October 15, 2025 at 7:00 PM - Regular Meeting

1. Call to Order/Roll Call

2. Pledge of Allegiance

3. Public Comment

4. ACTION ON CONSENT AGENDA: All items on the Consent Agenda are considered to be routine and will be enacted in one motion. There will be no individual discussion of these items unless a Trustee so requests. The requested item will then be removed from the Consent Agenda and considered at the end of the Consent Agenda. 

4.A. Minutes

4.A.1) Minutes of the September 10, 2025 Special Board Meeting.

4.A.2) Minutes of the September 15, 2025 Special Board Meeting.

4.A.3) Minutes of the September 15, 2025 Finance Committee Meeting.

4.A.4) Minutes of the September 17, 2025 Public Hearing 2025-2026 Tentative Budget - Ordinance 25-02

4.A.5) Minutes of the September 17, 2025 Regular Board Meeting.

4.B. Payment of the Bills

4.B.1) Action on operating expenses of $231,391.80 and payroll expenses of $308,492.85, for a total monthly expense of $539,884.65

4.C. Treasurer's Report

4.D. Trustee Reports

4.E. Executive Director's Report

4.E.1) Library Activity Statistics

4.E.2) Monthly Program Statistics

4.E.3) Library Highlights

4.F. Communications & Committee Reports

5. Unfinished Business

5.A. Action on Proposal to Discontinue Notary Services 

6. New Business

6.A. Action on Ordinance 25-04 Levying and Assessing Taxes of the Niles-Maine District Library, Cook County, Illinois, for the Fiscal Year Beginning July 1, 2025 and Ending June 30, 2026

6.B. Action on Resolution 25-04 to issue certificate under 190.7 of PTELL for 2025 levy

6.C. Action on Requests for Proposals for Library Legal Representation

6.D. Action on Proposals for Marketing Assessment Services

6.E. Appointment of Personnel Committee

6.F. Action on proposal for a second staff day annually, and authorization to close the library for this purpose on Friday, April 17, 2026

6.G. Action on proposal to approve the budgeted special reserve fund expenditure not to exceed $58,749.19 to Johnson Controls Security Solutions and $15,967.79 to Anderson Lock for a door access control system.

6.H. Proposal to approve purchase of the budgeted expenditure not to exceed $25,189.46 to CDWG for the purchase of Veeam software to back up virtual servers. 

6.I. Action on proposal to award a contract for snow removal and salting to BCLS Landscaping for the 2025-2027 snow removal seasons in the amount of $19,360 per year.

6.J. Discussion about Board representation at Chamber of Commerce events

7. Executive Session to discuss:

• The appointment, employment, compensation, discipline, performance, or dismissal of specific employees 5 ILCS 120/2(c)(1).
• Discussion of minutes of meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. 5 ILCS 120/2(c)(21).

8. Action, if any, on executive session items.

9. Other

10. Adjournment