
Approve additions to the Student Transfer List: Danika Aristide - New staff member's child Aiden Cleveland - Staff member will have legal guardianship in July Nevaeh Anders - Paying Alexis Ballard - Paying Maycen Dickson - Paying Lily Rader - Paying Tara Tidrow - Paying Trystyn Tidrow - Paying Madelyn Estrada - Paying Tyler Hardison - Paying Leighton Bridges - Paying Krista Knight - Paying Rylee Reeves - Paying Preslee Lipsey - Paying William Lipsey - Paying Disapprove: Cashden Cargill (due to excessive absences and tardiness in 15-16) |
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XXV. Re-open meeting.
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XXVI. Discussion/Action: Consider items discussed in closed session.
Presenter:
Dr. DeSpain
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XXVII. Adjourn.
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